Valerie Stinebaker
Griggsville,IL
Summary
Dedicated administrative professional with successful experience in fast-paced office settings with over 33 successful years of clerical experience achieving superior levels of administrative effectiveness. Hardworking team player with expertise in completing various clerical tasks, producing business correspondence, detailed reports, and spreadsheets using diverse software programs and technical skills while also offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Dependable and quick-learning team player with effective communication and organization skills
Overview
34
34
years of professional experience
33
33
Keyboarding Accurately at 60wpm
33
33
Effective Management and Prioritizing Activities
33
33
Microsoft Computer Knowledge-Word, Excel, Access, Outlook
Work History
Secretary
University of Illinois-Ag Center
Perry, IL
04.1992 - 04.1994
- Scheduled appointments and conducted follow-up calls to clients.
- Maintained daily report documents, memos and invoices.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Offered technical support and troubleshot issues to enhance office productivity.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Secretary
John Wood Community College
Perry, IL
01.1990 - 04.1994
- Managed filing system, entered data and completed other clerical tasks.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
Office Specialist
Department Of Corrections/Western IL C.C.
Mt. Sterling, IL
2022.Sep - Current
- Plans, assigns, and reviews activities for lawsuits.
- Performs a variety of complex clerical functions involving gathering of information required to be reported by the courts, including any court orders, agreements and consent decrees.
- Keyboards various complex documents using Microsoft Word and Excel.
- Serves as a liaison between the supervisor, DOC Legal representatives, and the Attorney General's Office in providing initial and additional information as requested, to insure all reporting is complete, accurate and timely.
- Coordinates efforts with other staff and reviews information in support of the Americans with Disabilities (ADA)Facility Coordinators.
- Assists in scheduling assessments and appointments for the individuals in custody to whom are identified as part of the various settlement agreements, to ensure proper follow up and compliance of care.
- Interacted with customers by phone, email, or in-person to provide information.
- Collaborated with various departments to complete assigned tasks.
- Serves as a member of the Internal facility review team, conducting facility reviews in an accurate and timely manner.
- Serves as Drug Screening Coordinator/Assistant for new employees, scheduling appointment, completing documents with confidential information, and completing the drug screen in person with each individual.
- Prepare and edit information to ensure accurate and reliable information is provided for weekly, monthly and quarterly deadlines submission.
- Review and research of incoming grievances for any indication of medical, mental health and/or ADA concerns providing a response according to Administrative Directives.
- Prioritize work and utilize resource tools to ensure assignments are completed accurately and timely.
- Skilled at working independently and collaboratively in a team environment.
- Self-motivated, with a strong sense of personal responsibility.
- Managed time efficiently in order to complete all tasks within deadlines.
- Excellent communication skills, both verbal and written.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
Stinebaker Farms
Sefl Employed
Griggsville, IL
10.2009 - Current
- Prepare invoices for customer purchases of farm chemicals, seed corn and beans.
- Perform technical accounting work to verify, post and close invoices .
- Monitor financial transactions for accuracy.
- Review of accounts and complete reports daily and monthly.
- Self-motivated, with a strong sense of personal responsibility.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Excellent communication skills, both verbal and written.
- Organized and detail-oriented with a strong work ethic.
Office Coordinator
Department of Corrections/Western IL CC
Mt Sterling, IL
05.2021 - 09.2022
- Perform technical support functions including calculation of education good conduct credits, emcompassing a knowledge of applicable statutes, appellate mandates, court documents, and how increments of time are awarded.
- Regulating, monitoring and processing legal court documents and prepare reports.
- Responds to inquiries from officials in regards to sentence calculations.
- Supervision and direction for other office staff to maintain a well organized and efficient working office.
- Prioritize work and utilizing resource tools to ensure assignments are completed accurately and timely.
- Prepare accurate monthly reports and spreadsheets using detailed accounting techniques in Microsoft Word and Excel.
- Routed correspondence to facilitate timely communication between team members, customers and vendors.
- Organized team workload and prioritized tasks to streamline office functions in deadline-driven environment.
- Created and implemented secure filing systems for sensitive employee and client documents.
Office Associate
Department of Corrections/Western IL C.C.
