Vanessa Rodriguez
Relocating- Orlando ,FL
Summary
Experienced individual with 13+ years in Healthcare
Administrative setting, demonstrating effective management and creative problem-solving skills. Recognized for building strong relationships and navigating complex internal environments collaboratively. Results-driven and detail-oriented professional with a robust background in administrative roles, showcasing expertise in streamlining processes and providing crucial support to departmental operations. Proven ability to manage diverse
responsibilities, maintain confidentiality, ensure payroll accuracy, and excel in organizational tasks. Effective communicator with a keen ability for problem-solving.
Overview
15
15
years of professional experience
Work History
Site-Administrator, Hospitalist Medicine & ICU
Jersey City Medical Center
11.2023 - Current
- Oversee daily operations of the hospitalist program, including staffing, scheduling and workflow management.
- Generate daily metric reports and submit to medical director and regional Manager.
- Implemented process improvements that resulted in increased accuracy of record-keeping and documentation management.
- Provide administrative support to Director of Intensive Care and Medical Director.
- Maintain and distribute daily patient census log and Length of stay report for hospitalist roster and primary care providers.
- Round and visit patients pre-discharge and follow up with a post discharge 48hr call.
- Work with Coding and Billings team in reconciling daily missing bill area, send backs, Query, Missing charges reports for ICU, Hospitalist medicine and Emergency Department.
- Prepare spreadsheets, PowerPoint presentations and reports; required to report outcomes of each team to the senior management team and the hospital c-suite
- Liaison between Medical Directors, staff providers, corporate office personnel, Hospital personnel and vendors.
- Provide onboarding support to Medical Staff Office for all new professional staff including CVO applications.
- Oversee medical scribes to ensure timely chart completion and documentation, including new admission patient rounds.
- Oversee the procurement of essential supplies, negotiating favorable terms with vendors while maintaining quality standards.
Administrative Assistant
Jersey City Medical Center
05.2022 - 10.2023
- Assisted Chief Medical Officer, Chief of Human Resources and Vice President of Operations in their administrative duties, encompassing calendar management, meeting coordination, staff meetings, and facilitating interactions with physicians
- Enhanced productivity of these leaders by organizing and prioritizing their schedules, while managing all calendar meeting materials and preparing presentations and newsletter
- Support Chief Medical Officer by participating in staff meetings, external meetings, and various engagements aimed at enhancing visibility within Medical Center
- Transcribed minutes for all meeting hosted by CMO and subsequently discuss with staff as needed
- Assisted Chief Human Resources Officer with dual role as Chief Human Resource Officer for Jersey City and RWJBarnabas Health Medical Group
- Scheduled all union negotiations, arbitrations and grievances while engaging directly with union representative, legal counsel and employees
- Updated all policies per protocols for system related to employee, staffing and general labor relations
- Aided Vice President of Operations in fulfilling responsibilities which encompass providing support to both Behavioral Health Team and Operations/Facilities team
- Processed payroll for team, provide cross-coverage for President and entire Administrative Leadership Team.
Sr. Executive Assistant to Chairman Pediatrics Department
Lenox Hill Hospital
12.2018 - 05.2022
- Provided direct assistance to Chairman of Pediatrics by managing administrative tasks, coordinating calendar meetings, and overseeing personnel matters
- Worked closely with Hospitalist team, Neonatology team and Continuing Education Team
- Coordinator for Newborn Screen Program via New York State Department of Health
- Responsible for preparing On call Schedules for both teams
- Rounded with Chair to ensure comprehensive documentation of infant information
- Collaborated with Medical Staff for new physicians onboarding process providing support with all system applications, lab coats, badges, business cards and license
- Oversaw personnel files to ensure that all physicians were in compliance with mandatory assessments per Northwell Health and NYS (NYS License, PALS, BALS, DEA, NRP, Boards)
- Reconciled and processed all expenses for over 27 staff members
Escrow Closer
Florida Title LLC
07.2014 - 07.2018
- Worked with seller and buyers agent in reviewing contracts.
- Ordered all municipal searches including payoff, liens and UCC's
- Reviewed and examine title search for any discrepancies and to ensure a clear title to the new buyers
- Acted as liaison between lender, agents and clients to ensure all conditions for closing were met.
- Prepared all loan documents, signed as notary, and disbursed all funds including sellers payoff, agents commissions, and sellers proceeds
- Funded and closed approximately 10 contracts per month
Executive Assistant to C-Suite
Lenox Hill Hospital
08.2010 - 08.2014
- Supported Chief Nursing Officer, Executive Director and Marketing Director
- Managed 3 executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
Education
Bachelor of Arts - Organizational Management
University of Arizona, Global Campus
Phoenix, AZ06.2025
Skills
CORE COMPTENCIES
- 13 Years in Healthcare/Administrative setting
- Medical Office Practice Operations
- Revenue/Metrics/Billing budgeting
PERSONAL STRENGHTS
- Leadership & Team Management
- Knowledge of Healthcare Environment
SOFTWARE & BUSINESS APPLICATIONS
- EPIC
- Qgenda
- AMION
- New Innovations
- KQMI
- KRONOS
- Peoplesoft
Timeline
Site-Administrator, Hospitalist Medicine & ICU
Jersey City Medical Center
11.2023 - Current
Administrative Assistant
Jersey City Medical Center
05.2022 - 10.2023
Sr. Executive Assistant to Chairman Pediatrics Department
Lenox Hill Hospital
12.2018 - 05.2022
Escrow Closer
Florida Title LLC
07.2014 - 07.2018
Executive Assistant to C-Suite
Lenox Hill Hospital
08.2010 - 08.2014
Bachelor of Arts - Organizational Management
University of Arizona, Global Campus
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