Vanessa Ruaro
Queens Village,New York
Summary
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
27
27
years of professional experience
Work History
Finance Transitions Services Senior Analysts
Accenture U.S.
11.2021 - 05.2022
- Maintain duties as account payables manager while providing support and backup through companies merger.
- Update financial records and electronic files for migration into Accenture’s financial database.
Accounts Payables Manager
CS Technology Inc.
01.2005 - 05.2022
- Provide primary responsibility for all phases of accounts payable processing including vendor file maintenance, invoice and payment requisition processing, check issuance and remittance, 1099 record maintenance, and accounts payable records management through a Great Plains Accounting program
- Assist all employees and subcontractors with expense report submission and policies and procedures for reimbursement
- Review expense reports for all employees and ensuring proper documentation is provided for reimbursement
- Maintaining project files, sub-consultant /contractors agreements, insurance certificates and W-9 forms
- Provide effective communication regarding accounts payable issues with vendors
- Assist with compiling info/documentation for tax auditors
- Assist CFO, Controller and staff accountant with any administrative requests
- Ensure that company finances are accurate and up to date, that vendors and suppliers are paid within established time limits
- Perform the day to day processing of accounts payable transactions for CS Technology, Inc., its foreign branches and subsidiary operations
- Receive vendor invoices for goods and services and verify that transactions comply with financial policies and procedures
- Review employee and subcontractors expenses and supporting documents in order to approve, export and process check reimbursement
- Prepare Quarterly NYC Commercial Rent Tax return
- Prepare and distribute year end 1099 tax forms
- Prepare batches of vendor invoices with proper account codes for data entry into Great Plains
- Process and file backup reports after data entry
- Oversee weekly processing of invoices for check reimbursement
- Manage and maintain a filing system for all financial documents and ensure their confidentiality and security
- Assist with month end and year end close procedures
- Prepare necessary documents for yearly tax auditors’ requests
- Provide reconciliation and analysis reports of accounts when requested
- Train Accounting New Hires to use Great Plains, Changepoint and the finance department’s policies and procedures.
Customer Service / Office Assistant
Lachman Imports, Inc. / Guinot Institut Paris
02.2002 - 10.2004
- Maintained relationships with clients which included taking phone orders, processing orders and invoicing through a Great Plains Accounting program, assisted them with inquiries about products and responded to all clients’ needs
- Handled general administrative duties for president, as well as working together to build better client relationships and sales
- Continually updated customer database and files to facilitate tracking
- Involved in handling new product launches and promotional mailings
- Maintained training manuals and other educational materials needed by sales account executives, in addition for seminars and trade shows
- Worked closely with warehouse and assisted with inventory procedures
- Responsible for ordering office supplies, ensuring office equipment is properly functioning and maintained
- Assisted in training new employees in office policies and procedures.
Receptionist / Productions Assistant
Guild Diamond Products, Inc.
08.2000 - 04.2001
- Assisted customers regarding inquiries and request on merchandise and invoices
- Processed bills utilizing the Jewel Byte Pricing system
- Obtained the necessary materials needed to fabricate a finished product
- Inspected and packaged final products to ship out to customers
- Prepared sample sales line for company sales representatives
- Answered phones, typing, faxing, filing and ordering office and shipping supplies.
Teller Supervisor
Dime Savings Bank of New York
03.1995 - 08.2000
- Performed day–to-day operations and supervised tellers and customer service representatives
- Maintained, calculated and audited daily proof sheets and general ledgers
- Processed various banking transactions: withdrawals, deposits and transfers via Bisys Database
- Promoted and marketed bank services and product/investment options
- Ensured the efficient and prompt servicing of all customers with speed and accuracy.
Education
Bachelor of Arts - Psychology
York College, City University of New York
06.1998
Skills
- Microsoft Word
- Excel
- Outlook
- Great Plains Accounting
- Changepoint
- The Internet
- Microsoft 365 Dynamics Finance and Operations
References
Available upon request
Timeline
Finance Transitions Services Senior Analysts
Accenture U.S.
11.2021 - 05.2022
Accounts Payables Manager
CS Technology Inc.
01.2005 - 05.2022
Customer Service / Office Assistant
Lachman Imports, Inc. / Guinot Institut Paris
02.2002 - 10.2004
Receptionist / Productions Assistant
Guild Diamond Products, Inc.
08.2000 - 04.2001
Teller Supervisor
Dime Savings Bank of New York
03.1995 - 08.2000
Bachelor of Arts - Psychology
York College, City University of New York
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