Summary
Overview
Work History
Skills
Additional Information
References
Timeline
Generic

Valgarie McDonald

Austin,TX

Summary

A position utilizing accounting or administrative support experience and strong organizational skills and detailed oriented. Hardworking, highly motivated professional eager to lend combined knowledge and skills to enhance business performance. Operates well in both individual and team capacities, leveraging seasoned work ethic to quickly adapt to different processes and drive company objectives. Resourceful and results-driven with a passion for growth and efficiency to meet company needs and increase service value.

Overview

38
38
years of professional experience

Work History

Account Clerk

Mact Staffing LP DBA The A List Staffing
Austin, TX
02.2022 - 10.2023
  • Performed data entry tasks in a timely and accurate manner, entering large volumes of financial information into the accounting system
  • Compiled data from various sources into meaningful reports for management review
  • Developed processes and procedures for streamlining accounts payable operations
  • Provided customer service support to internal departments regarding invoice payment status or other account related issues
  • Participated in audits conducted by external auditors providing requested documents and answering questions as needed
  • Prepared monthly bank reconciliations to ensure accuracy of general ledger balances
  • Maintained accurate accounts payable and receivable ledgers, including reconciling vendor statements
  • Resolved discrepancies between supplier invoices and accounts payable transactions
  • Verified financial records such as invoices and purchase orders for accuracy and completeness
  • Created journal entries for month-end close process according to established schedules
  • Conducted research on complex accounting topics when needed to ensure proper recording of transactions
  • Managed filing systems for both electronic records and paper documents related to accounts payable functions
  • Performed general office duties, such as filing, answering telephones, and handling routine correspondence
  • Reconciled and noted and reported discrepancies found in records
  • Checked figures, postings and documents for correct entry, mathematical accuracy, and proper codes
  • Operated 10-key calculators, typewriters, and copy machines to perform calculations and produced documents.

File Clerk

Choronos Solutions
Coppell, US Minor Outlying Islands
01.2015 - 08.2021
  • Responsible for incoming property such as: create new files, filing, and pulling and boxing closed files
  • Maintained files and records
  • Assign/approve listing broker tasking such as: BPO, MMR, MLS sheets, and Q&E
  • Upload appraisals into Yardi/P260
  • Contact other counties to verified information such as: current names, addresses on appraisals
  • Update current information in Yardi/P260
  • Acted as receptionist for front desk, received and documented incoming mail
  • Sorted and distributing mail
  • Screened phone calls, and forward calls to appropriate personnel
  • Answered questions regarding HUD properties.

Data Entry Clerk

WorkWay Inc
Irving, TX
06.2014 - 01.2015
  • Create new case files for incoming inventory
  • Manage newly acquired properties
  • Pulling and refiling files
  • Responsible boxing closed files for shipment.

Clerk, Data Entry Opt , Receptionist, Telemarketer

Evins Temporary Consultant
Austin, TX
02.2008 - 10.2013
  • State of Texas Comptroller, Austin, TX: Clerk (ongoing seasonal assgmnts )- Work involves, opening and sorting incoming mail tax documents, claims and payments
  • Edits and reviews various taxpayer reports, make adjustments before processing documents
  • Data Entry Operator - Utilizes personal computer by performing on-line inquiry functions, using independent judgment
  • Perform repetitive high volume data entry tasks on optical character recognition (OCR) and keys from image systems
  • Utilize a personal computer with Microsoft software, keying from image software, OCR software and mainframe functions
  • Enter missing or incomplete information from image tax documents, verifies, researches, correct or retrieves information from computer software applications
  • Work involves relative position under pressure to meet rigid deadlines and fluctuating schedules
  • ARCIL Inc, Austin, TX: Receptionist (temporary assgnt) Answer and route calls to staff members, log calls, incoming/outgoing mail into spreadsheet
  • Greet customers and direct them to the appropriate staff member
  • Shelter for Women and Children - Salvation Army (6 mo assngmnt) Monitor Light housekeeping, check in and check out residents, documenting daily log on incidents and client activity
  • Responding to incoming inquires on vacancy and general information about the facility
  • Answering multi-phone lines routing calls to appropriate staff Capitol City Trade and Technical School, Austin, TX: Receptionist (temporary assgnt.), Greeting customers and students
  • Answering multi phone line, screened calls and directed calls to the appropriate staff
  • Gave test to potential students
  • Directed incoming calls, inquires to the appropriate staff
  • Processed cash and checks received from students for tuition and various fees
  • Reachforce, Austin, TX: Telemarketer

