Valerie Wallace
Summary
Experienced provider of a variety of administrative, bookkeeping, and office manager skills, capable of working under pressure and in a high-energy environment. Consistently accurate data entry skills and multi-tasking abilities. Skilled at using Microsoft Office Suite products possesses strong communication skills and exceptional customer service abilities. Works independently while maintaining a team player attitude, with reliability and trustworthiness. Knowledge of construction practices, methods, techniques, costs, materials, and trade specific equipment. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Office Manager /Executive Administrative Assistant
J Contracting Services, LLC
09.2021 - 07.2023
- Created, maintained and updated filing systems for paper and electronic documents.
- Updated reports, managed accounts, and generated reports for company database.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Managed office operations while scheduling appointments for department managers.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
Bookkeeper /Office Manager
Madigan Construction, Inc.
02.2017 - 05.2021
- Management of accounts payable, accounts receivable, proposals, payroll and human resource functions for a $6M general contractor, specializing in Site Development
- Managed various operations functions including proposals, snow plowing contracts
- Improved communication with clients and vendors by creating points of direct contact, thus improving the turn around on time receivables.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Administrative /Office Manager
Tradesmen International, LLC
08.2013 - 07.2016
- Managed and established workflow processes, monitored daily productivity and implemented modifications to improve personnel's overall performance.
- Processed timesheets for 150+ employees, office staff, laborers, apprentices, and journeymen at multiple trade levels
- Resolved financial discrepancies and customer billing issues with timely attention.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
Administrative Assistant/ Reception
Adecco Staffing
01.2013 - 08.2013
- Temporary Admin/ Receptionist work as available in the DC Metro area
- Filled multiple positions with companies in need
- Answering multiple phone lines
- Greeting clients
- Maintain lobby
- Mail distribution
- Additional duties as needed per assignment.
Special Needs Transportation Specialist, CDL-B
Loudoun County Public Schools
07.2004 - 01.2013
- Responsible for safe transport of special needs students and their medical equipment
- Conducted daily pre and post trip inspections on the bus to ensure safety of the students
- Drove predetermined routes
- Covered extra routes when short on staff
- Trained new bus assistants with on the job training.
Office Manager
Service Mechanical, Inc.
04.2001 - 10.2003
- Processed Accounts Payable/Receivable and Payroll Services
- Supported proposal writing and contract management when needed
- Performed client correspondence
- Scheduled maintenance contracts
- Acted as dispatch for all service calls
- Receiving request for routine and emergency repairs and service
- Utilized Microsoft Office Suite
- Conducted daily administrative duties.
Skills
- Account Reconciliation
- Administrative Oversight
- Organizational Skills
- Billing and Invoicing
- Accounts Payable and Receivable
- Administration and Operations
- Licensing Requirements
- Scheduling
References
References available upon request.
Certification
- Class A Contractors License
- Commercial Class B Drivers License - 20 years
- Virginia Notary Public - Expires April 2024
Timeline
Office Manager /Executive Administrative Assistant
J Contracting Services, LLC
09.2021 - 07.2023
Bookkeeper /Office Manager
Madigan Construction, Inc.
02.2017 - 05.2021
Administrative /Office Manager
Tradesmen International, LLC
08.2013 - 07.2016
Administrative Assistant/ Reception
Adecco Staffing
01.2013 - 08.2013
Special Needs Transportation Specialist, CDL-B
Loudoun County Public Schools
07.2004 - 01.2013
Office Manager
Service Mechanical, Inc.
04.2001 - 10.2003
- Class A Contractors License
- Commercial Class B Drivers License - 20 years
- Virginia Notary Public - Expires April 2024
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