Mt. Sterling, IL
04.2015 - 01.2022
- Completed complex, specialized clerical tasks such as typing 60 wpm, maintain filing system, copying, and distributing mail.
- Proficient in Microsoft Word, Excel, and Outlook.
- Prepare detailed accurate reports and spreadsheets to meet monthly and quarterly deadlines.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Responded to inquiries from callers seeking information.
- Schedule appointments and meetings as needed.
- Developed correspondence letters, memos, and emails.
- Developed effective improvement plans in alignment with goals and specifications.
- Developed and updated tracking spreadsheets for process monitoring and reporting.
- Organized, stored and retrieved files to enhance daily operations and support customer needs.
- Routed business correspondence, documents, and messages to correct departments and staff members.
Veteran's Nursing Assistant Certified
Department of Veteran's Affairs
Quincy, IL
03.2014 - 04.2015
- Provided direct patient care for residents with Alzheimer's.
- Assisting and taking member to appointments.
- Assisting patient with all personal needs, ambulation, transfers, exercising and reporting any changes in appearance or behavior.
- Organized and managed care of patients undergoing various therapies and procedures.
- Communicating effectively with resident and their family members to meet their needs.
- Confidentiality was maintained in all aspects of care.
- Keeping patient's comfort and safety of highest importance.
Lowry and Hoskin, LLP-Attorney at Law
Lega; Assistant
Pittsfield, IL
07.2012 - 02.2014
- Independently conducted searches of legal documents including property liens, judgments, deed records at the Courthouse to create reports for title insurance for real estate transactions.
- Prepared and maintained accounting spreadsheets using Microsoft, Word, Excel and Outlook and other software programs to input data.
- Reports prepared with confidential client information.
- Worked well in a team setting, providing support and guidance.
- Excellent communication skills, both verbal and written.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
- Developed and maintained courteous and effective working relationships.
Records Clerk
Ameren Energy Generating
Meredosia, IL
04.1994 - 11.2009
- Maintained general account records and spreadsheets daily,monthly and quarterly for Ameren's coal handling and megawatts generated.
- Maintained accuracy of records by verifying accuracy of data in records.
- Assisted with typing, data entry, and answering incoming calls as required.
- Sorted all paperwork and documents alphabetically and according to dates and significance.
- Utilized document imaging software to index, store and retrieve records.
- Provided training to new records clerks to improve knowledge and skills.
- Coordinated with various departments to support cross-functional needs.
- Maintained organized filing system to facilitate easy retrieval of documents.
- Followed security protocols to protect sensitive and proprietary information.
- Processed payments, issued receipts and updates invoices to assist with financial recordkeeping.
- Processed correspondence, conducted post office pick-ups and distributed mail to appropriate parties.
Education
Associate of Applied Science - Business
John Wood Community College
Quincy, ILBusiness Administration
Quincy University
Quincy, ILSkills
- Data Verification
- Information Updates
- Active Listening
- Inventory Records
- Information Confidentiality
- Time Management
- Customer Service
- Document Typing and Formatting
- Good Work Ethic
- Microsoft Outlook
- Accounting Techniques
- Microsoft Windows
- Human Resources Department Processes
- Employee Timesheet Processing
- Administrative Duties
- Word Processing Software
- Record Sorting and Filing
Timeline
Office Specialist
Department Of Corrections/Western IL C.C.
2022.Sep - Current
Office Coordinator
Department of Corrections/Western IL CC
05.2021 - 09.2022
Office Associate
Department of Corrections/Western IL C.C.
04.2015 - 01.2022
Veteran's Nursing Assistant Certified
Department of Veteran's Affairs
03.2014 - 04.2015
Lowry and Hoskin, LLP-Attorney at Law
Lega; Assistant
07.2012 - 02.2014
Stinebaker Farms
Sefl Employed
10.2009 - Current
Records Clerk
Ameren Energy Generating
04.1994 - 11.2009
Secretary
University of Illinois-Ag Center
04.1992 - 04.1994
Secretary
John Wood Community College
01.1990 - 04.1994
Associate of Applied Science - Business
John Wood Community College
Business Administration
Quincy University
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