Data Entry Operator

Adecco (Contract - High Sierra)
Austin, TX
12.2012 - 09.2013
  • Prepares source data for entry by retrieving oil receipts faxed (via); verifying and obtaining missing data
  • Records data by entering in Excel Spreadsheet; resolving processing problems
  • Protects organization's value by keeping information confidential
  • Accomplishes department and organization mission by completing related results as needed.

Data Entry Operator

Leading Edge( Contr - Manathron)
Austin, TX
06.2012 - 09.2012
  • Screening legal documents against imaged files, making corrections as needed.

Data Entry Clerk

Adecco (Pecos Gathering)
Austin, TX
02.2012 - 05.2012
  • Temporary Data Entry Clerk project fulfilling a contract to perform Internet research on clients oil/gas locations urses in the RCA data records
  • Entering driver coupons into excel spreadsheet, updating oil/barrel stripes information into spreadsheet

Inventory Coordinator I

Department of State Health Services
Austin, TX
03.2004 - 11.2005
  • Inventory control, entered products, inventory into the Pharmacy Inventory Control System (PICS)
  • Prepare monthly receiving reports for the Medication Programs
  • Maintained programs files, accountability for inventory, assisted PICS Helpdesk
  • Provide customer service, greeting and directing callers to destination
  • Pick drugs from shelves to fill drug order requests, prepared orders for shipping
  • Composed, formatted, finalized, and calculated various forms, spreadsheets and databases using a variety of software applications
  • Monitored work in progress, supply agreements/contracts and determine level of performance compared to establish standard timelines.

Accountant II

Department of State Health Services
Austin, TX
11.2003 - 02.2004
  • Performed accounting duties to assist in daily financial operation, recorded, classified and batched incoming drug vendor invoices, audited invoices for accurate totals
  • Assisted Public Health Specialist by answering routine client eligibility, reconciled monthly statements, acted as a backup receptionist for division's 1-800 phone lines and Utilized HIV Medication database in FoxPro
  • Assist in preparation of financial statements
  • Maintained and filed accounting records
  • Analyzed price proposals, financial reports, and other data information to determine reasonable prices
  • Prepared, reviewed and tracked purchase orders
  • Review receiving slips for accuracy and compliance with purchase orders.

Accountant II

Department of State Health Services
Austin, TX
10.2002 - 10.2003
  • Accounting duties to assist in daily financial operation, recorded, classified and batched incoming drug vendor invoices, audited invoices for accurate totals, data entry
  • Assisted Public Health Specialist by answering routine client eligibility, reconciled monthly statements, acted as a backup receptionist for divisions 1-800 phone lines and Utilized HIV Medication database in FoxPro
  • Assisted in preparation of financial statements
  • Analyzed price proposals, financial reports, and other data information to determine reasonable prices
  • Faxed bid invitations to vendors, assists with purchase request
  • Assist with problem solving and resolution of disputes.

Accountant 1

Department of State Health Services
Austin, TX
03.2000 - 10.2002
  • Performed accounting duties to assist in daily financial operation, recorded, classified, code and batched incoming drug vendor invoices, audit invoices for accurate totals, preformed data entry
  • Assist Public Health Specialist by answering routine client eligibility, reconciled monthly statements, acted as a backup receptionist for division's 1-800 phone lines and Utilized HIV Medication database in FoxPro
  • Examined and analyzed financial records.

Clerk IV

Department of State Health Services
Austin, TX
07.1995 - 03.2000
  • Served as back up for answering phone for the Bureau and Clinical Divisions, monitoring front receptionist area, assist with ordering supplies, faxing purchaser orders to vendors, sent out applications, and approved letters to clients and pharmacies, Retrieved medication orders from voicemail
  • Posted allowable medication purchases to clients account files
  • Audit and reviewed travel vouchers.

