VANESSA MATHER
Birmingham,Michigan
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving academic professionals. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
13
13
years of professional experience
Work History
Executive Assistant to the Principal Investigator
University Of California San Diego
2009.09 - 2020.12
- Arranged travel and processed expenses and reimbursements for principal investigator and visitors.
- Screened calls and emails and initiated actions to respond or direct messages to principal investigator.
- Supported business and hospitality needs of faculty and invited guests during meetings and company events.
- Facilitated training and onboarding for incoming lab staff.
- Managed calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Volunteered to help with special projects of varying degrees of complexity.
- Managed mail and both incoming and outgoing correspondence, mail, email and packages.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for principal investigator and colleagues.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Answered high volume of phone calls and email inquiries.
- Organized and coordinated conferences and monthly meetings, including spearheading annual QBio conference in Hawaii, which attracts thousands of participants globally.
Public Information Officer
Pinal County Sheriff's Office
2007.07 - 2009.09
- Pitched stories to media organizations to promote company interests.
- Managed routine and crisis communications with media and members of public.
- Managed websites and social media accounts applying communication strategies and branding to maintain consistent voice and presence.
- Wrote press releases, talking points and and responses to requests for information.
- Set up interviews with staff members to field media requests.
- Communicated with media weekly to build relationships and optimize press coverage.
- Produced and distributed internal and external communications.
- Reported on press coverage recaps to determine areas for improvement.
Education
MBA - Marketing
Indiana University Bloomington
Bloomington, IN05.2024
Master of Arts - Journalism And Mass Communication
Arizona State University
Tempe, AZBachelor of Arts - Journalism
New York University
New York, NYSkills
- Executive Support
- Time management expertise
- Document Preparation
- Calendar Management
- Travel Arrangements
- Office Administration
- Exceptional organization
- Meeting facilitation
- Presentation Development
- Administrative Support
- Travel administration
- Meeting planning
- Scheduling
- Proofreading
Timeline
Executive Assistant to the Principal Investigator
University Of California San Diego
2009.09 - 2020.12
Public Information Officer
Pinal County Sheriff's Office
2007.07 - 2009.09
MBA - Marketing
Indiana University Bloomington
Master of Arts - Journalism And Mass Communication
Arizona State University
Bachelor of Arts - Journalism
New York University
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