Vanessa Gonzalez
Rockville,MD
Summary
Organized Operations Coordinator with over 8years of experience performing executive, administrative, and accounting support. Dependable and detail-oriented to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts payable, invoicing, database management, and vendor negotiations.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Operations Coordinator
Systems Plus Inc.
Rockville, MD
03.2016 - Current
- Organized and managed multiple calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Provided administrative support in preparing invoices, purchase orders, and other documentation required for daily business activities.
- Monitored incoming emails and responded accordingly in a timely manner.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Reviewed and verified invoices for accuracy and completeness.
- Maintained accurate records of payments, credits, and other transactions.
- Performed data entry into accounting system to ensure accuracy of financial reporting.
- Ensured compliance with company policies and procedures relating to accounts payable processes.
- Set up new vendors in system as needed including obtaining tax forms and W9s.
- Handled bi-weekly payroll services for 300 consultants.
Front Desk Receptionist
Dc Law Group
Rockville, MD
03.2011 - 03.2015
- Answered incoming calls, redirected callers to the appropriate personnel or department and took messages as needed.
- Assisted with scheduling appointments for clients and visitors.
- Managed incoming and outgoing mail, courier services, faxes and other correspondence.
- Performed data entry into computer systems to maintain accurate records of customer information.
- Provided administrative support such as filing documents, photocopying and scanning materials.
- Assisted with preparing reports, presentations and other documents as requested by management staff.
- Processed payments from customers using a variety of payment methods including credit cards, checks and money orders.
- Reviewed legal documents for accuracy and completeness.
- Maintained contact with clients regarding case updates or changes in procedures.
- Submitted electronic filings and organized court materials, schedules and actions.
- Participated in client interviews, observed questioning process and documented information.
- Interviewed clients to obtain vital case information to support associates.
- Provided written translations of legal, medical, and technical documents.
- Proofread translated documents before submitting them to the client for review.
- Delivered real-time, accurate oral translations and interpretations for clients.
Education
Associate Degree in Nursing - Nursing
San Sebastian College
Philippines06-2009
Skills
- Planning And Coordination
- Accounting Support
- Confidential Correspondence
- Training And Coaching
Languages
Tagalog
Native/ Bilingual
Certification
- Certificate of Completion Business Email Etiquette
- Certificate of Completion Diversity and Inclusion
- Certificate of Completion Respect and Civility
- Certificate of Completion Sexual Harassment Training
References
References available upon request.
Timeline
Operations Coordinator
Systems Plus Inc.
03.2016 - Current
Front Desk Receptionist
Dc Law Group
03.2011 - 03.2015
Associate Degree in Nursing - Nursing
San Sebastian College
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