Summary
Overview
Work History
Education
Skills
Timeline
Generic

VANESSA G. MITCHELL

Mesquite,TX

Summary

Results-driven professional with extensive experience in program administration. Adept at managing multiple projects simultaneously and known for improving operational workflows. Strong focus on team collaboration and achieving results, with excellent problem-solving skills and adaptability.Proficient Executive Assistant and results-oriented individual with expertise in Administration, Communications, Human Resources/Training & Development, Management/Supervision and Board Support. A progressive career spanning over 20 years considered a true visionary in leadership abilities. Adept at coordinating travel, organizing large scale meetings, conferences, screening calls, etc. Strong decision making, problem solving, inter-personal and time management skills.


Overview

2025
2025
years of professional experience

Work History

Coordinator

  • Partnered with United Way of Dallas, Dallas Concilio and Urban League of Greater Dallas in implementation of United 4 Education, a grant funded program
  • Coordinated all reporting requirements stipulated by the grant
  • Exceeded grant participant recruitment by 500%
  • Directed training seminars on lobbying for changes in education laws in cooperation with the Bill Gates Foundation and State United Way Agency
  • Developed and implemented strategic communications plans that supported the accomplishment of program objectives
  • Coordinated all event planning
  • Maintained participant database
  • Adhered to strict meeting deadlines for mailings, design/printing of meeting materials
  • Provided orientation, training to enhance program development and instruction

TNT Ministries
01.2007 - Current
  • Company Overview: Contractual-Teaching, Training and Administration
  • Built partnerships with community churches to implement training and development programs for church leadership and congregants
  • Forged relationships with church leaders to promote the ministry, its vision, and its social impact within the community
  • Designed all operational, marketing and training materials, i.e
  • Goals, objectives, and detailed communications strategy including branding, outreach and messaging
  • Prepare presentations, outgoing correspondences using advance functions of various software programs such as Microsoft Word and Power Point
  • Coordinates events, conferences and seminars on behalf of TNT Ministries
  • Manages all social media accounts
  • Contractual-Teaching, Training and Administration

Human Resources Coordinator

Texans Can Academies
10.2021 - 01.2023
  • Coordinate the employee separation process, including separation notices are signed by employee and supervisor, drafting separation letters, updating ERP system, notifying payroll, benefits, PEIMS, and the information technology departments
  • Maintain personnel files and I-9s for separated employees in accordance with required federal, state and local laws
  • Keep campus administration and district staff updated on separation processes and procedures
  • Respond to request for services records
  • Prepare and send service records to requesting parties
  • Handle employment verifications, student loan forgiveness forms, garnishments and update deposit information
  • Respond to initial unemployment claims and assist HR manager in drafting responses to unemployment appeals
  • Conduct audits or HR files, teacher credentials, and ERP data
  • Be proactive in identifying employee opportunities in order to add value to the separation process, and be reactive to employee needs and challenges
  • Serve as backup for employee onboarding process

Executive Assistant to CEO/Superintendent/District Office Manager

Nova Academy
08.2018 - 09.2020
  • Relieve CEO of routine administrative detail and perform complex and responsible clerical work
  • Serve as professional, personal and confidential Assistant to the Superintendent/CEO
  • District Wide Office Management and Training
  • Prepares all necessary Board materials for meetings, distributes Board agenda and maintain official records of the Board, Board committees, etc
  • Attend all board meetings take and transcribe notes and prepare minutes for distribution
  • Prepare news releases, speeches, notices and other materials for distribution for the Board
  • Represent Superintendent at organizational and district meetings
  • Apply Microsoft Office programs i.e
  • Word, Excel, Outlook, PowerPoint, Access, Publisher

Technology Teacher/Reading and Writing

Nova Academy
01.2013 - 08.2017
  • 4 years successful experience teaching diverse group of students with an extensive pool of knowledge
  • Proven track record in handling difficult situations and making students utilize and realize their full potential
  • Coaches and teaches students in the fundamentals of computer software and hardware
  • Creates lesson plans that are appropriate for the age and ability, Posts grades and sends grade reports to parents
  • Evaluates student performances in class and on tests and provides feedback
  • Assigns special projects to students
  • Communicates students’ progress to parents, particularly regarding students who need tutoring or other extra assistance
  • Develops and updates curriculum for classroom
  • Selected technology-oriented learning tools for classrooms

