Valerie L. Masters
Carlsbad,USA
Summary
Knowledgeable contract specialist with several years' proficient contract experience in terms of development and delivery. Adept in industry terms, specific conditions, regulatory and legal compliance and general contract practices. Vastly familiar with contract forms, schedules, amendments and vendor guidelines.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Contract Specialist
Department of Energy
Carlsbad, NM
07.2024 - Current
- Processes requisitions to determine suitable procurement methods based on FAR guidelines, including FAR Part 8, FAR Part 12, and FAR Part 13.
- Monitors contractor compliance with legal, financial, production, and delivery standards, ensuring timely submission of reports and addressing issues related to Government property and shipping discrepancies.
- Manages contract negotiations for energy projects across multiple departments.
- Reviews and analyzes vendor proposals for compliance with federal regulations.
- Develops and maintains contract templates to streamline procurement processes.
Procurement Specialist
HF Sinclair
Artesia, NM
02.2024 - 07.2024
- Identified and selected suppliers based on various criteria, including safety, assurance of supply, quality, service, cost and innovation; considered requisitioner input, applied experience with prior purchases, current agreements and situations, sought additional input from others if necessary.
- Developed and monitored procurement agreements by analyzing data and assisting with bid invitations, enhancing supplier engagement and agreement effectiveness.
- Processed requisitions into procurement orders for routine and non-routine materials, equipment, and services, ensuring timely fulfillment of needs.
- Coordinated transportation and logistics by selecting optimal transportation methods for purchased items, ensuring efficient and cost-effective delivery.
- Documented supplier and contractor pre-qualification requirements focused on safety and risk assessment.
- Participated in preparing for supplier qualification and performance audits. Monitored purchase orders, contracts, and suppliers for open items, contacting suppliers to ensure timely delivery of materials and services.
SME-II/Procurement Specialist
UDR Consulting, Inc.
Carlsbad, NM
10.2022 - 01.2024
- Supported procurement activities to ensure timely and compliant acquisition of goods and services.
- Administered commodity purchase orders and modifications with suppliers to align with policies and procedures.
- Conducted acquisition reviews and managed post-award administration, including change notices and subcontractor invoice reviews and approvals.
- Have knowledge of price analysis, basic understanding of US government policies and regulations with preference for DOE related experience.
SME-I/ Procurement Specialist
UDR Consulting, Inc.
Carlsbad, NM
06.2022 - 10.2022
- Supported procurement activities by coordinating with stakeholders to ensure alignment with project goals.
- Award and administer commodity purchase orders and modifications with suppliers following policies and procedures.
- Applied price analysis and knowledge of US government policies and regulations, with a focus on DOE compliance.
- Participated in acquisition reviews and administered post-award processes, including change notices and subcontractor invoice approvals.
Administrative Assistant/Compliance
UDR Consulting, Inc.
Carlsbad, NM
03.2021 - 07.2022
- Supported Nuclear Waste Partnership (NWP) Projects Procurement Services Manager in managing compliance activities for insurance and bonding certificates, ensuring regulatory adherence.
- Coordinated collection and maintenance of compliance-related information with subcontract administrators, ensuring accurate document retention in subcontract files.
- Processed requisition information in Integrated Financial Management System (IFMS) to facilitate procurement operations.
Senior Technical Editor/Records Coordinator
Technical and Field Engineering (TFE), Inc.
Carlsbad, NM
05.2011 - 09.2016
- Interfaced with all organizational levels to coordinate the generation or revision of various document types, in accordance with procedure.
- Described document changes with precision and accuracy to enhance clarity and compliance.
- Evaluated documents for clarity, consistency, completeness, style, syntax, and usage.
- Researched, reviewed, and verified technical data in accordance with approved procedures and governmental standards, ensuring reliability and adherence.
- Compiled and incorporated technical data into the required format, per procedure.
- Corrected discrepancies in documents to uphold accuracy and integrity across all documentation.
- Coordinated multiple publication projects simultaneously.
- Ensured compliance with records requirements by guiding records creators and users.
- Identified and transferred records to be archived in accordance with the approved Records Inventory and Disposition Schedule (RIDS).
- Identified records eligible for in-house destruction in accordance with the RIDS.
- Preserved records placed under a destruction moratorium to support audits, court cases, or Freedom of Information Act (FOIA) requests.
Co-Owner
3D Services, Inc.
Carlsbad, NM
10.2008 - 04.2013
- Oversaw daily business functions to ensure smooth operations.
- Monitored cash flow by tracking paid and unpaid invoices.
- Processed payroll, checks, and invoices to maintain accurate financial records.
- Created accounting reports for taxes, expenditures, profit and loss, and cash flow.
- Recorded the daily accounting entries using database and spreadsheet programs.
Technical Editor
S.M. Stoller Corporation and Triumph Technologies
Carlsbad, NM
10.2008 - 04.2013
- Researched, reviewed, and verified project technical data following standardized procedures and governmental standards.
- Evaluated documents for clarity, consistency, completeness, style, syntax, and usage.
- Wrote, edited, or assisted with project proposals, procedures, bid documents, deliverables, and other technical reports.
- Interfaced with other departments and coordinated with relevant professionals and managers to ensure all details were correct and complete.
- Compiled and incorporated technical data into approved format.
- Ensured an accurate and precise description of the document changes.
- Created and formatted various project documents according to established guidelines.
- Coordinated multiple publication projects to meet deadlines and maintain quality standards.
Education
Master of Arts - Elementary Education, Curriculum and Instruction
New Mexico State University
Las Cruces, NM05-2008
Bachelor of Science - Elementary Education, Language Arts Endorsement
New Mexico State University
Carlsbad, NM05-2006
Skills
- Contract Negotiation
- Contract Documentation
- Procedures Compliance
- Records Research
- Technical Editing
- Information security
- Written Communication
- Oral Communication
- Time Management
- Organization
- Detail-oriented
- Multitasking
- Self-motivation
- Customer Service
- Grammar proficiency
- Ability to Telework
Certification
- FAC-C Certification
Timeline
Contract Specialist
Department of Energy
07.2024 - Current
Procurement Specialist
HF Sinclair
02.2024 - 07.2024
SME-II/Procurement Specialist
UDR Consulting, Inc.
10.2022 - 01.2024
SME-I/ Procurement Specialist
UDR Consulting, Inc.
06.2022 - 10.2022
Administrative Assistant/Compliance
UDR Consulting, Inc.
03.2021 - 07.2022
Senior Technical Editor/Records Coordinator
Technical and Field Engineering (TFE), Inc.
05.2011 - 09.2016
Co-Owner
3D Services, Inc.
10.2008 - 04.2013
Technical Editor
S.M. Stoller Corporation and Triumph Technologies
10.2008 - 04.2013
Master of Arts - Elementary Education, Curriculum and Instruction
New Mexico State University
Bachelor of Science - Elementary Education, Language Arts Endorsement
New Mexico State University