Summary
Overview
Work History
Education
Skills
Timeline
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Vanessa Ramirez

Garden Grove,CA

Summary

Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for attention to detail and adaptability, with great capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to company growth.

Overview

7
7
years of professional experience

Work History

Purchasing Expeditor

Ernest
03.2025 - Current
  • Ensure timely delivery of materials by expediting orders and tracking shipments.
  • Coordinate with suppliers to resolve issues.
  • Communicate with team our manufactures lead times and due dates promised.
  • Manage purchase orders, ensuring accuracy. Review about 100 purchase order acknowledgments a day.
  • Coordinate closely with supplier's production teams to ensure materials are available, avoiding delays or disruptions in manufacturing schedules and delivery.
  • Coordinate Will Calls.
  • Reduce lead times for critical items.
  • Resolve disputes with suppliers regarding payment terms, delivery schedules, or product quality issues in a timely manner.
  • Maintain accurate records of purchase orders, invoices, and vendor communications for audit purposes.
  • Prepared and maintain comprehensive reports to highlight due dates and delays for management review.

Service Biller/ Coordinator

Motive Energy
04.2023 - 02.2025
  • Primary point of contact for field technicians, sales representatives, and service team for scheduling, creating work orders, collecting paperwork, warranty submissions, billing, etc.
  • Served as a remote biller for our other locations out of state and out of county. In total about 12 technicians, 5 managers, 4 sales reps.
  • Collect and manage documentation to bill customer for service provided. Processed about 200 invoices or more per month.
  • Prepare itemized quotes, sales orders, and purchase orders. Created about 100 quotes a month, about 100-200 sales orders, and a few handful of purchase orders.
  • Work closely with the accounting team and collections team to make sure payment info is correct or help collect payment if denied.
  • Used ERP SAP 500
  • Manage high volume emails, about 100 emails or more a day.
  • Collect purchase order numbers for payment, process any necessary credits & rebills.
  • Ensure coding is correct so each department gets their revenue.
  • Worked closely with Parts department to make sure inventory reflects correctly.

Purchasing and Supply Inventory Specialist

AmeriPharma
10.2019 - 12.2022
  • Purchased medical supplies for our patients who required intravenous therapy. Purchased from about 15 different medical suppliers, over 30 different items.
  • Purchased office supplies, bathroom supplies, and shipping materials from Staples, Office Depot, Uline, Amazon, and more.
  • Purchased any special request per department like medical grade freezer or office chairs, etc.
  • Researched suppliers consistently to compare competitive pricing.
  • Negotiated with suppliers, vendors, and other representatives.
  • Established supplier relationships.
  • Tracked all orders.
  • Verified price revisions on purchase orders.
  • Maintained complete documentation and records of all purchasing activities.
  • Worked with supervisors and team members to understand supply demand and pricing.
  • Reviewed inventory to eliminate unnecessary expenses and provide optimal stock levels.
  • Addressed internal supply problems head-on and developed solutions to prevent issues you like shortages.
  • Created ways to track inventory and consistently counted inventory physically to prevent any discrepancies.

Administrative Assistant

Dream Vanities
09.2018 - 09.2019
  • Executed record filing system to improve document organization and management.
  • Sorted and distributed office mail and recorded incoming shipments for records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Performed research to collect and record industry data.
  • Coordinated travel arrangements by booking hotel and ground transportation.

Education

Bachelor of Science - Supply Chain Management

Arizona State University
Tempe, AZ
05-2030

Cosmetologist License -

Fullerton College
Fullerton, CA
2017

High School Diploma -

Western High School
Anaheim, CA
2015

Skills

  • Purchasing
  • Order tracking
  • Organizational skills
  • Effective Communication
  • Time Management
  • Vendor relationship management
  • Problem-solving
  • Attention to detail

Timeline

Purchasing Expeditor

Ernest
03.2025 - Current

Service Biller/ Coordinator

Motive Energy
04.2023 - 02.2025

Purchasing and Supply Inventory Specialist

AmeriPharma
10.2019 - 12.2022

Administrative Assistant

Dream Vanities
09.2018 - 09.2019

Bachelor of Science - Supply Chain Management

Arizona State University

Cosmetologist License -

Fullerton College

High School Diploma -

Western High School

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