Summary
Overview
Work History
Education
Skills
Timeline
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VANESSA CERVANTES

Waukegan,IL

Summary

Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.

Overview

9
9
years of professional experience

Work History

JR Documentation Analyst

Circuit Works Corporation
06.2024 - Current
  • Conducted thorough reviews of technical documents, ensuring accuracy and adherence to company standards.
  • Managed project timelines to ensure timely delivery of high-quality documentation materials.
  • Extracted and condensed information and devised effective ways to document material.
  • Updated training material, operation manuals, and technical guides to coincide with current standards.
  • Ensured seamless communication between internal teams by serving as the primary point of contact for all documentation-related inquiries.
  • Improved overall readability of documents through comprehensive editing and proofreading tasks.
  • Demonstrated strong attention to detail while reviewing complex documents, ensuring that all information was accurate and update.

Document Control Specialist

Pfanstiehl
01.2022 - 10.2022
  • Prepared and recorded changes to official documents and confirmed changes with legal and compliance management staff, including enterprise-wide records management staff
  • Developed, document, and maintained standards, best practices, and system usage procedures
  • Consulted with end users regarding problems in accessing electronic content
  • Prepared support documentation and training materials for end users of document management systems
  • Maintained version control for all documents, ensuring that only the most recent updates were in circulation at any given time.
  • Maintained document control system and updated work instructions, procedures and associated databases.
  • Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
  • Facilitated timely project completion by managing the distribution of essential documentation to project team members.

Production Clerk

VisualPak
06.2020 - 10.2021


  • Supported seamless office operations with full accountability for clerical tasks
  • Recorded production data, including volume produced, consumption of raw materials and quality control measures
  • Managed documentation for work orders, ensuring completeness and accuracy in record keeping.
  • Provided valuable input during new product development phases, helping minimize production delays or setbacks.
  • Coordinated with multiple departments for smooth production flow and faster product delivery.
  • Supported quality control efforts by adhering to standard operating procedures and reporting deviations promptly.

Front Office Administrator

PEER Chain
06.2017 - 04.2019
  • Monitored office supply needs with consistent inventory checks and requisition approvals
  • Coordinated with service providers to facilitate on-site maintenance and repair work
  • Screened incoming telephone calls, routing to appropriate personnel
  • Established professional and collaborative working relationships with company associates and external parties
  • Maintained files and filing, keeping sensitive information confidential
  • Used Microsoft Office Suite to create and revise documents and presentations

Marketing Administrative Assistant

Essendant (Randstad)
07.2015 - 04.2017
  • Coordinate and Manage Multiple Projects
  • Create and Maintain Accurate Working files for all Projects
  • Distribute Marketing Projects to Correct Department
  • Manage Reports for all Marketing Projects
  • File Scan Answered Emails
  • Interact with Vendors and Internal Departments
  • Monitored Projects for Production Flow to Insure Scheduled Completion

Education

GED -

College of Lake County
Waukegan, IL
05.2006

Skills

  • Collaboration Abilities
  • Software Knowledge
  • Content Development
  • Document Management
  • Attention to Detail
  • Multitasking Abilities
  • Reliability
  • Organizational Skills
  • Data Entry
  • Computer Skills
  • Office Administration
  • Administrative Support
  • Microsoft Word

Timeline

JR Documentation Analyst

Circuit Works Corporation
06.2024 - Current

Document Control Specialist

Pfanstiehl
01.2022 - 10.2022

Production Clerk

VisualPak
06.2020 - 10.2021

Front Office Administrator

PEER Chain
06.2017 - 04.2019

Marketing Administrative Assistant

Essendant (Randstad)
07.2015 - 04.2017

GED -

College of Lake County

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VANESSA CERVANTES