Valerie Berk
Executive Administrative Assistant
Toms River,NJ
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
32
32
years of professional experience
Work History
Executive Administrative Assistant
Surf Fire, Security & Safety
Township of Wall
10.2023 - Current
- Provided support to Engineering Project Manager throughout the entire project lifecycle, including engineering, installation, and commissioning of fire alarm systems for new construction projects.
- Performed thorough checks on all shop drawings to guarantee alignment with quoted orders.
- Assisted in the organization and submission of accurate shop drawing documentation.
- Modified bills of materials and change orders.
- Ensured all close-out documents were obtained for every job.
Executive Marketing Assistant
Springpoint Senior Living
Township of Wall
02.2021 - 10.2023
- Supported Vice President of Marketing as Executive Assistant.
- Collaborated with Vice President of Sales in a support role.
- Managed administrative tasks and assisted with communication projects.
- Streamlined administrative processes for the Director of Marketing.
- Maintained accurate calendar management for executive team.
- Ensured proper financial documentation by handling all AP invoicing for the department and diligently preparing departmental/individual expense reports.
- Ensured accuracy of all ads, mailings, and social media content through meticulous proofreading.
- Executed the generation of multiple reports including diversity, direct mail, final job list, postage report,
and mail list removal. - Responsible for accurately entering and updating data in CRM system.
- Executed successful marketing events for newly opened properties by overseeing all aspects including sales luncheons, dinners, and presentations.
- Assist with new employee onboarding i.e., headshots, paperwork, setting up with IT.
- Assist with editing and proofing of Disclosure Statements for all communities.
- Back up receptionist coverage and handling of office supplies and equipment.
Executive Administrative Assistant/Assistant Project Manager
Ingalls Custom Contracting
Spring Lake
07.2019 - 01.2021
- Coordinated and distributed architectural plans to sub-contractors/vendors for bid solicitation.
- Managed client communications via phones and emails.
- Successfully worked alongside Project Managers and Foremen to effectively manage multiple construction projects, while prioritizing the efficient distribution of required materials.
- Conducted thorough data collection and inputted pertinent details regarding change orders into Excel program, encompassing labor hours and invoices.
- Maintained precise record-keeping systems for laborers' timesheets, ensuring accurate payroll allocation.
- Effectively managed calendars by prioritizing appointments, scheduling and adjusting as needed.
- Managed paperwork for construction permits, mark outs, and inspections.
- Managed all accounts payable and accounts receivable invoicing.
- Streamlined the maintenance of travel and expense reports for owner and laborers.
- Ensured the currency and validity of owner's insurance policies, certifications, and licenses.
- Managed W-9 forms, Worker's Compensation forms, and Insurance Certifications to support vendor information management.
- Documented weekly minutes of staff meetings.
Office Manager/Executive Assistant
All Shore Home Improvements
Township of Brick
08.2013 - 07.2019
- Responsible for the preparation, drafting, and editing of bid letters and contracts.
- Demonstrated strong communication skills by promptly responding to phone calls and resolving client issues.
- Liaised with sub-contractors to ensure smooth project execution.
- Validated and sanctioned change order proposals.
- Managed and organized calendars, efficiently prioritizing/scheduling appointments and adjustments.
- Synchronized supply orders and collaborated with suppliers to ensure prompt delivery for a range of construction endeavors.
- Ensured timely and accurate completion of all construction permit applications.
- Expertly handled all aspects of AP/AR invoicing.
- Maintained comprehensive records of travel expenses.
- Maintained the integrity of insurance policies, certifications, and licenses.
- Sorted and distributed incoming mail efficiently.
- Managed inventory and ensured availability of office supplies/equipment.
- Maintained project timelines by travelling to different sites.
Unbeatablesale.com
Lakewood
02.2008 - 08.2013
- Led the management of customer returns and damaged claims program: accomplished all tasks related to data input, updates, and changes within the Excel application.
- Effectively oversaw the management of account credits pertaining to returns and damaged items by maintaining regular follow-ups with vendors.
