Vanessa Bracho
New Port Richey,FL
Summary
Detailed Accounting Assistant with 6+ years of hands-on experience assisting with handling various accounting duties and procedures. Well-educated in reconciliation, bookkeeping and revenue recognition. Innovative collaborator focused on adding value through measurable outcomes. Focused Payroll Specialist known for handling job tasks with poise. Highly trained in all aspects of payroll and considered dedicated team player. Looking to take on a new role with a company where attention to detail and all types of personalities will be appreciated. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
11
11
years of professional experience
Work History
Accounts Payables
Sun-Pac Manfacturing
Tampa, FL
10.2016 - 08.2023
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
- Coded invoices and other records to maintain organized and accurate records.
- Handled high-volume invoice processing with minimal supervision.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Assisted with month-end and year-end closings to support accounting system accuracy.
- Prepared and updated Customer files, tax documents and insurance information. Addressed month-end closing functions for detailed reporting.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
- Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
- Streamlined productivity by decreasing time-wasting tasks and helping supervisors.
- Managed invoices for new materials and parts.
- Stored office and client records on secured server to prevent data losses, conducting regular backups.
- Close relationship with all customers to meet all needs .
- Registered transactions and data on accounting database to track history and safeguard information.
Accounts Receivable Specialist
Sun-Pac Manfacturing
Tampa, FL
10.2016 - 08.2023
- Monitored customer account details to minimize or rectify non-payments, delayed payments and other irregularities.
- Kept accounts receivable tracking database current with relevant client information, collection and billing progress and program changes.
- Generated, mailed and monitored invoices.
- Investigated billing discrepancies and implemented effective solutions to resolve concerns and prevent future problems.
- Processed new customer forms to set up accounts in system.
- Posted and verified entries to logs, spreadsheets or reports to update department records and accounting systems.
- Activated contracts and set up installment billing plan to generate on-time payments.
- Reduced financial discrepancies by accurately managing accounting documentation.
- Prepared and processed payrolls.
- Reconciled or entered report discrepancies found in financial records.
- Checked postings and documents for correctness, accuracy and proper coding.
- Matched orders with invoices and recorded required information.
- Generated reports to offer exposure and risk guidance to functional counterparts and facilitate audits.
Senior Payroll Specialist
Sun-Pac Manfacturing
Tampa, FL
10.2016 - 08.2023
- i did Payroll for Sun-Pac Employees and 3-5 Staffing Agencies on a weekly bases.
- Supervisor over the Payroll Department.
- Set up Time Clock and processed all Employees into the time clock system.
- Researched and resolved employee payroll questions and issues via email, phone and in person.
- Onboarded new employees in time reporting and payroll systems.
- Processed employee rehires, transfers, terminations and withholdings.
- Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
- Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Supported payrolls, driving timely and accurate payment of employee wages.
- Worked closely with human resources (HR) to safeguard confidential employee data.
- Extracted information from payroll system and generated reports for various departments and vendors.
- Anticipated potential payroll issues and questions to take proactive action and prevent development of problems.
- Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
- Audited time records submitted by clients to verify conformance with appropriate administrative policies and regulations.
- Processed new employee paperwork and entered information into payroll system.
- Managed payroll and time and attendance systems.
- Tracked employee vacation, personal and sick leave earnings and use.
- Confirmed attendance, hours worked and pay rates to properly post information in appropriate records.
- Did Interviews for potential employess.
- Reconciled payroll discrepancies by reviewing time sheets, production charts and wage tables.
- Trained new employees on company timekeeping systems.
Document Control Specialist
Sun-Pac Manfacturing
Tampa, FL
10.2016 - 08.2023
- Created all Batch Records for all Products in the company.
- Closed all Batch records when job was completed.
- Knowledge of Fish Bowl System.
- Managed document processes through scanning, filing and transmitting while following all standard procedures.
- Reviewed and verified project documents for completeness, format and compliance with contract requirements.
- Organized, maintained and safeguarded files and databases.
- Identified errors and suggested appropriate edits.
- Submitted project documentation to management for approval, transmitting approved documents to customer.
- Performed file backup to properly store and archive electronic registers.
- Utilized document control database system to allow for better tracking and revision identification.
- Delivered detailed project management control documents for key project oversight.
- Maintained database containing purchasing, suppliers and personnel information.
Restaurant Waitress
Applebee's Grill + Bar
Brandon, FL
01.2014 - 11.2015
- Provided exceptional service to high volume of daily customers.
- Communicated with hosts, bussers and kitchen staff to prepare for and serve customers.
- Operated POS terminals to input orders, split bills and calculate totals.
- Arranged place settings with clean tablecloths, napkins and tableware to prepare for incoming guests.
- Satisfied customers by topping off drinks and offering condiments, napkins and other items.
- Prepared salads, appetizers and garnishes to assist kitchen staff.
- Developed rapport with guests and assisted in generating repeat business by providing exceptional customer service.
- Addressed complaints to kitchen staff and served replacement items.
- Trained new employees on restaurant procedures and plating techniques.
- Maintained polite and professional demeanor to patrons to encourage inquiries and order placements.
Payroll Specialist/Office Administrator
Ameri-pride
St. Petersburg, FL
01.2013 - 11.2015
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Provided secretarial and office management support while building cooperative working relationships.
- Inventoried and ordered supplies for office.
- Scheduled appointments, meetings and events for management staff.
- Responded effectively to sensitive inquiries or complaints.
- Maintained accurate department and customer records.
- Coordinated appointments, meetings and conferences.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Prepared and prioritized calendars and correspondence.
- Organized both physical and digital files and updated reports to coordinate project materials.
- Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
- Handled incoming calls and directed callers to appropriate department or employee.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
Education
GED -
Board of Education New York
Manhattan, NYSkills
- Invoice Processing
- Statement Preparation
- File Management
- Payroll Administration
- Account Reconciliation
- Strategic Planning
- Vendor Relationship Management
- Audit Support
- Month-End Documentation
- Data Analysis
- Customer Service
- Invoicing and Billing
- Administrative Support
- Invoice Verification
- AR and AP Expertise
- Payroll Operations
- Attention to Detail
- Internal Controls and Audits
- Quickbooks
- Fish Bowl System
- Microsoft Excel
- Payment Processing
- MS Office
- Staff Management
- Expense Reports
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Timeline
Accounts Payables
Sun-Pac Manfacturing
10.2016 - 08.2023
Accounts Receivable Specialist
Sun-Pac Manfacturing
10.2016 - 08.2023
Senior Payroll Specialist
Sun-Pac Manfacturing
10.2016 - 08.2023
Document Control Specialist
Sun-Pac Manfacturing
10.2016 - 08.2023
Restaurant Waitress
Applebee's Grill + Bar
01.2014 - 11.2015
Payroll Specialist/Office Administrator
Ameri-pride
01.2013 - 11.2015
GED -
Board of Education New York
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