Vanessa Lopez
Villa Grove,IL
Summary
Highly-motivated with desire to take on new challenges. Has knowledge in business practices and account handling skills. Adept at working independently and effectively. Detail-oriented team player. Quickly masters new skills. Strong multi-tasker capable of handling multiple schedules.
Overview
8
8
years of professional experience
Work History
Business Administrative Associate
University Payables — University of Illinois
06.2023 - Current
- Manage and process high-volume purchase order payments, ensuring compliance with financial policies and university regulations.
- Review and verify invoices, resolve discrepancies, and collaborate with vendors and internal departments to ensure timely payments.
- Track and analyze financial transactions, supporting accurate budgeting and expense reporting.
- Assist in financial reconciliation efforts, ensuring alignment with accounting codes and regulatory standards.
- Support process improvement initiatives, identifying and implementing best practices for financial workflows.
Business Manager & Landscape Designer
Pride Outdoor Services, LLC
08.2019 - Current
- Scheduled and prioritized daily work assignments; monitored progress of daily activities to ensure jobs are completed as scheduled; monitor and resolve transactions requiring adjustments, replacements and rescheduling.
- Collaborated and built trust within organization and with customers, meeting or exceeding expectations.
- Analyzed client account statements and assessed status of overdue invoices; generated collections schedule.
- Used various software to accurately track of profit/loss, sales, pending estimates, overdue invoices, and multiple schedules; Proficiency with Microsoft Outlook.
- Worked independently, and in a team. Exercised good judgment and discretion in the performance of all work assignments.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Managed office inventory and placed new supply orders.
- Contacted suppliers to verify shipment details.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Visited sites and worked with customers to evaluate locations and propose initial concepts.
- Drew designs by hand and with Uvision by Unilock.
- Updated employee files with new details such as changes in address or salary levels.
- Designed and completed complex calculations accurately for installation crew.
- Located high-quality supplies and plants for customer installations.
Embroidery and Printmaking Assistant
Gavina Graphics
02.2017 - 08.2019
- Understood and followed oral and written directions.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Monitored machine operations to detect defective stitching, breaks in thread or machine malfunctions.
- Prepared machines for printing and operated one-and two-color printing presses, platemakers, hydraulic paper cutters and digital printers and copiers.
- Collaborated with technicians to diagnose equipment breakdowns and address quality issues.
- Checked customer orders, labeling and documentation prior to shipment to avoid delays.
- Checked items to be shipped against work orders to confirm correct quantities, destination and routing.
- Filed requisitions for out of stock items and supplies.
Education
Graphic Design
Eastern Illinois University
Charleston, IL07.2019
Skills
- Bilingual
- Managerial Experience
- Sales and Marketing
- Quality Assurance
- Problem Resolution
- Clerical support
- Organizational Skills
- Technical Skills
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
References
- Leah Hamilton | leahh@uillinois.edu
- Corey R. Berkemann | corey@pride-outdoor.com | 217-721-2423
- Susan Forsyth | seforsyt@uillinois.edu
Timeline
Business Administrative Associate
University Payables — University of Illinois
06.2023 - Current
Business Manager & Landscape Designer
Pride Outdoor Services, LLC
08.2019 - Current
Embroidery and Printmaking Assistant
Gavina Graphics
02.2017 - 08.2019
Graphic Design
Eastern Illinois University
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