Vanessa Byerley
Lodi,CA
Summary
Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.
Overview
19
19
years of professional experience
Work History
Executive Administrative Assistant to the President of CA Northstate University - College of Medicine
CA Northstate University - College of Medicine
02.2023 - Current
- Provides executive administrative support to the Office of the President
- Develops and maintains record management activities; coordinates the production of documents such as President Executive Council and BOT meeting minutes, accreditation and policy & procedure tracking, town halls, public presentation/information materials; event schedules/agendas
- Oversees collection of and compiles, evaluates, and reports department-specific program or administrative information; oversees quality control of databases or spreadsheet information; prepares AMEX receipts for finance; completes assignments on accreditation, project management, social media, public relations, succession planning, policy & procedure, and KPI/Performance reviews for President's direct reports
- Manages and oversees the maintenance of the President's schedule, obtains, and provides relevant information for scheduled appointments, and oversees President's travel arrangements
- Plans and organizes administrative support activities; establishes procedures, practices, and work methods to increase work unit effectiveness and efficiency; coordinates work performed in support of one or more functional units through the Office of the President's central authority, disseminating information, determining assignment of functional responsibility, and supervising staff
- Coordinates the preparation of events and large-scale meetings hosted by or involving the President such as graduation, white coat ceremony, Retreats, townhalls, and faculty/staff events
- Provides administrative support to the President's Executive Committee, Board of Directors, and Board of Trustees by drafting meeting agendas and minutes
- Assisting HR with onboarding employees
- Maintains University records on policies and procedures.
Marketing & Customer Service Coordinator at LangeTwins Winery
LangeTwins Winery
01.2021 - 02.2023
- Managed all wine competition submissions and publications with the efforts to gain the best ratings and scores to promote
- Assisting in wine label creation and correspondence
- In charge of communications with Wine Makers and wine readiness tracking program
- ETS Reports (Wine Analysis) Creating wine sale sheets with updated scores and awards for sales representatives and updating award accolades
- Assisting in content creation and social media platforms
- Wine Club customer service representative.
Construction Administrator at Geweke Real Estate
Geweke Real Estate
07.2016 - 03.2021
- Creating and logging construction time trackers for accuracy where time is spent
- (payroll) Set up all AIA Payments to all Contracted Subcontractors to properly track all payments
- Assisting the C.O.O on his daily tasks
- Assisting the Construction Department with all administration work - drafting/creating Contracts from Proposals and making sure all documents are accounted for while executing them properly, updating our monthly job budgets for 3 different jobs, Executing Purchase Orders, Change Orders, Invoices, and receipts
- Communicating with Subcontractors and Suppliers regarding current jobs
- Creating budget trackers for the Construction Department to keep track of work in progress, supplies being shipped/ordered, and payments received by vendors
- Kept track and input data in our computer filing system for all jobs containing; contracts, purchase orders, invoices, receipts, and all checks to make sure that the construction budget is on track
- Assisted the HR department handling confidential information
- Updating daily stats & reports on all six (6) of our hotels for the Owners review
- Updating and maintaining Insurance for 30+ vendors.
Outside Sales Representative, Fastenal Inc.
Fastenal Inc.
03.2013 - 01.2015
- Recognized as Top Fastenal Managed Accounts Inventory within the District
- Developed and executed sales plan in local territory that met and exceeded sales goals by more than 30%
- Managed accounts to meet sales goal
- Identifying and qualifying prospective contract customers and key decision makers.
Waitress
Dukes Waikiki
, HI
01.2008 - 01.2012
- Head Waitress in charge of wait staff in an upscale restaurant
- Conducted new hire training and sales techniques for increasing sales revenue
- Responsible for knowing the full restaurant dining / cocktail menu and ingredients while complying with health and safety issues for all customers.
Administrative Assistant
Diede Construction
01.2005 - 01.2008
- Responsible for coordinating administrative responsibilities and tasking
- Light Accounting for the Secretary
- Took inbound requests and distributed to appropriate channels and subcontractors
- Helped assist estimating team with Subcontract bidding process
- Processed Preliminary Notices.
Skills
- Microsoft Office
- CRM
- Dropbox
- Box
- Share Drive
- Procore
- Asana
- Canvas
- Wine Direct
- AMS
- 60wpm
- Virtual Scheduling
- Spreadsheet Creation
- Information confidentiality
- Travel Coordination
- Spreadsheet tracking
- Customer Service
- Meeting planning
- Meeting Support
- Calendar Management
- Scheduling
- Confidentiality
- Business Correspondence
- Document Preparation
- Schedule Management
Affiliations
- In my spare time I enjoy hiking, gardening, paddle boarding and reading.
Timeline
Executive Administrative Assistant to the President of CA Northstate University - College of Medicine
CA Northstate University - College of Medicine
02.2023 - Current
Marketing & Customer Service Coordinator at LangeTwins Winery
LangeTwins Winery
01.2021 - 02.2023
Construction Administrator at Geweke Real Estate
Geweke Real Estate
07.2016 - 03.2021
Outside Sales Representative, Fastenal Inc.
Fastenal Inc.
03.2013 - 01.2015
Waitress
Dukes Waikiki
01.2008 - 01.2012
Administrative Assistant
Diede Construction
01.2005 - 01.2008
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