Front Office Coordinator

Valencia Capital Management
04.2007 - 06.2010
  • Liaised with staff and executive management for the efficient delivery of information and the smooth operation of the office
  • Managed inventory control and budgetary expenditures related to company supplies
  • Developed and implemented comprehensive office filing system for legal and financial documents related to real estate ventures
  • Prepared and processed travel expense reports
  • Provided Executive and clerical support for the staff including: correspondence, mail distribution, calendars, reception, and hospitality
  • Greeted visitors entering the office determined the nature, purpose of the visit and directing them to the appropriate destination

Executive Administrative Assistant/Office Manager

Urban League of Greater Dallas
06.2000 - 04.2007
  • High profile role supporting executive management including President/CEO, COO, CFO, Development Director, and Executive Board
  • Position required discretion and independent judgment, coordination of corporate functions, meetings, minutes, travel logistics, special projects, and event planning
  • Liaised between the President/CEO and Board regarding the effective operation of board activities, duties, committees, and corporate and legal requirements for operation
  • Preparing Senior management and Executive Board for meetings by calling, planning, collecting and distributing agenda and materials
  • Coordinates and leads events, conferences and seminars on behalf of the Executive Board
  • Supervised 15 employees as well as the business office and work room areas
  • Review all outgoing/incoming correspondence
  • Developed comprehensive in-house training program for skill enhancement and development for the clerical staff
  • Managed the successful implementation of education pilot program for retired educators, business, political and church groups to train as lobbyists for educational needs during the Texas legislative sessions
  • Exceeded expected recruitment by 200%
  • Partnered with the Development Director in fund development, major gifts, and special events
  • Supervised preparation and distribution of large scale direct mail collateral relating to fund development
  • Supervised agency Human Resources recruiting and personnel maintenance i.e
  • Performance reviews, training, etc
  • Managed inventory control and budgetary expenditures
  • Assisted in management of project dependencies and critical pathways; determined frequency and content of status reports from project team and provided analysis and issue resolution recommendations
  • Participated in educational programs as a speaker/presenter for the agency
  • Created agency marketing materials for membership drives and presentations

Education

BA - Media Communication (Broadcast/Journalism)

University of Central Oklahoma
Edmond, Oklahoma

Skills

  • Skilled writer
  • Speaker
  • Facilitator
  • Effective communication
  • Meeting support
  • Travel support
  • Business correspondence
  • Documentation control
  • Presentation development
  • Report generation
  • Administrative coordination
  • Office management
  • Scheduling
  • Calendar management
  • Liaison
  • Meeting agenda preparation
  • Minutes compilation
  • Information research
  • Clerical tasks
  • Technical support
  • Training program coordination
  • Recruitment
  • Cross training
  • Training seminar direction
  • Customer service program implementation
  • Problem solving
  • Interpersonal skills
  • Customer rapport
  • Strategic communications planning
  • Project outreach material creation
  • Project coordination
  • Relationship building
  • Presenting ideas and plans
  • Event planning
  • Administrative leadership
  • Event coordination
  • Report writing
  • Writing requirements
  • Clear communication
  • Microsoft office
  • Staff training

Timeline

Human Resources Coordinator

Texans Can Academies
10.2021 - 01.2023

Executive Assistant to CEO/Superintendent/District Office Manager

Nova Academy
08.2018 - 09.2020

Technology Teacher/Reading and Writing

Nova Academy
01.2013 - 08.2017

Front Office Coordinator

Valencia Capital Management
04.2007 - 06.2010

TNT Ministries
01.2007 - Current

Executive Administrative Assistant/Office Manager

Urban League of Greater Dallas
06.2000 - 04.2007

Coordinator

BA - Media Communication (Broadcast/Journalism)

University of Central Oklahoma

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VANESSA G. MITCHELL