Vanessa Zacherle
Omak
Summary
Orderly and committed administrative assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks. An organized and motivated individual, eager to utilize time management and organizational skills across diverse settings. Seeking entry-level opportunities to enhance abilities while contributing to company growth.
Overview
28
28
years of professional experience
Work History
School Secretary
Paschal Sherman Indian School
Omak
06.2017 - 01.2025
- Coordinated events such as parent-teacher conferences, open houses and graduation ceremonies.
- Managed daily office operations such as filing paperwork, ordering supplies and scheduling repairs.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Handled confidential information regarding students carefully and with discretion.
- Composed, edited and typed complex memos and reports with job-related software.
- Communicated with parents, teachers and members of public with patient demeanor.
- Prepared letters, memos, agendas, newsletters, reports and other documents for distribution.
- Provided administrative support to the principal, teachers, and other school personnel.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Scanned documents into digital format for easy storage or retrieval when needed.
- Assisted in organizing field trips by coordinating transportation arrangements with bus companies.
- Maintained student transfer requests and withdrawal approval files.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Updated the school's website with relevant news items or announcements.
- Maintained inventory of office supplies and placed orders when necessary.
- Handled incoming calls and directed callers to appropriate department or employee.
- Greeted visitors and answered phone calls, providing information to parents and staff members.
- Maintained student records, including attendance data and grade reports.
- Maintained accurate records of student attendance data on a daily basis.
Office Assistant
Paschal Sherman Indian School
Omak
07.2019 - 06.2020
- Answered phone calls and directed them to appropriate personnel.
- Managed inventory of office supplies and placed orders when needed.
- Performed data entry tasks into various computer systems accurately and efficiently.
- Maintained an organized filing system of paper documents and electronic files.
- Provided administrative support to multiple departments as needed.
- Managed daily office operations and maintained a clean and efficient workspace.
- Conducted data entry tasks with a high level of accuracy and efficiency.
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Maintained confidentiality of sensitive information and documents.
- Typed, formatted and edited correspondence and other documents.
- Delivered messages and ran errands.
Paraprofessional
Paschal Sherman Indian School
Omak
08.2007 - 06.2017
- Demonstrated appropriate behaviors using behavior modeling and positive reinforcement techniques.
- Escorted students to restroom cafeteria, outside to playground and on field trips.
- Monitored student progress and provided feedback to teachers and parents.
- Facilitated communication between educators, administrators, and parents regarding student progress.
- Applied positive reinforcement to redirect negative behaviors.
- Took class attendance and recorded absences.
- Handled clerical duties, managed classrooms and coordinated documents for teachers.
- Attended in-services, workshops and seminars.
- Contributed to a safe and inclusive learning environment for all students.
- Ensured that all safety regulations were followed in the classroom environment.
- Prepared instructional materials for specific classroom activities tailored to support student needs.
- Supervised students in classrooms, halls, cafeterias, gymnasiums and field trips.
- Assisted teachers with planning and preparing lessons for students.
- Assisted in preparing lesson materials and bulletin board displays.
Accounting Clerk
Colville Confederated Tribes
Omak
05.2004 - 02.2007
- Prepared and processed payroll.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Reviewed vendor invoices for accuracy prior to payment processing.
- Reconciled bank statements to ensure accuracy of financial records.
- Kept records current and accurate with skilled reconciliations and variance resolutions.
- Reviewed accounts payable ledgers for accuracy and completeness prior to payment processing.
- Assisted with the preparation of month-end close activities including journal entries, reconciliations, accruals.
- Performed daily general ledger entries to record financial transactions accurately.
- Checked postings and documents for correctness, accuracy and proper coding.
School Cook
Paschal Sherman Indian School
Omak
07.1997 - 07.1999
- Followed guidelines for safe serving, appropriate temperatures and proper presentation.
- Organized and maintained inventory of kitchen supplies to ensure efficient operations.
- Maintained clean and orderly appearance throughout kitchen and dining area.
- Adjusted established recipes to meet special dietary and allergen restrictions.
- Established portion control measures to limit waste while still providing enough food for everyone.
- Prepared meals in accordance with operational policies, food safety guidelines and health code requirements.
- Established nutritious menus in line with health standards and budget guidelines.
- Assisted in menu planning based on nutritional requirements and student preferences.
- Planned, prepared, and cooked meals for students in accordance with USDA guidelines.
- Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
Education
Associate of Science - Business
Wenatchee Valley College
Omak, WA03-2021
Associate of Science - Accounting
Wenatchee Valley College
Omak, WA12-2004
Associate of Science - Business Computer Technology
Wenatchee Valley College
Omak, WA06-2003
Some College (No Degree) - Early Childhood Education
Wenatchee Valley College
Omak, WASkills
- Strong organization
- Strategic planning
- Database management
- Administrative support
- Team building
- Interpersonal relations
- Training and mentoring
- Telephone and email etiquette
- Teamwork
- Multi-tasking
Timeline
Office Assistant
Paschal Sherman Indian School
07.2019 - 06.2020
School Secretary
Paschal Sherman Indian School
06.2017 - 01.2025
Paraprofessional
Paschal Sherman Indian School
08.2007 - 06.2017
Accounting Clerk
Colville Confederated Tribes
05.2004 - 02.2007
School Cook
Paschal Sherman Indian School
07.1997 - 07.1999
Associate of Science - Business
Wenatchee Valley College
Associate of Science - Accounting
Wenatchee Valley College
Associate of Science - Business Computer Technology
Wenatchee Valley College
Some College (No Degree) - Early Childhood Education
Wenatchee Valley College
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