Vanessa Pedraza
San Pedro,CA
Summary
At Harder Mechanical Contractors, I leveraged my data entry proficiency and exceptional organizational skills to streamline payroll processes for over 700 employees, significantly reducing discrepancies and ensuring legal compliance. My proactive approach to timekeeping and employee training enhanced team efficiency and confidentiality, establishing a trustworthy and adaptable work environment. Resourceful Timekeeper with 2 years of experience maintaining and managing timekeeping records. Skillful in in computing wages and deductions and entering data into company databases to issue employee paychecks on time. Proficient in Prime paired with excellent time management and multitasking abilities.
Overview
2
2
years of professional experience
Work History
Timekeeper
Harder Mechanical Contractors
2022.09 - 2024.09
- Verified timekeeping records and handled any discrepancies with employees.
- Checked accrued hours against listed hours for leave time.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Maintained detailed records of employee attendance, including sick days, vacation time, and overtime hours.
- Researched and resolved time discrepancies.
- Facilitated smooth transitions during staffing changes by promptly updating schedules and communicating adjustments to relevant parties.
- Ensured compliance with labor laws and company policies by monitoring hours worked and flagging potential violations for resolution.
- Reduced payroll errors by meticulously reviewing timesheets and resolving discrepancies before final submission.
- Processed payrolls on regular basis for more than 700 employees nationally.
- Provided essential support during audits by maintaining thorough documentation of timekeeping procedures and records.
- Upheld the highest standards of confidentiality when handling sensitive employee information, earning a reputation for trustworthiness and professionalism.
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Maintained accuracy in transferring correct data from payroll spreadsheets into timekeeping system.
- Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
- Optimized team efficiency by proactively identifying bottlenecks in the timekeeping process and implementing targeted improvements.
- Supported human resources initiatives by collaborating closely with HR personnel on various tasks related to workforce management.
- Managed payroll data entry and processing for 700 employees to comply with predetermined company guidelines.
- Collaborated with managers to establish work schedules, ensuring optimal coverage for all shifts.
- Maintained payroll information by calculating, collecting, and entering data.
- Issued paychecks on designated pay dates to avoid employee dissatisfaction.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Processed W-2s, 1099s and other year-end reports to remain in compliance with state and federal laws.
- Reconciled bank and payroll records routinely to verify accuracy.
- Assisted with recruitment and onboarding of new employees.
- Processed manual checks for employees in accordance with company policies.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Coordinated resolution of payroll discrepancies.
- Completed payroll accurately and timely to meet employee expectations.
- Audited timesheets and payroll records for accuracy.
- Processed timecards and payroll data for team of employees.
- Maintained confidentiality of employee records and payroll information.
- Tracked employee vacation, sick and personal time.
- Processed new hire paperwork and documents.
Onboarding Coordinator
Harder Mechanical Contractors
2022.09 - 2024.09
- Conducted regular meetings with department heads to discuss progress of newly onboarded employees and identify areas for improvement.
- Ensured a positive onboarding experience by addressing any concerns or issues promptly and effectively.
- Collaborated with HR managers to gather feedback and continuously improve the onboarding process.
- Maintained accurate records of all onboarding activities, ensuring compliance with company policies and legal requirements.
- Managed scheduling of new hire training sessions, maximizing efficiency across multiple departments.
- Trained new hires in technology required to access company systems and complete job tasks.
- Created smooth onboarding processes to help new hires adjust to company policies, procedures and processes.
- Worked closely with new hires, answering questions and addressing various concerns during onboarding process.
- Completed required criminal, credit, or drug tests for new hires.
- Maintained regular schedule of onboarding classes, one-on-one meetings, and transitional hand-offs to supervisors.
- Helped new hires complete and submit required paperwork, set up benefits accounts, and initiate direct deposits.
- Developed and updated onboarding materials, keeping pace with changes to market place and company.
- Collaborated with different staff and management to facilitate department-specific onboarding.
Education
High School Diploma -
Hawthorne High School
Hawthorne, CA06.2009
Skills
Data entry proficiency
Time Tracking Tools
Calendar Management
Deadline-oriented
Task Prioritization
Team building
Microsoft Office
E-Mail and Telephone Communication
Decision-Making
Adaptability and Flexibility
Effective Communication
Active Listening
Organizational Skills
Excellent Communication
Multitasking Abilities
Reliability
Time Management
Legal Compliance
Employment Verification
Paperwork Processing
Dependable and Adaptable
Employee Training
Vacation and Leave Tracking
Timekeeping
Data Entry
Recording data
Payroll Auditing
Team Player
Information Protection
Scheduling experience
Employee file management
Languages
Spanish
Full Professional
Timeline
Timekeeper
Harder Mechanical Contractors
2022.09 - 2024.09
Onboarding Coordinator
Harder Mechanical Contractors
2022.09 - 2024.09
High School Diploma -
Hawthorne High School
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