- Scheduled and tracked all deliveries as warehouse liaison.
- Coordinated timely and detailed vendor communications regarding returns, credits, and account updates through weekly mail merges.
- Managed the accurate documentation of returns/damages for each account in the weekly/monthly profit/loss report.
- Successfully eliminated the need for third-party vendors by consistently following up on damage claims, resulting in a 35% growth in revenue.
- Assisted senior management in strategic human resource decision-making by recognizing and highlighting staff members possessing skill sets that would positively impact operational performance.
- Successfully addressed customer service needs and effectively resolved AP/AR matters.
- Utilized QuickBooks, Access, and CRM programs to input and manage data efficiently.
Office Manager
VLM Training Associates, LLC
Township of Brick
03.1998 - 02.2008
- Executed end-to-end AP/AR procedures from contracting services to processing and making payments for a law enforcement training company.
- Heavy calendar management: prioritize and schedule appointments/meetings.
- Handled all travel arrangements.
- Consolidated data and edited documents for accuracy
- Maintained all expense reports.
- Provided research assistance for all presentations.
- Handled all trade show logistics; registration, set-up/take-down of booth.
- Maintained client database and customer service.
- Maintained current licenses, insurance policies and certifications.
- Ordered and maintained all office supplies/equipment.
Executive Sales Assistant
Manhattan East Suite Hotels
New York, NY
03.1992 - 01.1998
- Submitted invoices for payment processing according to company policy.
- Managed calendar and travel arrangements for senior executive team members.
- Compiled weekly activity reports summarizing progress on key goals or objectives.
- Prepared agendas and organized materials for meetings, conferences and other events.
- Answered phone calls from customers and provided prompt resolution to inquiries or requests.
- Tracked expenses related to departmental budgeting initiatives.
- Drafted letters, reports, presentations and other documents on behalf of the senior executive team.
- Greeted visitors in a professional manner upon arrival at the office.
- Generated reports on sales performance to provide the executive team with insights into current trends in the market.
Education
Some College (No Degree) - Advertising & Communication
Fashion Institute of Technology
New York CitySome College (No Degree) - Business Administration
Hunter College
New York CitySkills
- Calendar Management
- Expense Management
- Events Management/Planning
- Personal Assistant Experience
- Profit & Loss
- Account Management
- Marketing
- CRM Software
- QuickBooks
- Project Management
- Salesforce
- Accounts Payable/Receivables
- Microsoft Office
- Content Development
- Search Engine Optimization (SEO)
- Proofreading
- Hotel experience
- Sales
- Remote access software
- Project coordination
- Supervising experience
- Recruiting
Assessments
- Supervisory skills: Motivating & assessing employees, Proficient, 09/01/20
- Office manager, Proficient, 12/01/20
- Administrative support professional fit, Proficient, 10/01/20
- Administrative assistant/receptionist, Proficient, 10/01/22
- Project timeline management, Proficient, 06/01/20
- Attention to detail, Proficient, 10/01/22
- Attention to detail, Proficient, 07/01/23
- Sales skills, Proficient, 09/01/22
- Spreadsheets with Microsoft Excel, Proficient, 08/01/23
- Work motivation, Proficient, 07/01/20
Timeline
Executive Administrative Assistant
Surf Fire, Security & Safety
10.2023 - Current
Executive Marketing Assistant
Springpoint Senior Living
02.2021 - 10.2023
Executive Administrative Assistant/Assistant Project Manager
Ingalls Custom Contracting
07.2019 - 01.2021
Office Manager/Executive Assistant
All Shore Home Improvements
08.2013 - 07.2019
Unbeatablesale.com
02.2008 - 08.2013
Office Manager
VLM Training Associates, LLC
03.1998 - 02.2008
Executive Sales Assistant
Manhattan East Suite Hotels
03.1992 - 01.1998
Some College (No Degree) - Advertising & Communication
Fashion Institute of Technology
Some College (No Degree) - Business Administration
Hunter College
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