Vanessa Magana

• Perform 3-way invoice matching, ensure proper approvals, and process through accounting software
• Scan and organize invoices digitally by vendor and client
• Manage expense reports in Zoho and assist with inquiries
• Facilitate check processing, ensuring compliance with Chase Positive Pay, coordinating effectively with finance team and vendors
• Handle credit card requests and reconcile transactions across multiple accounts
• Generate ad hoc reports for financial leadership

• Perform day to day accounts payable transactions including preparing ACH / wire file payments, ACH returns, processing recurring payments and printing checks
• Process invoices for payment by ensuring they are properly approved, coded, checked for accuracy, filed, and posted in accordance with company policy
• Monitor procurement log and process requests
• Verify discrepancies and respond to inquiries in a timely manner
• Receive and manage incoming calls related to accounts payable inquiries, ensuring professional and efficient communication to enhance customer satisfaction
• Conduct W-9 verifications

• Complete payment & control expenses by receiving, processing & verifying invoices
• Charge expenses to accounts and cost centers by analyzing invoices and expense reports
• Issue payment to employees by receiving and verifying expense reports and requests for advances
• Prepare checks weekly for vendors, and monthly for agent commissions
• Prepare vendor and agent payments by direct deposit
• Verify petty cash documentation
• Monitor discount opportunities
• Handle incoming calls and emails

• Handled incoming calls and emails, ensuring efficient communication and directing inquiries to appropriate departments
• Answered, screened, and directed telephone calls on a multi-line system
• Met and greeted visitors, providing a welcoming and professional first impression
• Updated mail and phone directories
• Maintained excel spreadsheets and reviewed and distributed department correspondence
• Sent outgoing mail and maintained executive calendars and meeting agendas
• Made travel arrangements and prepared material for executive presentations