Valerie DiNardo
Cambridge,MA
Summary
Looking for a part time position in a team environment. Would love the opportunity of working with faculty, students and staff again.
Overview
19
19
years of professional experience
Work History
Administrative Assistant II
MTL's Headquarters
08.2001 - 01.2021
- Served as primary point of contact to MTL’s Headquarters providing customer service to incoming visitors; maintaining a welcoming office environment
- Completed monthly financial account reconciliation for multiple professor accounts
- Onboarded and trained new office hires
- Coordinated the MTL Seminar Series, including event planning, publicity, scheduling, room registration, flyer printing and posting, and all audio/visual requirements
- Organized the schedule of all seminar visitors and other complex events and all reimbursements
- Maintained and updated the MTL database with direction from the Administrative Officer
- Assisted in coordination and maintenance of central office functions
- Maintained booking calendar for MTL Conference Room and posts calendar weekly
- Coordinated and prepared all class materials for 6.050 and maintain originals for files
- Typed and edited correspondence, and multiple support duties including photocopying, faxing, filing, as needed
- Reviewed and distributed mail for office staff
- Assisted in arranging complex meetings including catering requirements for industrial group member visits
- Arranged travel for PI’s when needed thru submitting reimbursements and reconciliation
- Managed logistics of weekly MTL Faculty lunches and seminars including, ordering of food, arranged setup and breakdown, securing space and clean up
- Communicated with vendors and negotiated costs whenever possible
- Monitored and ordered office inventory including supplies for MTL staff
- Maintained office equipment and contracts
- Resolved problems associated with invoices and purchases
- Assisted with special departmental projects as required by the Administrative and Human Resources Officers
- Collected background materials and data as needed across a broad range of topics as required by the Director
- Archived two PI offices who left the institute
- During my tenure at MIT I've made multiple valuable contacts throughout the institute
- Supported Institute President emeritus, and multiple senior managers/professors
- Flexible and have an aptitude for handling a wide variety of duties
- Ability to learn quickly and work with critical time demands; strong organizational skills; excellent verbal and written communication skills; discretion, diplomacy, and judgment; advanced computer skills including proficiency with Microsoft Office; and ability to multitask with calm efficiency in an environment with competing priorities.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Education
High School Diploma -
Notre Dame High School
Cambridge, MASkills
- Advanced computer skills including proficiency with Microsoft Office; Concur, Dropbox and Zoom
- Customer Service
- Office Administration
- Administrative Support
- Critical Thinking
- Strong Problem Solver
- Professional Communication
- Scheduling and calendar management
- Dedicated Team Player
- Excel spreadsheets
- Appointment Scheduling
- Invoice Processing
- Documentation And Reporting
- Mail handling
Timeline
Administrative Assistant II
MTL's Headquarters
08.2001 - 01.2021
High School Diploma -
Notre Dame High School
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