Vanessa Guerin
Albuquerque
Summary
Publications professional with strong foundation in overseeing editorial processes, content strategy, and publication timelines. Demonstrates focus on team collaboration, adapting to changing needs, and delivering impactful results. Possesses skills in content management, editorial oversight, and strategic planning, complemented by reliable and flexible approach to leadership. Highly valued for effective communication, organizational skills, and results-driven mindset.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Director of Publications
Center for Action and Contemplation
01.2004 - 01.2024
- Spearheaded two new publications, including a a biannual literary journal and a quarterly newsletter.
- Edited books by the founder's outside publishing houses.
- Enhanced publication quality by implementing thorough editing, proofreading processes, and fact checking.
- Tracked publication performance and informed content strategy decisions.
- Championed diversity initiatives by promoting inclusion both within the team and throughout published content.
- Collaborated with authors and contributors, establishing relationships and ensuring a diverse range of content submission within the context of each publication's theme.
- Together with the organization's attorney, navigated copyright issues to ensure compliance with intellectual property laws while protecting creative works.
- Created an archive system that allows efficient retrieval of past publications for reference or repurposing purposes.
- Negotiated with vendors for cost-effective printing and distribution services, reducing expenses without compromising quality.
- Worked with cross-functional teams to ensure timely delivery of high-quality publications.
- Established editorial guidelines to maintain consistency in tone, style, and message across all published materials with the use of The Chicago Manual of Style (CMOS).
- Oversaw team schedules and assignments to handle program and deadline demands through the use of ASANA, Inc.
- Monitored thematic trends to keep content relevant and up-to-date with the support of cross functional teams.
Volunteer Coordinator
Center for Action and Contemplation
01.2004 - 03.2020
- Recruited and trained new volunteers on volunteer program goals and objectives.
- Coordinated large-scale events involving multiple teams of volunteers.
- Managed successful fundraising campaigns.
- Provided ongoing support to volunteers throughout their tenure, addressing any concerns or issues promptly to ensure satisfaction and commitment to the organization''s goals.
- Organized recognition events to show appreciation for volunteer contributions, boosting morale and promoting a positive organizational culture.
- Maintained regular communication with volunteers through personal check-ins, keeping them engaged and informed about upcoming opportunities.
- Managed and tracked volunteer hours and progress to support accurate documentation.
- Developed comprehensive training materials to ensure volunteers were well-prepared for their roles.
- Served as a liaison between volunteers and staff, ensuring open lines of communication and promoting a transparent environment where concerns could be addressed promptly.
- Managed volunteer calendar and verified coverage of key roles during volunteer unavailability.
- Collaborated with other departments to identify specific needs for volunteers, optimizing resource allocation and improving program effectiveness.
- Developed and maintained volunteer database, facilitating effective communication and scheduling..
Conference and Special Events Coordinator
Center for Action and Contemplation
01.2004 - 07.2016
- Together with the organization founder and event team, designed custom events that maximized available space while maintaining a visually pleasing aesthetic.
- Implemented creative solutions for venue challenges, optimizing space usage and enhancing the overall guest experience.
- Coordinated and implemented organization-sponsored events with as many as 1,500 attendees.
- Facilitated clear communication between venue team, staff, volunteers, and keynote presenter and guest speakers throughout the entire event planning process.
- Managed budgets effectively, consistently meeting financial goals while delivering high-quality events.
- Conducted post-event evaluations for attendees, staff, and volunteers to identify areas of improvement and implement necessary changes.
- Streamlined event operations by developing efficient logistical processes for event setup and teardown.
- Maintained detailed records of past events to improve future planning strategies and streamline processes.
- Managed registration process efficiently, ensuring smooth check-in experiences for attendees.
- Developed comprehensive timelines, ensuring all tasks were completed on schedule for seamless event execution.
- Managed event logistics and operations together with venue event team.
- Empowered interdepartmental teams to oversee and take ownership of their event responsibilities.
- Trained and supervised event volunteers to complete tasks on time, and familiarized them with the venue layout.
- Coordinated schedules and timelines for events.
- Developed detailed event reports, documenting all aspects of each event.
- Coordinated travel and accommodations for event presenters.
- Negotiated contracts with event venues to obtain best rates and services.
- Coordinated comprehensive program and signage for ease of presenters, staff, and attendees to navigate the multi-day events.
Education
Bachelor of Arts - Fine Arts
University of New Mexico
Albuquerque New MexicoFine Arts
The Corcoran School of Art
Washington, DCSkills
- Deadline management
- Creative direction
- Editorial oversight
- Legal compliance
- Copy editing
- Proofreading
- Style guide adherence (CMOS)
- Copyright compliance
- Permissions management
- Event planning and coordination
- Volunteer coordination and training
- Excellent verbal and written communication
- Organizational skills
- Project management
Accomplishments
Developed two publications, including a literary journal and a development newsletter, in addition to updating and editing second editions of the Center for Action and Contemplation's world-renowned founder's books for three of their many publishing houses.
Certification
The Dominican Ecclesial Institute (D+E+I) Lumen Gentium (Light of the Nations) award recognizing my work in adult formation. with the Center for Action and Contemplation, April 28, 2013.
Languages
English
Native or Bilingual
Spanish
Professional Working
Timeline
Director of Publications
Center for Action and Contemplation
01.2004 - 01.2024
Volunteer Coordinator
Center for Action and Contemplation
01.2004 - 03.2020
Conference and Special Events Coordinator
Center for Action and Contemplation
01.2004 - 07.2016
Bachelor of Arts - Fine Arts
University of New Mexico
Fine Arts
The Corcoran School of Art
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