VANESSA WASHINGTON
Summerville,SC
Overview
25
25
years of professional experience
Work History
Staff Accountant
Arkwin Industries
Westbury, NY
07.2023 - 01.2025
- Managed the AP function, including processing accounts payable invoices in Visual
- Collaborated with purchasing and other dept to resolve discrepancies and vendor issues
- Review uninvoiced receipts for old receipts on a monthly basis or as needed
- Download weekly freight bills and company retail cards statements to AP inbox
- Maintain daily invoices in Square 9
- Process payments weekly on utilities sites
- Prepare and process approved wire forms to pay special suppliers and/or international vendors into PNC
- Updated Utilities spreadsheets monthly
- File NYS utilities sales and use tax returns quarterly
- Prepare and print weekly check runs
- Manage and maintain Certify expense reporting/reimbursement process
- Prepare journal entries and balance sheet recs for credit cards, vacation accrual and purchase receipts
- Record financial transactions by journal entries into the system
Accounts Payable Administrator
AMETEK HUGHES-TREITLER
Garden City, NY
01.2010 - 07.2023
- Match, verify, code and process inventory and expense invoices for 2 divisions in Oracle
- Reconcile and resolve disputes and variances with suppliers
- Develop relationships with suppliers
- Collaborate with purchasing and receiving to reconcile and resolve unvouched receiving items
- Maintained accounts payable files
- Code and approve freight & duty invoices on the third-party system
- Manage weekly preliminary and final checks run in an organized and timely manner
- Verify and approve employee Purchasing and Travel expenses in Concur
- Prepare and maintain Excel spreadsheets
- Prepare monthly AP manual accrual for credit cards and unvouched invoices
- Work with recent technology such as UiPath for more streamline automation
- Set up a new vendor in Oracle and provide vendors with tax exempt forms as needed
- Process and prepare manual checks for quarterly School & Property Sales Tax
- Prepare 1099 Forms
- Update standard cost and cost rollup weekly
Accounts Payable Administrator
World Alliance Financial
Melville, NY
09.2008 - 01.2010
- Processing invoices daily into Peachtree
- Reconciling vendor accounts weekly
- Established new vendor accounts and maintained files
- Process and ran aging for weekly check runs and monthly rent payments
- Process and reconciled Corporate American Express account monthly
- Process employees' expense report twice a month for reimbursements
- Post wire transfers for payments weekly
- Assisted the Controller periodically with special projects
Account Payable, Lead
THE ERGONOMIC GROUP
Westbury, NY
09.2003 - 07.2008
- Input utility bills and invoices into accounting (ABACUS) system
- Reconciled purchase orders to invoices and ensured correct g/l coding
- Verified accuracy
- Maintained files, including establishing new vendors and maintaining vendor numbers
- Process employee monthly expense reimbursements
- Process and run check twice a month for garnishments
- Process monthly rent payments
- Ran aging for weekly checks
- Process and post-tax payments and wire transfers weekly
- Researched discrepancies with vendors requested refund on credit accounts
- Post-manual checks monthly
- Post and printed all supporting documents for monthly closings
Accounts Payable Clerk
SIGNAL TRANSFORMER
Inwood, NY
01.2000 - 08.2002
- Primary duties and responsibilities were to process various accounting records
- Verified accuracy
- Input accounts payable data in accounting system: research/match-supporting documents
- Maintained accounts payable file including establishing new vendors, maintained uniform vendor numbers
- Generated checks weekly and ran check register monthly
- Ran checks for expenses, petty cash, and garnishments twice a week for various departments
- Assisted the Controller periodically with special projects
- Assisted Account Receivable with bank deposits and posting when needed
Timeline
Staff Accountant
Arkwin Industries
07.2023 - 01.2025
Accounts Payable Administrator
AMETEK HUGHES-TREITLER
01.2010 - 07.2023
Accounts Payable Administrator
World Alliance Financial
09.2008 - 01.2010
Account Payable, Lead
THE ERGONOMIC GROUP
09.2003 - 07.2008
Accounts Payable Clerk
SIGNAL TRANSFORMER
01.2000 - 08.2002