VALERIA RAMOS

• Provide comprehensive administrative and operational support to the Facilities Department, ensuring compliance with state, federal, and district policies.
• Compile and analyze data from multiple sources, prepare reports, correspondence, memoranda, and statistical summaries, and maintain organized filing systems for all facilities operations.
• Oversee critical department systems, including Work Order and timekeeping platforms, and support project management efforts through close collaboration with the Accounting Department.
• Maintain accurate records of facilities data, including square footage, utilities, student capacity, construction history, and modular building locations.
• Coordinate and manage essential services, including pest control and HVAC maintenance schedules, and ensure smooth resource procurement through the Purchase Order systems.
• Serve as a primary point of contact for employee communications within the Facilities Department and provide hands-on support to staff, helping to keep daily operations efficient and organized.
• Managed correspondence between contractors and school administrators.
• Scheduled appointments and meetings for construction project coordinators.
• Maintained project documentation and filing systems for easy access.

• Assist employees and visitors in the HR office by answering questions, providing forms, or directing them to the appropriate department.
• Maintain accurate and up-to-date employment records, including personnel files, evaluations, position requests, and medical documents.
• Prepare and submit personnel action items for inclusion in the Board agenda. Provide written and verbal Spanish-English translation
• Handle complaints and concerns at the district level, ensuring proper documentation and referral to the appropriate personnel or department.

● Support the district receptionist by answering phone calls and assisting the public with general inquiries.

● Complete employment verifications for external agencies and companies.

• Interacted with customers via phone, email, or in-person to provide timely information and assistance.
• Maintained and updated digital and physical office records to support efficient operations.
• Managed daily data entry, ensuring clerical information remained accurate and current.
• Effectively managed government form filling and submission process, ensuring accuracy and compliance with immigration regulations.

• Facilitated clear communication by providing translation services in Spanish.
• Liaised with parents, administrators, and agencies via phone, email, and fax to ensure effective communication and support.
• Verified and inputted student data across various systems (PowerSchool, SchoolMint, CALPADS, district spreadsheets) to maintain accurate records.
• Updated enrollment and attendance records while creating Independent Study contracts to support student needs.

• Supervised staff in day-to-day activities.
• Coordinated with vendors and contractors to ensure timely completion of services and repairs to meet quality standards.
• Coordinated with cleaning and janitorial services to keep facilities clean and presentable for occupants.
• Addressed tenant complaints and concerns promptly to enhance facility satisfaction.
• Monitored electricity, gas and water systems for proper functioning to minimize costs.
• Maintained inventory and ordered supplies to keep facility resources readily available.
• Oversaw construction and renovation projects to ensure alignment with facility goals and standards.