Vajiy Scott
Peoria,AZ
Summary
With an extensive background in administrative and accounting roles, I bring a wealth of experience supporting multiple departments and teams across various industries. Expertise includes data entry, customer service, scheduling, and database management. Proficient in handling accounts payable, receivable, and reconciliation tasks using tools such as QuickBooks, Excel, and MS Office. Successfully worked in both temporary and full-time positions, contributing to front desk reception duties as well as specialized tasks like grant processing and financial reporting. Key strength is the ability to streamline processes, enhancing efficiency in fast-paced environments.
Overview
12
12
years of professional experience
Work History
Warehouse Worker
Regency Technologies
05.2024 - 09.2024
- Inspected incoming shipments for accuracy, damage, and completeness
- Documented and labeled received goods for proper record-keeping
- Organized and placed items in designated storage locations based on type, size, or other criteria
- Managed shipping, receiving, and sorting processes to ensure efficiency
- Utilized Microsoft Word and Excel for tracking and record management
- Generated serial numbers for inventory using internal database systems.
Real Estate Accounting Specialist / Real Estate Admin Assistant
G-Family PM LLC
09.2023 - 12.2023
- Assisted department and manager with administrative and operational support
- Handled scheduling, travel arrangements, and conference setups, along with other assigned tasks
- Utilized MS Office for data tracking, database updates, record keeping, and scheduling
- Familiar with QuickBooks and general ledger accounting processes
- Monitored real estate income and expenditures, including collection of payments
- Determined rental income, negotiated lease agreements, and authorized expenditures for maintenance, repairs, equipment, and supplies
- Negotiated contracts with vendors, suppliers, and contractors; managed maintenance staff, cleaning crews, and groundskeepers
- Kept property owners informed about taxes, occupancy rates, and lease expiration dates
- Addressed and resolved complaints from residents and tenants
- Prepared financial statements, invoices, and records, reporting regularly to real estate owners and investors.
Accounting Specialist / Administrative Assistant
Nobility RCM
04.2022 - 02.2023
- Provided administrative support to department and manager, including scheduling, travel arrangements, and conference setups
- Used MS Office for data tracking, database updates, record keeping, and scheduling tasks
- Familiar with QuickBooks and general ledger operations; assisted Accounting Department, including Director of Finance and Accounts Manager, with inputting and issuing vendor invoices in QuickBooks Online
- Assisted in timely vendor payments using Excel spreadsheets and Google Drive; performed bank account reconciliations
- Monitored receivables for delinquent customers and communicated with vendors to reconcile discrepancies
- Prepared management and audit reports to assist with financial oversight
- Worked with accounts payable, accounts receivable, and payroll to process incoming payments via check, credit card, and EFT
- Reconciled statements, generated and reviewed monthly reports, prepared bank deposits, and supported annual audit preparations
- Ensured compliance with internal accounting procedures and maintained accurate records, including ledgers, journals, receipts, and invoices
- Performed additional administrative tasks as required to support department operations.
Administrative Assistant III
State of Arizona - Early Childhood Development and Health Board – First Things First
01.2019 - 10.2021
- Supported three regional directors, senior regional director, and administrative assistant in implementing programs for Phoenix and Gila River Indian Community (GRIC) regions
- Communicated with public and collaborative partners via phone and email, and scheduled meetings/events, including determining locations, posting notices, inviting and tracking attendees
- Coordinated meetings by preparing materials, taking formal meeting minutes, and handling follow-up tasks
- Assisted in processing grant requests and provided administrative support to volunteer regional council members, including handling paperwork and responding to information requests
- Managed office supplies, processed travel reimbursements, and organized records for retention purposes
- Researched and completed special projects, supporting preparation of internal and external meetings
- Fulfilled various complex administrative tasks, including customer service and coordinating activities for Phoenix/GRIC Regional Division
- Developed and implemented effective operating procedures as needed
- Conducted research, analyzed information, and prepared reports, while also editing and creating PowerPoint presentations to support regional initiatives.
HR Administrative Assistant / Front Desk Receptionist
Team Discount Cab
11.2018 - 01.2019
- Managed front desk operations, including answering and directing phone calls to appropriate departments efficiently in a dynamic environment
- Handled mail distribution and reception duties while facilitating meeting and calendar arrangements
- Provided support to the HR department, including assisting with E-Verify processes for employee verification
- Maintained a professional and welcoming environment while assisting with various administrative tasks as needed.
