Vanessa Rubio
Dublin,Ca
Summary
Seeking a rewarding and challenging position where my experience and skills are effectively utilized, and where I have the ability to manage my growth within a professional environment.
Overview
22
22
years of professional experience
Work History
Workplace Experience Coordinator
CBRE, Waymo
San Francisco, CA
12.2023 - Current
- Managed the front desk, providing a welcoming and efficient first point of contact for employees and visitors
- Assisted with maintenance activities, ensuring a safe and well-maintained working environment
- Acted as a point of contact for facility-related requests and resolving tickets in a timely manner
- Fostered effective communication between departments, enhancing overall employee experience
- Utilized Google sites to maintain intranet pages for multiple locations
- Conducted inventory control for office and amenities supplies
- A/V support, meeting and event management, supply and expense management, and events coordination equipment care
Operations Manager
HITT FACTORY
Pleasanton, CA
02.2009 - Current
- A/P, A/R, Payroll, collections, and Inventory
- Review financial data for accuracy, identifying problems and support day-to-day operations
- Successfully implementing document control and organization
- Bank reconciliation for 2 bank accounts
- Handled all incoming calls for 3 locations
Event Planner/Coordinator
Fremont Bank
Hayward, CA
10.2004 - 11.2006
- Work with food & Beverage vendors, and schedule entertainment for (Fundraisers, Annual Halloween party, and team events)
- Address customer inquiries in a timely and accurate fashion including resolving escalations/complaints
- Collect payment for memberships and merchandise
- Entered member information into system
- Setup software and provide training
- Marketing (Fliers, Social media, Prospect emails, community events)
- Hiring and Staffing
- Lead team of 11 employees
- Dealing with performance problems and terminations
- Conducting timely performance evaluations
- Doc Review, Insurance and Title Specialist, Supported the Doc Review and the Insurance teams
- Reviewed and compare reports of the loans reviewed the prior day
- Docs Received, Docs Reviewed, Shipping Log and Pre-Funding
- Reviewed the Overdue Docs report and located the missing documents
- Reviewed the Outstanding Evidence of Insurance report and follow up with Insurance to resolve and insurance issues
- Compared the LIVE notes to the Shipping Log and ship to Investor Shipping
- Reviewed copies of the previous day's checks
- Reviewed the Patriot Act Certification of Verification of Id form
- Followed up with the Title companies with any non-invoiced / unrecorded loans
- Forwarded files to funding
- Track to Pending Funding, Made notes in Funding field – Forwarded to funding “date”
- Power User with IS Dept for the Doc Review, Insurance and Title Dept
- Supported the Funding team when needed
- Ordered Insurance from QC followed up report for loans that are pending signing in Documents Drawn and Scheduled
- Followed up with insurance companies to obtain insurance declaration pages
- Moved files to Title
- Supported the Funding team when needed.
Accounting Analyst A/R
A/P Accutech Drilling & Fabrication
Santa Clara, CA
12.2001 - 08.2003
- AR month end close, reconciliation to cash receipts and AR reports
- Prepared aging reports, application of customer payments on accounts
- Handling cash flow monitoring and maintenance, cash receipts posted to g/l and prepare daily deposits on Excel
- DSO reporting and write off recoveries
- AP invoice review and matching, performing data entry, processing check runs
- General ledger coding and basic alpha and numeric filing.
Skills
- Applications: Software Programs MS Office - Excel, Word, Access & Outlook, Google Docs, Gmail, Zoom and Skype
- Premier Imaging, Adobe, Fiserv, Callpilot, Rightfax, FlieMaker Pro
- Certification State of California Notary Public
- Quickbooks Online, ADP, Paychex
Timeline
Workplace Experience Coordinator
CBRE, Waymo
12.2023 - Current
Operations Manager
HITT FACTORY
02.2009 - Current
Event Planner/Coordinator
Fremont Bank
10.2004 - 11.2006
Accounting Analyst A/R
A/P Accutech Drilling & Fabrication
12.2001 - 08.2003
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