Valerie DiNardo
Cambridge,MA
Summary
Looking for a part time position in a team environment. Would love the opportunity of working with faculty, students and staff again.
Overview
19
19
years of professional experience
Work History
Administrative Assistant II
MTL's Headquarters
Cambridge, MA
08.2001 - 01.2021
- Served as primary point of contact to MTL’s Headquarters providing customer service to incoming visitors; maintaining a welcoming office environment
- Completed monthly financial account reconciliation for multiple professor accounts
- Onboarded and trained new office hires
- Coordinated the MTL Seminar Series, including event planning, publicity, scheduling, room registration, flyer printing and posting, and all audio/visual requirements
- Organized the schedule of all seminar visitors and other complex events and all reimbursements
- Maintained and updated the MTL database with direction from the Administrative Officer
- Assisted in coordination and maintenance of central office functions
- Maintained booking calendar for MTL Conference Room and posts calendar weekly
- Coordinated and prepared all class materials for 6.050 and maintain originals for files
- Typed and edited correspondence, and multiple support duties including photocopying, faxing, filing, as needed
- Reviewed and distributed mail for office staff
- Assisted in arranging complex meetings including catering requirements for industrial group member visits
- Arranged travel for PI’s when needed thru submitting reimbursements and reconciliation
- Managed logistics of weekly MTL Faculty lunches and seminars including, ordering of food, arranged setup and breakdown, securing space and clean up
- Communicated with vendors and negotiated costs whenever possible
- Monitored and ordered office inventory including supplies for MTL staff
- Maintained office equipment and contracts
- Resolved problems associated with invoices and purchases
- Assisted with special departmental projects as required by the Administrative and Human Resources Officers
- Collected background materials and data as needed across a broad range of topics as required by the Director
- Archived two PI offices who left the institute
- During my tenure at MIT I've made multiple valuable contacts throughout the institute
- Supported Institute President emeritus, and multiple senior managers/professors
- Flexible and have an aptitude for handling a wide variety of duties
- Ability to learn quickly and work with critical time demands; strong organizational skills; excellent verbal and written communication skills; discretion, diplomacy, and judgment; advanced computer skills including proficiency with Microsoft Office; and ability to multitask with calm efficiency in an environment with competing priorities.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Education
High School Diploma -
Notre Dame High School
Cambridge, MASkills
- Advanced computer skills including proficiency with Microsoft Office; Concur, Dropbox and Zoom
- Customer Service
- Office Administration
- Administrative Support
- Critical Thinking
- Strong Problem Solver
- Professional Communication
- Scheduling and calendar management
- Dedicated Team Player
- Excel spreadsheets
- Appointment Scheduling
- Invoice Processing
- Documentation And Reporting
- Mail handling
Timeline
Administrative Assistant II
MTL's Headquarters
08.2001 - 01.2021
High School Diploma -
Notre Dame High School