VALERIE A. SAENZ

• Perform a wide variety of administrative duties and support for MDO, MA, and Logistics departments, including functional areas of finance, human resources, security, and purchasing.
• Assist daily functional Program/Operational areas, purchase of GBS/overhead items, and handling of shipping/receiving material in areas of business for a specific project/program or technical unit.
• Assist with suppliers, programs, and support staff to resolve material shortages and other issues impacting product at MDO site, such as purchasing, shipments, and delivery of product.
• Interface with internal and/or external customers daily, regarding programs, audits, events, and travel from to various Raytheon and customer sites.
• Point of contact with other RTX El Paso sites in areas of Finance, Security, Safety, and IT dept., to include internal announcements and notifications.
• Assist with new hire onboarding process for the facility. Newly hired employees need to acquire and maintain Ft. Bliss security badge base passes yearly, IT and computer work items, PPE safety wear, and assist with various training classes for various departments.
• Makes and/or assists with arrangements for travel, meetings, tours, conferences, seminars, etc., including scheduling rooms, planning, and ordering refreshments, and arranging for equipment.
• Responsible and point of contact for employees, programs, and suppliers regarding billing issues, A/P-POs, meetings, visitors, scheduling of supplies, maintenance of equipment and parts for work being performed onsite at the MDO and other departments/programs, to include, for example, uniforms, smocks, service for shops for propane, forklifts, and recyclable service.
• Point of contact for employees in support of process aspects of travel, such as domestic or international, efficiently and accurately, with airfare, workshops, trainings, new/renewal of memberships, and mileage reports in a timely submission to meet Concur and AmEx press travel arrangements and deadlines.
• Create and maintain Concur credit card expenses, reconciliation of all charges/credits in a timely manner for MDO and other depts.
• Point of contact scheduling and maintaining daily calendars for meetings, interviews, training sessions for LT management, customers, programs in prioritizing tasks to resolve any conflicts effectively and efficiently.
• Created and maintained accurate records of departmental activities, including budgets, personnel documents and project timelines.
• Assisted with the preparation of presentations for senior management meetings.
• Participated in subordinates' tasks to facilitate productivity in support of helping overcome difficulties, prioritizing tasks to resolve any conflicts effectively and efficiently.
• Consulted with managers to resolve problems relating to employee performance, work schedules, department workflow, tools, and equipment. Coordinated with other supervisors, combining group efforts to achieve goals.
• Organized travel plans for business trips including flights, hotels, car rentals.
• Facilitated communication between different departments in order to resolve issues quickly.
• Collaborated with vendors to arrange contracts for services or products needed by the organization.
• Managed daily calendars of upcoming events, meetings, and customer visits.
• Prepared detailed expense reports for all departmental activities.

• Administrative support; to Drs, dept
• Staff to include updating of Doctor's medical records, credentials and licenses as needed for EMR system, to merge Personal Identification (PID) numbers with patients records daily for admissions
• Responsible for creating and updating New & current patient case records daily/weekly, maintaining a high degree of confidentiality on all sensitive information this position is privy to
• Responsible for maintaining incoming files of patients transferred from other facilities, in/out of the hospital daily/week/monthly
• Maintain hospital department calendar, staff meetings daily for Director's, Doctors, staff and patients
• Assist HR dept., to maintain employee's new hire packages, transfer and termination records i.e.: payroll, benefits, and severance compensation, if valid
• Greeted patients upon arrival, collected medical history and verified insurance coverage.
• Answered incoming calls in a professional manner and directed them to the appropriate personnel.
• Maintained accurate patient records and filing systems according to established policies and procedures.
• Created new patient files when needed and ensured that all documents were properly filed in each file folder.
• Processed payments for co-pays or services rendered using computerized billing software programs.
• Managed daily calendars for multiple providers, setting up appointments as needed.
• Provided support to clinical staff during exams by handing instruments or providing assistance with paperwork.
• Monitored patient messages sent via email or phone message system and responded accordingly.
• Ensured HIPAA compliance was maintained throughout the practice by following protocols.
• Managed physician calendar, scheduling patient appointments and procedures.
• Compiled and submitted daily, weekly, and monthly reports to healthcare administrators.
• Ensured compliance with healthcare regulations and maintained patient confidentiality.
• Managed office inventory and ordered medical supplies as needed.
• Provided administrative support to medical staff, including data entry and document preparation.
• Utilized medical software for patient registration, scheduling, and records management.
• Transmitted medical records and other correspondence by mail, e-mail, or fax.
• Managed front office customer service, appointment management, billing and administration tasks to streamline workflow.
• Prepared reports, invoices, letters, or medical records using word processing, spreadsheet, or other software applications.

