Summary
Overview
Work History
Education
Skills
Timeline
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Vanessa Javier

Queens,NY

Summary

Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Meticulous regard for detail and accuracy with strong follow-through and administrative skills.

Overview

13
13
years of professional experience

Work History

Administrative Assistant II

Icahn School of Medicine at Mount Sinai
04.2022 - Current
  • Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
  • Obtain patient records, new and establish patients from referring physicians and outside facilities
  • Schedule office visits, treatment visits and procedures for patients in all computer systems or as necessary, not limiting to Cerner, EPIC
  • Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments
  • Support executive staff through coordinating travel arrangements, and preparing crucial documents travel reimbursements and expense reports
  • Maintains physician's calendar, coordinates meetings; including booking space, coordinating schedules, and confirming attendees
  • Provides administrative support to the PI; assists with preparation of grants application including prepare the Financial Conflict of Interest Forms in Mount Sinai system and update the PIʼs biographical sketch
  • Performs other related duties as assigned.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Volunteered to help coworkers and staff members with special projects of varying degrees of complexity

Administrative Medical Coordinator

New York Presbyterian Hospital
09.2018 - 10.2021
  • Trains and mentors less experienced Patient Coordinator and administrative staff and discusses issues of concern with Supervisor
  • Process/update HIPAA related paperwork and other institutional forms as necessary
  • May schedule patient for follow-up appointment as needed
  • Provide patient with guidelines for requesting medical records, if necessary
  • Follow all HIPAA and any other governmental or state agency requirements regarding the appropriate handling of PHI documents
  • Performs other related duties.

Administrative Assistant I

Icahn School of Medicine at Mount Sinai (Temp Agency)
02.2018 - 09.2018
  • See current Administrative Assistant II description

Office Manager

Dr Rhee Jai Cardiology
04.2011 - 09.2018
  • Responsible for the overall operations and administration of the medical practice
  • Responsible for 5 direct reports
  • Maintained office inventory and equipment by checking stock; placed and ordered supplies as needed
  • Assisted in preparation for following cardiovascular exams: Holter Monitoring, Peripheral Arterial Disease testing, Stress Tests and Echocardiograms, vital sign monitoring during all testing.

Education

Bachelor's In Healthcare Administration -

Associate of Applied Science; Liberal Arts and Sciences -

01.2015

Skills

  • Excellent communication and interpersonal skills
  • Ability to manage time and priorities tasks
  • Advanced skills using Outlook
  • Critical thinking
  • Leadership

Timeline

Administrative Assistant II

Icahn School of Medicine at Mount Sinai
04.2022 - Current

Administrative Medical Coordinator

New York Presbyterian Hospital
09.2018 - 10.2021

Administrative Assistant I

Icahn School of Medicine at Mount Sinai (Temp Agency)
02.2018 - 09.2018

Office Manager

Dr Rhee Jai Cardiology
04.2011 - 09.2018

Bachelor's In Healthcare Administration -

Associate of Applied Science; Liberal Arts and Sciences -

Vanessa Javier