Accounting Specialist
DeReelTech
07.2018 - 10.2018
- Created, updated, and applied payments for invoices in QuickBooks
- Managed mailing, emailing, and sorting of invoices to ensure timely distribution
- Used Excel and Google Sheets to track shipments and maintain accurate records
- Assisted in developing new processes to accommodate procedural changes
- Provided customer service, including answering phones and resolving customer inquiries
- Supported various companies with data entry, using Excel to edit reports and assist in preparing materials for off-site executive meetings.
Administrative Assistant III
State of Arizona - Arizona Department of Transportation – Vehicle for Hire Department/Fleet Services
07.2015 - 07.2018
- Supported the daily operations of the Vehicle for Hire Program after its transition from the Arizona Department of Weights and Measures to the Arizona Department of Transportation
- Provided customer service, managed licensing, and updated databases with new information
- Created invoices, collection letters, applied payments, and reconciled accounts for commercial civil penalties
- Coordinated with ServiceArizona IT to create accounts and request updates to the program's database
- Answered phone calls, resolved customer inquiries, and addressed complaints regarding the department’s services
- Managed department calendars and tracked production for process improvements and efficiency
- Assisted various departments with data entry, using Excel to generate metric reports submitted to the governor’s office
- Edited and created documents and Standard Operating Procedures (SOPs) to align with program updates and changes
- Handled the mailing and sorting of invoices, decals, and other program-related correspondence
- Assessed and managed Vehicle for Hire accounts, including activations, closures, suspensions, and determining civil penalty fees
- Assisted with Fleet Service transactions and tracking.
Administrative Assistant III
Arizona Department of Weights and Measures
07.2012 - 07.2015
- Assisted customers with issuing licenses, invoicing, editing civil penalties, daily transmittals, and database updates
- Supported multiple departments including Media Events/Compliance, Transportation Fuels and Air Quality Programs, Device, RSR/RSA, Weighmaster Licensing, and Billing
- Managed daily scheduling, answered phones, and processed applications for the Vehicle for Hire program, including application verification, MVD checks, and vehicle inspections in compliance with Arizona's Revised Statutes
- Handled permit application intakes and processed payments
- Delivered high-level administrative support, answering customer inquiries, addressing complaints, and coordinating with various Arizona Legislature branches
- Worked across multiple departments within Weights and Measures, including Licensing, Media, Vapor Recovery, and Vehicle Licensing
- Managed department files and provided cross-departmental assistance where needed
- Assisted in data entry using Excel databases and proctored Weighmaster/RSR exams
- Edited documents for various departments, including Civil Penalties, Inspections, Licensing, and Taxi Applications
- Managed mailing and sorting of invoices, licenses, and civil penalties, including executive correspondence
- Maintained shared calendars for Vehicle for Hire, Compliance, and Transportation Fuels and Air Quality Directors
- Created travel packets for Directors and Field Staff, and inputted daily reports, transmittals, and confidential information into company databases, Access, and Excel.
Education
Associate’s Degree in Specialized Technology - Computer Graphics
Katherine Gibbs School
Norristown, PA11.2007
Skills
- Microsoft Suite
- Adobe Creative Suite
- Packaging and Labeling
- Invoice Processing
- Accounts Receivable
- Recordkeeping skills
- File Management
- Vendor Relationship Management
- Data Entry
- Administrative Support
- Time Management
- File Organization
- Customer and client relations
- Professional Communication
- Database
- Scheduling and calendar management
- Deadline-oriented
Timeline
Warehouse Worker
Regency Technologies
05.2024 - 09.2024
Real Estate Accounting Specialist / Real Estate Admin Assistant
G-Family PM LLC
09.2023 - 12.2023
Accounting Specialist / Administrative Assistant
Nobility RCM
04.2022 - 02.2023
Administrative Assistant III
State of Arizona - Early Childhood Development and Health Board – First Things First
01.2019 - 10.2021
HR Administrative Assistant / Front Desk Receptionist
Team Discount Cab
11.2018 - 01.2019
Accounting Specialist
DeReelTech
07.2018 - 10.2018
Administrative Assistant III
State of Arizona - Arizona Department of Transportation – Vehicle for Hire Department/Fleet Services
07.2015 - 07.2018
Administrative Assistant III
Arizona Department of Weights and Measures
07.2012 - 07.2015
Associate’s Degree in Specialized Technology - Computer Graphics
Katherine Gibbs School
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