Provided administrative support of the Pediatric Endocrinology department for faculty and staff, maintaining a high degree of confidentiality on all sensitive information. This position is privy.

• Responsible for maintaining faculty credentials, which are renewed and kept current, to ensure compliance and proper distribution (i.e.).
• Texas Medical License, DEA License, Board Certification, Certificate for ACLS, PALS, NRP, BLS, etc.
• Responsible for assisting with new faculty on-boarding, including but not limited to: assisting with gathering credentialing documentation, ensuring legal documents are consistent with hire date and properly executed, scheduling orientations, and scheduling training (i.e.
• Computer, EMR, dictation, ACLS, etc.) completion of on-line trainings (compliance, HIPPA, electronic access, tour of MOB and hospital, etc.)
• Responsible for coordinating travel and events for medical faculty and staff to attend division trainings, meetings, symposiums and offsite conference and presentations
• Responsible for working with hospital medical staff to manage doctors' schedules, patient appointments, and community events.
• Prepared patient charts for physicians prior to appointments, including updating existing information.

• Administrative and clerical support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to
• Enters and updates case records, as needed using Odyssey
• Merges Personal Identification (PID) numbers, for multiple cases on the same offender, using ODYSSEY
• Logged in confidential case files in/out of the office, tracking client’s information daily for departments, with various reports and correspondence through court system
• Created & closed case files for a variety of branches from County’s main data list for the Texas Department of Public Safety (DPS) and Federal Bureau of Investigation (FBI) and adult probation office
• Supervised and delegated community service to clients, recording time, and services and disseminates service to restitution office in a timely
• Prepared purchase requisitions status of requisitions, client invoices, ordering supplies and maintain test equipment for client accurate results

• Provided administrative and clerical support to Dean of Students and department staff maintaining a high degree of confidentiality on all sensitive information this position is privy too, generating memorandums, disciplinary reports, hiring requests, and purchasing requisitions and gets necessary document approvals; composes, prepares, proofreads confidential correspondence, reports, and other complex documents
• Tracked department’s work orders, employment data, employment evaluations and budget’ charges to meet and satisfy deadlines
• Maintained personnel training files, track new and current personnel training; oversees temporary and hourly employees and assigns duties; prepares timecards for payroll runs; assists with the maintenance of attendance reports for classified, Administrative, and Professional personnel
• Assisted departments with events and programs, trainings, conferences, negotiating program events, items, and donations, within the community and business partners

• Managed classroom and provides instructions according to plans as prepared by the Classroom teacher
• Provided classroom assignment, which promoted an active learning dialogue
• Worked with students to help reinforce learning objectives and development
• Adhere to School District Education policies and procedures, by using appropriate judgment to always act in the best interest of students
• Performed other administrative duties to include supplies, records and assignments generated by staff for review by administrator’s or Principal

• Administrative support for the branch; outlining daily duties, procedures to include Collections, Purchasing, Inventory, Create and maintain customer accounts, orders, reconcile cash/payment and daily reports for the Company
• Managed Key Customer accounts for Branch, and Sales Territory
• Reviewed, and negotiate “Best Price” when purchasing inventory / components for customer and/or branches
• Generated, expedited orders and review back-orders reports; regarding customer product status to meet “On-time” delivery
• Generated quotes and request product samples from manufactures for customers and Kaman branches
• Assisted with responsibilities in the warehouse, i.e.: shipping, receiving of inventory, customer product and sales
• Liaison between Sales, Warehouse, and Customer’s to negotiate best price and lead times possible
• Maintained and updated customer profile for current i.e., Sales Taxes, NAFTA Certificates
• Reconciled, collect and research accounts for credits, late and no payment status on customer accounts