VANESSA Smith
Daly City,CA
Summary
Highly communicative Payroll Specialist promoting more than 4 years of expertise in auditing payroll data and processing garnishments. An action-oriented professional with skills in Gusto and Paychex software. Offering talents in cultivating lasting relationships, resolving issues quickly and identifying mistakes on time sheets. Self starter that works well under pressure, Works well independently or within a team environment. Currently seeking remote position.
Overview
29
29
years of professional experience
Work History
HR Payroll Specialist
California Wellness
03.2020 - Current
- Developed comprehensive training materials for new hires, enabling them to quickly become proficient in company-specific payroll procedures.
- Mitigated risk of financial penalties by consistently meeting all deadlines for tax filings and other required documentation submissions related to payroll activities.
- Optimized workflow efficiency within the department through strategic scheduling adjustments during peak processing periods.
- Administered employee benefit programs, such as retirement plans and health insurance coverage elections, by working in tandem with the benefits administration team to ensure accurate deductions on paychecks.
- Continually sought opportunities for professional development by attending industry conferences, webinars, training courses, and networking events to stay abreast of emerging trends and best practices in the field of HR/payroll management.
- Spearheaded the successful transition to a new HRIS system, ensuring seamless integration with existing payroll processes.
- Reduced manual intervention requirements in repetitive tasks through automation of key processes using advanced software tools designed specifically for HR/payroll operations management.
- Negotiated favorable contract terms with third-party vendors supplying essential services such as direct deposit systems or time-tracking software solutions that support the payroll function''s effectiveness.
- Managed payroll data entry and processing for 32 employees to comply with predetermined company guidelines.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Maintained strict confidentiality of all payroll information and records.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
Accounts Payable Clerk
A2Z Business Systems
02.1995 - 10.2019
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Improved vendor relationships through diligent communication and prompt issue resolution.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Maintained high level of data integrity by consistently updating vendor information in the system accurately.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
- Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
- Prepared comprehensive monthly reports detailing outstanding payables, providing valuable insights for decision-making processes.
- Assisted manager in conducting internal audits to analyze findings.
- Assisted manager in formulating year-end financial reports to determine financial performance of companies.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Entered figures using 10-key calculator to compute data quickly.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
Education
Bachelor of Arts - Business Administration And Management
Skills
- Employee Relations
- Payroll Processing
- Benefits Administration
- Labor laws knowledge
- Time and Attendance Systems
- Garnishments Handling
- Time sheet review
- New hire processing
- Payroll Auditing
- Skilled in Gusto and Paychex
Timeline
HR Payroll Specialist - California Wellness
03.2020 - Current
Accounts Payable Clerk - A2Z Business Systems
02.1995 - 10.2019
PLNU - Bachelor of Arts, Business Administration And Management
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