Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
Generic

Valentina Carla Davoust

West Palm Beach

Summary

Dynamic and resourceful administrative professional with over 15 years of experience providing exceptional support to executives and teams in diverse, fast-paced environments. Adept at managing calendars, organizing events, preparing reports, and maintaining both physical and digital records with high attention to detail. Proven expertise in ensuring seamless office operations, maintaining confidentiality, and fostering positive stakeholder relationships.

Overview

19
19
years of professional experience
1
1
Certification

Work History

Operations and Program Assistant

Neighborhood Renaissance Inc
West Palm Beach, FL, USA
09.2024 - 01.2025
  • Oversaw daily office operations, including sorting and distributing mail, managing employee timesheets, and handling payroll files
  • Directed office equipment maintenance, coordinated repairs, and managed IT needs in collaboration with external consultants
  • Administered procurement processes, monitored inventory, and ensured timely purchase of office supplies and equipment
  • Organized meetings and workshops, handling venue preparation, refreshments, and virtual conference setups
  • Processed tenant payments, prepared bank deposits, and maintained financial records for the organization
  • Managed shared digital file systems, physical archives, and off-site storage to ensure easy retrieval and compliance
  • Provided customer service support by greeting clients, responding to inquiries, and scheduling appointments for various programs
  • Assisted with the Financial Literacy Program by tracking participant data, conducting follow-up calls, and maintaining accurate records

Education Program Assistant

UNESCO
Haiti
02.2018 - 04.2023
  • Maintained detailed program records, including participant progress, attendance, and compliance data
  • Scheduled program activities, meetings, and events, coordinating logistics and providing stakeholders with timely updates
  • Drafted and distributed newsletters, flyers, and other communications to promote program initiatives
  • Organized educational workshops and seminars by managing logistics, coordinating speakers, and preparing training materials
  • Supported financial operations, including processing invoices, tracking expenses, and preparing comprehensive reports
  • Conducted evaluations by analyzing participant feedback and performance data to guide program improvements
  • Assisted in developing and implementing educational curricula, collaborating with instructors and program managers

Deputy General Director Executive Assistant

UCREF
Haiti
10.2015 - 09.2016
  • Strategically managed the Deputy General Director’s calendar, scheduling meetings and resolving complex conflicts
  • Drafted and reviewed official correspondence, reports, and presentations, ensuring professional quality
  • Handled sensitive and confidential communications with utmost discretion and professionalism
  • Organized executive projects, monitored progress, and prepared status reports for internal and external stakeholders

Executive Assistant (Temporary)

Smartmatic
Haiti
09.2013 - 01.2015
  • Scheduled meetings, coordinated travel arrangements, and ensured executives had detailed itineraries
  • Managed all internal and external communications on behalf of executives, addressing inquiries and resolving issues promptly
  • Organized special projects, tracked milestones, and ensured timely completion of deliverables
  • Oversaw office operations, including maintaining supply inventory, coordinating vendors, and processing invoices

Archives Responsible (Temporary)

Canadian Embassy
Haiti
01.2013 - 03.2013
  • Organized and maintained comprehensive archives, facilitating efficient retrieval and compliance with record-keeping standards
  • Supported staff in locating archival materials while safeguarding sensitive records and adhering to privacy regulations

Executive Assistant

International Federation of Red Cross and Red Crescent Societies
Haiti
09.2011 - 07.2012
  • Managed executive schedules, travel arrangements, and communications, ensuring smooth day-to-day operations
  • Prepared and reviewed correspondence, reports, and presentations for internal and external use
  • Facilitated meetings, recorded minutes, and followed up on action items to ensure accountability

Administrator

One Life Mission Foundation
Haiti
01.2010 - 01.2011
  • Managed travel logistics, employee records, and financial documentation for operational efficiency
  • Provided client support, tracked inquiries, and coordinated projects to meet organizational goals

Brands, Marketing & Administration Assistant

Compagnie des Tabacs Comme Il Faut
Haiti
11.2006 - 01.2009
  • Assisted in marketing initiatives by creating promotional materials and organizing campaigns
  • Streamlined office operations by managing schedules, maintaining records, and improving workflow processes
  • Supported financial operations, ensuring accurate tracking of accounts payable/receivable and expense management

Archives & Records Officer

Canadian Embassy
Haiti
06.2006 - 10.2006
  • Created and maintained archival records, ensuring compliance with organizational and legal requirements

Education

Secretarial Studies & Office Administration - Administrative Assistant

ERO Professional Secretarial School
Haiti
06.2006

High School Diploma -

College St Louis Bourdon
Haiti
06.2003

Skills

  • Office Administration & Operations Management
  • Calendar & Schedule Management
  • Communication & Interpersonal Skills
  • Document Preparation & File Management
  • Event Coordination & Travel Arrangements
  • Financial Management
  • Advanced Software Proficiency
  • Problem Solving & Multitasking

Certification

  • QuickBooks
  • Speedwriting
  • Office Procedures
  • French Grammar
  • Commercial Law

Languages

French
Native or Bilingual
English
Full Professional
Spanish
Elementary

Timeline

Operations and Program Assistant

Neighborhood Renaissance Inc
09.2024 - 01.2025

Education Program Assistant

UNESCO
02.2018 - 04.2023

Deputy General Director Executive Assistant

UCREF
10.2015 - 09.2016

Executive Assistant (Temporary)

Smartmatic
09.2013 - 01.2015

Archives Responsible (Temporary)

Canadian Embassy
01.2013 - 03.2013

Executive Assistant

International Federation of Red Cross and Red Crescent Societies
09.2011 - 07.2012

Administrator

One Life Mission Foundation
01.2010 - 01.2011

Brands, Marketing & Administration Assistant

Compagnie des Tabacs Comme Il Faut
11.2006 - 01.2009

Archives & Records Officer

Canadian Embassy
06.2006 - 10.2006

Secretarial Studies & Office Administration - Administrative Assistant

ERO Professional Secretarial School

High School Diploma -

College St Louis Bourdon
Valentina Carla Davoust
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