Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic
VALERIA AZPIROZ

VALERIA AZPIROZ

Brooklyn,NY

Summary

Detail-oriented Accounts Payable skilled in handling diverse range of accounts payable functions with accuracy, efficiency and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments. Precise Accounts Payable Specialist with ten years of experience working with payable accounts. Skilled at fixing account and data discrepancies with professionalism and using Timberline. Proven history of resourcefulness, accuracy and extensive knowledge of Accounts Payable.

Overview

19
19
years of professional experience

Work History

Account Payable Specialist

Adams & Company Real Estate LLC
03.2013 - Current
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Oversaw bookkeeping and accounting systems and entered data into systems accurately.
  • Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
  • Managed invoices for new materials and parts.
  • Developed client rapport by efficiently addressing incoming correspondence and resolving hundred of A/P inquires per day.
  • Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
  • Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
  • Used advanced software skills to produce high-quality documents, reports and presentations.
  • Reorganized accounts payable processes, decreasing supplier payment delays from sixty thirty days.
  • Handled trade payable documentation by reviewing month-end accruals.
  • Maintained 100% accuracy while processing 10,000.00 worth of payments.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Maintained good working relationships with vendors and resolved disputes.
  • Prepared vendor invoices and processed incoming payments.
  • Updated accounting ledgers and journals to balance statements and maintain consistent records.
  • Reconciled bank accounts to verify accuracy of cash records.
  • Evaluated financial records to detect errors and discrepancies.
  • Assisted manager in conducting internal audits to analyze findings.
  • Studied past records to detect duplicate statements and fraud, avoiding penalties for non-compliance.
  • Registered transactions and data on accounting database to track history and safeguard information.
  • Stored office and client records on secured server to prevent data losses, conducting regular backups.
  • Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
  • Contributed to producing and interpreting improved finance related methods to establish consistency with accounts payable prerequisites.
  • Assisted manager in formulating year-end financial reports to determine financial performance of companies.
  • Aided manager in examining company finances to develop strategies in reducing costs and maximizing revenues.

Accounts Payable Specialist

Parsons Brinckerhoff
05.2010 - 02.2012
  • Multinational planning, engineering and program/construction management organization.
  • Developed client rapport by efficiently addressing incoming correspondence and resolving several A/P inquires per day.
  • Maintained 100 % accuracy while processing $10,000.00 worth of payments.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Oversaw bookkeeping and accounting systems and entered data into systems accurately.
  • Managed invoices for new materials and parts.
  • Registered transactions and data on accounting database to track history and safeguard information.

Accounts Payable Clerk, worker

Ajilon Finace
05.2010 - 02.2011
  • Review and verification of invoice information prior to mailing checks to vendor
  • Scan, code and enter into E2C pre-approved invoices paid by wire transfer transactions reflected on Chase Bank report on a daily basis
  • Void and re-issue payments, release holds and cancel invoices
  • Set up of suppliers, subcontractors and independent consultants in Oracle R12 by reviewing and verifying supporting documentation submitted by field offices
  • Follow-up and maintenance of suppliers as well as invoices
  • Track invoices history and monitor status before check runs
  • Match checks against invoices and mail checks to vendors in a timely manner, in charge of handling west and central region of US
  • Review checks over $10,000 before they are presented for a second signature
  • Assist in month-end close adjustments
  • Ensure invoices entered by Corporate A/P and Payroll staff are approved and paid
  • Follow up on special requests before issuance of checks
  • Performed R12 system testing
  • Register checks on Final Payment Register
  • Provide guidance and assistance to field office staff in processing and AP procedures
  • Oracle entries reclassification
  • Stop payment and re issuance of checks
  • Remove holds on Non PO invoices upon request for cancellation
  • Process wire transfer payments to foreign vendors
  • Oracle entries correction/update
  • Release subcontractor invoices for payment
  • Special handling instructions on payments
  • Tax invoices processing

