Valeria Gonzalez
Houston,TX
Summary
Dedicated Business Administrator with nine years of experience in higher education. Proven ability to drive process improvements, enhance operational efficiency, and manage complex administrative functions.
Overview
9
9
years of professional experience
Work History
Department Business Administrator
University of Houston
09.2024 - Current
- Lead and manage the department’s financial and administrative operations, overseeing budgets exceeding $8 million annually
- Ensure compliance with university, state, and funding agency regulations in all financial and HR activities
- Develop and monitor departmental budgets; prepare financial forecasts, reconcile accounts, and generate monthly and quarterly reports
- Supervise a team of administrative and financial personnel, including hiring, training, performance evaluations, and disciplinary actions
- Serve as the primary liaison between the department and central administrative units including HR, Payroll, and Sponsored Projects
- Provide strategic support to department leadership in resource planning and organizational development
- Maintain and audit payroll and personnel databases; manage procurement, travel reimbursements, and grant accounting functions
- Interpret and enforce university policies and provide guidance to faculty and staff on administrative procedures
- Support faculty with budget planning and post-award grant administration for state, federal, and private funding
Assistant Business Administrator
University of Houston
02.2022 - 09.2024
- Reconciled monthly accounts, developed financial reports, and supported annual budget preparation, ensuring compliance with university, state, and funding agency guidelines
- Coordinated payroll processing and maintained HR data integrity by accurately updating employee records in collaboration with the HR department
- Managed office operations and administrative workflows to maximize efficiency, including procurement, documentation, and internal communications
- Served as liaison between department leadership, faculty, staff, and university offices; onboarded new hires and conducted orientations for faculty, staff, and students
- Oversaw building operations by coordinating repairs, enforcing safety protocols, and managing communications with vendors and facility users
Assistant Business Administrator
University of Houston
02.2022 - 09.2024
- Performs monthly account reconciliations and produces financial reports for the department and programs, ensuring adherence to State and university guidelines.
- Coordinates with the HR department to ensure accurate and timely processing of payroll for all department employees.
- Assists in the development of annual budgets; Ensure the integrity of HR data by meticulously maintaining and updating employee information.
- Manages and coordinates office activities and processes to maximize operational efficiency.
- Acts as the intermediary for the chair, faculty, and staff with university departments and offices.
- Conducts training sessions and offers guidance to department faculty and staff on university policies, procedures, and proper use of university forms.
- Onboards faculty, staff, students, and student workers, including conducting orientations, completing necessary documentation, and facilitating smooth transitions into their roles.
- Manages building operations including coordinating with vendors and staff for repairs, implementing policies and safety protocols, and handling communications with building users.Performed monthly account reconciliations and produced financial reports for the department and programs, ensuring compliance with State and university guidelines
- Coordinated with the HR department to ensure accurate and timely payroll processing for all department employees
- Assisted in the development of annual budgets and ensured the integrity of HR data by meticulously maintaining and updating employee records
- Managed and coordinated office activities and processes to optimize operational efficiency
- Acted as liaison between the department chair, faculty, staff, and other university departments and offices
- Conducted training sessions and provided guidance to faculty and staff on university policies, procedures, and proper use of official forms
- Onboarded faculty, staff, students, and student workers by conducting orientations, completing required documentation, and facilitating smooth transitions into their roles
- Managed building operations by coordinating with vendors and staff for repairs, implementing safety protocols, and handling communications with building users
Financial Coordinator II
University of Houston
07.2018 - 01.2022
- Managed the unit's cash handling operations, including petty cash management, gift transmittals, and travel reimbursements
- Monitored monthly procurement card expenses, ensuring accurate tracking, reconciliation, and adherence to budgetary guidelines
- Managed accounts payable and receivable functions, ensuring timely payments and accurate recordkeeping.
- Coordinated a large-scale relocation of a university department during a building renovation, managed logistics, oversaw packing, and directed setup to ensure seamless operations.
- Maintained secretarial duties while transitioning to new role, ensuring continuity and stability in department.
Financial Coordinator II
University of Houston
07.2018 - 01.2022
- Managed the unit's cash handling operations, including petty cash management, gift transmittals, and travel reimbursements
- Monitored monthly procurement card expenses, ensuring accurate tracking, reconciliation, and adherence to budgetary guidelines
- Managed accounts payable and receivable functions, ensuring timely payments and accurate recordkeeping.
- Coordinated a large-scale relocation of a university department during a building renovation, managed logistics, oversaw packing, and directed setup to ensure seamless operations.
- Maintained secretarial duties while transitioning to new role, ensuring continuity and stability in department.
Secretary II
University of Houston
09.2016 - 06.2018
- Managed the Chair’s calendar, scheduled meetings, and coordinated appointments with faculty, staff, students, and external stakeholders to ensure efficient time management and effective communication within the department.
- Prepared and distributed meeting agendas, minutes, and relevant documentation for departmental meetings and committees, as well as drafted, proofed, and edited correspondence, reports, and other documents as required by the Chair.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files.
- Oversaw the distribution and management of fundraising activities and the administration of promotion and tenure files.
- Screened documents, set up conference calls, and took messages.
- Coordinated the office’s filing system and managed the ordering of supplies.
- Recruited, hired, onboarded, and supervised student workers.
Secretary II
University of Houston
09.2016 - 06.2018
Education
Bachelor's of Business Administration -Management -
University of Houston
Houston, TX2016
Skills
- Financial Management and Reporting
- Account Reconciliation
- Regulatory Compliance
- Problem-Solving
- Process Improvement
- Critical Thinking
- Decision Making
- Time Management
- Adaptability
- Conflict Resolution
Software Proficiencies
- PeopleSoft Finance and HR
- Page Up
- Campus Solutions
- Concur Travel Management
- Global Card Management System
- AccessNSite
- Microsoft Office Suite
- Adobe Acrobat
Languages
English
Spanish
Timeline
Department Business Administrator
University of Houston
09.2024 - Current
Assistant Business Administrator
University of Houston
02.2022 - 09.2024
Assistant Business Administrator
University of Houston
02.2022 - 09.2024
Financial Coordinator II
University of Houston
07.2018 - 01.2022
Financial Coordinator II
University of Houston
07.2018 - 01.2022
Secretary II
University of Houston
09.2016 - 06.2018
Secretary II
University of Houston
09.2016 - 06.2018
Bachelor's of Business Administration -Management -
University of Houston
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