Valerie Doyle Schreffler
Beverly Hills
Summary
Dynamic Executive Administrative Assistant with a proven track record at The Key Training Center, adept at enhancing business processes through effective documentation and correspondence management. Skilled in file management and customer service, I fostered a positive work environment while ensuring confidentiality and streamlining communication, significantly boosting team productivity.
Overview
49
49
years of professional experience
Work History
Executive Administrative Assistant
The Key Training Center
Inverness, FL
04.2024 - Current
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed correspondence by screening calls and emails, facilitating timely communication.
- Developed filing systems for documentation, improving accessibility and organization.
- Supported team meetings by taking minutes and tracking action items effectively.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Organized and updated schedules for manager.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Supported human resources initiatives by coordinating interviews and conducting reference checks.
- Fostered a positive work environment by addressing employee concerns regarding building maintenance.
Office Manager
Garden State Highway Products, Inc.
Millville, NJ
01.2016 - 12.2020
- Streamlined project documentation processes to enhance workflow efficiency.
- Reviewed contracts and agreements for compliance with company policies and regulations.
- Oversaw employee scheduling, timesheet management, and payroll processing to maintain accurate records.
- Provided administrative support during bidding processes by preparing documentation packages, tracking submissions, and communicating updates to relevant parties.
- Communicated with clients daily via emails, telephone, texting and social media.
- Implemented safety protocols in the workplace, resulting in fewer injuries and increased compliance with regulatory standards.
- Negotiated and executed contracts on behalf of department.
Administrative Assistant
Asphalt Paving Systems, Inc.
Hammonton, NJ
02.2015 - 12.2016
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported project managers with administrative tasks, enhancing workflow efficiency across teams.
- Maintained organized filing systems for easy access to project information and records.
- Implemented process improvements that increased overall administrative efficiency within the department.
- Processed and filed certified payroll and monthly EEO documentation.
- Prepared subcontract agreements and ensured execution.
- Prepared Material Questionnaires by project.
- Requested and submitted Certificates of Insurance in compliance with project specifications.
HR Manager
Highway Safety Systems, Inc.
Hammonton, NJ
05.2005 - 12.2014
- Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
- Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
- Oversaw legal compliance with federal, state and local laws and regulations in addition to compliance with company policies and procedures.
- Oversaw all payroll, tax and insurance audits by various companies and agencies.
- Processed insurance claims for the company.
- Implemented a comprehensive return to work program for Workmen's Compensation injuries, saving the company money on claims.
Payroll Manager
Statewide Hi-Way Safety Systems, Inc.
Folsom, NJ
06.1976 - 04.2005
- Led payroll processing for multi-state operations, ensuring compliance with federal and state regulations.
- Managed payroll system upgrades, enhancing efficiency and accuracy of data entry processes.
- Developed and implemented internal controls to mitigate payroll discrepancies and reduce errors.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Reviewed time records for 250 employees to verify accuracy of information.
Education
Bachelor of Arts - Management
Rowan University
Glassboro, NJ06-1979
Skills
- Expense reporting
- Customer service
- Office management
- Information confidentiality
- File management
- Documentation and reporting
- Business correspondence
- Spreadsheet creation
Timeline
Executive Administrative Assistant
The Key Training Center
04.2024 - Current
Office Manager
Garden State Highway Products, Inc.
01.2016 - 12.2020
Administrative Assistant
Asphalt Paving Systems, Inc.
02.2015 - 12.2016
HR Manager
Highway Safety Systems, Inc.
05.2005 - 12.2014
Payroll Manager
Statewide Hi-Way Safety Systems, Inc.
06.1976 - 04.2005
Bachelor of Arts - Management
Rowan University