Bookkeeper

On Time Elite
07.2006 - 02.2010
  • Small mobile studio leasing company servicing entertainment industry
  • Oversaw accounts payable/accounts receivable using QuickBooks 2006/2009
  • Monitored expenditures, reconciled financial statements and deposits
  • Formatted and maintained spreadsheets, databases, and other internal reports
  • Successfully tracked invoices and aging reports on Excel for debt collecting purposes
  • Proofread and edited manuscripts and documents for distribution
  • Tracked and updated confidential employee information payroll and insurance
  • Greeted visitors, answered and screened phone calls and incoming correspondence
  • Coordinated complex international and domestic travel arrangements
  • Scheduled and coordinated meetings and appointments
  • Responsible for ordering and maintaining inventory of supplies
  • Investigated and resolved customer and vendor discrepancies

Office Coordinator

Fermoselle Accounting
01.2005 - 05.2006
  • A small full service accounting, auditing, and bookkeeping company servicing individual and corporate clients
  • Produced and composed legal documents in English and in Spanish such as: notarized letters, Affidavits of Support, travel authorizations, Power of Attorney, wills, agreements, contracts and leases
  • Translated documents from Spanish into English and vice versa such as: Birth Certificates, Marriage Certificates, Death Certificates, Divorce Sentences, diplomas, syllabus, grades certificate, personal letters
  • In charge of Court procedures, apostille, NYS Liquor Authority, Department of Consumer Affairs, IRS
  • Arranged worker’s compensation audits for clients and gathered information requested by the auditor
  • Submitted and renewed General Liability, Workers’ Compensation and Disability Policy Insurance
  • Performed administrative tasks such as answering phones, greeting clients (front desk position), budgeting supplies, filing and classifying clients folders, updating clients database, editing and correcting letters, scheduling appointments, upgrading computer programs and tools
  • Manual general ledger to track Accounts Payable and Accounts Receivable
  • Payroll Administration: paid salary to 3 to 4 employees on a daily basis
  • Contacted and addressed governmental and private entities for tax related issues
  • Served as primary point of contact for and liaison between management, personnel, clients and outer entities

Education

Associate of Applied Science - Technical and Scientific

Mar Del Plata Community College
03.2003

Bachelor of Arts - Technical And Scientific Translation

Universidad CAECE
Mar Del Plata, Buenos Aires, Argentina
03.2003

Skills

  • Proficient with:
  • Oracle R12, Microsoft Outlook, Word, Excel, Adobe Acrobat Reader and QuickBooks
  • Working with Vendors
  • System Updates
  • Financial Closing Reports
  • General Ledger Posting
  • Payment Processing
  • Entry Recording
  • Personal Bookkeeping
  • Accounts Payable and Receivable
  • Month-End Closings
  • Check Disbursement
  • Account Reviewing
  • Account Resolutions
  • Maintaining Strict Confidentiality
  • Ledger and Journal Entries
  • Account Reconciliation
  • Accounts Payable and Accounts Receivable
  • Vendor Relations
  • Bill Payment and Recordkeeping
  • Precision and Accuracy
  • Transaction Coding
  • Transaction Reviewing
  • Data Entry
  • Monthly Close Reporting
  • Report Preparation
  • Payment Calculation
  • Invoice Processing
  • Resolving Discrepancies
  • Vendor Engagement
  • Business Transactions
  • Sales Tax Reporting
  • Validation of Discrepancies
  • Petty Cash Management
  • Word Processing
  • Data Imports
  • Inquiry Requests
  • Microsoft Office
  • Document Coding and Classification
  • Statement Reviews
  • Proactive and Self-Motivated
  • Accounting Systems and Software
  • Accounts payable specialist

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Account Payable Specialist

Adams & Company Real Estate LLC
03.2013 - Current

Accounts Payable Specialist

Parsons Brinckerhoff
05.2010 - 02.2012

Accounts Payable Clerk, worker

Ajilon Finace
05.2010 - 02.2011

Bookkeeper

On Time Elite
07.2006 - 02.2010

Office Coordinator

Fermoselle Accounting
01.2005 - 05.2006

Associate of Applied Science - Technical and Scientific

Mar Del Plata Community College

Bachelor of Arts - Technical And Scientific Translation

Universidad CAECE

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VALERIA AZPIROZ