Release Processor

Temple-Inland
Austin, TX
06.1992 - 01.1995
  • Prepared releases for paid in full mortgage loans
  • Tracked and secured original documents for the purpose of releasing deed of mortgage
  • Set up new accounts and maintained records and files for mortgage loans
  • Organized, and coordinated production on releases with mortgagors, title companies and attorneys for mailing out final documents
  • Answered and replied to verbal and written requests from customers, lenders for payoffs, status changes and payment information.

Mail Teller

Bank of America (Formerly Nations Bank)
Austin, TX
12.1988 - 12.1992
  • Responsible for opening and assembling the mail, verifying; auditing cash and checks deposit by mail, counted and verified contents of commercial customer lockbox daily bank drops into consolidated deposits
  • Recorded, classified, posted deposits totals through bank automated accounting system, and reconciled various commercial bank statements
  • Answered inquires on account status, mailed out information on bank products, collected and distributed mail.

Balance Reporting Clerk

Bank of America (Formerly Nations Bank)
Austin, TX
08.1985 - 12.1988
  • Reported account balances totals to Correspondent Banks for settlement at the end of each business day and month end close
  • Entered incoming funds for commercial accounts into bank accounting system
  • Reported all ending balance totals, researched posting errors overdraft issues, assisted bank with wire transfers and ACH Payments
  • Answered verbal and written requests
  • Monitored ACH payments for bounces and resolve any banking issues
  • Audit and processed expense reports in timely manner
  • Picked up warrants from various State Agencies.

Skills

  • Debt Collection
  • Effective Communication
  • Accounts Receivable Management
  • Bank Reconciliation
  • Attention to Detail
  • Invoice Processing
  • Teamwork and Collaboration
  • Adaptability and Flexibility
  • Accounting Software Proficiency
  • Problem Solving
  • Time Management
  • Data Entry Accuracy
  • Account Reconciliation
  • Financial Reporting
  • Data Entry
  • Accounts Payable
  • Customer Relations
  • Data Analysis
  • Accounts Receivable
  • Interpersonal Communication
  • Organizational Skills
  • Multitasking
  • Professional Demeanor
  • Precision and Accuracy
  • Problem-Solving
  • Analytical Thinking
  • Experience in providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, performing clerical functions, and arranging conference calls and meetings Extremely detail oriented, and multi-task Met tight deadlines

Additional Information

Computer Programs: Microsoft Word, FoxPro, Excel,Outlook, Office Equipment: 10 key calculator (bytouch), fax machines, copiers, muti-phone lines, filing Office practice and administrative support Various temporary assignments through Staffing Agencies: Data Entry , Clerk II, editiin tax documents, Receptionist

References

References available upon request

Timeline

Account Clerk

Mact Staffing LP DBA The A List Staffing
02.2022 - 10.2023

File Clerk

Choronos Solutions
01.2015 - 08.2021

Data Entry Clerk

WorkWay Inc
06.2014 - 01.2015

Data Entry Operator

Adecco (Contract - High Sierra)
12.2012 - 09.2013

Data Entry Operator

Leading Edge( Contr - Manathron)
06.2012 - 09.2012

Data Entry Clerk

Adecco (Pecos Gathering)
02.2012 - 05.2012

Clerk, Data Entry Opt , Receptionist, Telemarketer

Evins Temporary Consultant
02.2008 - 10.2013

Inventory Coordinator I

Department of State Health Services
03.2004 - 11.2005

Accountant II

Department of State Health Services
11.2003 - 02.2004

Accountant II

Department of State Health Services
10.2002 - 10.2003

Accountant 1

Department of State Health Services
03.2000 - 10.2002

Clerk IV

Department of State Health Services
07.1995 - 03.2000

Release Processor

Temple-Inland
06.1992 - 01.1995

Mail Teller

Bank of America (Formerly Nations Bank)
12.1988 - 12.1992

Balance Reporting Clerk

Bank of America (Formerly Nations Bank)
08.1985 - 12.1988

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Valgarie McDonald