Vanessa Zamudio

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.
• Purchasing: Coordinate travel accommodations and prepare requisitions for: meeting registration fees, hotel, fuel, vehicle, and per diem upon return. Purchase office supplies. Local Funds Purchasing: Purchase order Requisition submission. Budget management. Deposits Budget Amendments Local Funds transfers. Produce Local Fund balance reports. Monitor Title funds. Manage office clerks and front office receptionists. Create work schedule for office clerks and front office receptionist. Report copier meter readings. Monitor and order equipment. Report office infrastructure issues to Technology Department. Mange time cards Monitor Leave request Edit time cards Approve. New hire paperwork. Oversee substitute process. Worker's comp oversight, i.e. Accident Reporting. Monthly board reports of campus gains, losses, absences, and staff absenteeism. Perform before and/or after school duty as directed by Campus Administration.

May 2021- Campus Secretary/ Bookeeper

• Purchasing:
• Coordinate travel accommodations and prepare requisitions for: meeting registration fees, hotel, fuel, vehicle, and per diem upon return.
• Purchase office supplies.
• Local Funds Purchasing:
• Purchase order Requisition submission.
• Budget management.
• Deposits
• Budget Amendments
• Local Funds transfers.
• Produce Local Fund balance reports.
• Monitor Title funds.
• Manage office clerks and front office receptionists.
• Create work schedule for office clerks and front office receptionist.
• Report copier meter readings.
• Monitor and order equipment.
• Report office infrastructure issues to Technology Department.
• Mange time cards
• Monitor Leave request
• Edit time cards
• Approve.
• New hire paperwork.
• Oversee substitute process.
• Worker’s comp oversight, i.e. Accident Reporting.
• Monthly board reports of campus gains, losses, absences, and staff absenteeism.
• Perform before and/or after school duty as directed by Campus Administration.
• Attend professional growth activities.
• Other duties as assigned.
• Place all work orders for campus
• End of Year events
• Graduation preparation
• Supplemental pay sheets

• Provide assistance in coordinating and executing department events and district recognitions
• Assist in preparing all payrolls for all employees and distribute to campuses and departments
• Balance payroll earning and deductions; receive and audit time sheets for all district employees
• Prepare and submit payroll reports and forms required by Internal Revenue Service, Texas Workforce Commission, Teacher Retirement System of Texas, FICA, Medicare and Workers’ Compensation Commission
• Respond to request from financial institutions regarding verification of employment and provide HR Department with copy of verifications completed
• Maintain strict confidentiality of employment records and salary information
• Prepare PowerPoint presentations, spreadsheets, charts, etc as needed
• Receive incoming calls and district employees as needed.

• Provide administrative support to office staff to ensure efficient daily operations
• Assist and support in project coordination, create and revise service proposals
• Maintain CRM system, develop sales and marketing strategies
• Coordinate on-site seminars, staff development, training and team building events and activities
• Review and approve monthly billing, invoicing and reconcile expense reports.

• Manage the daily operations and administration of the dental office including patient and employee relations, performance management and achievement of operational and business objectives
• Assisted with creating marketing and communications plan for dentistry group
• Answered phone, scheduled appointments, and confirmed office appointments for patients
• Verified insurance benefits, collect co-pays/insurances, and deductibles as needed
• Oversaw monthly team meetings, conducted performance reviews, addressed employee concerns and trainings for all staff members
• Ensured HIPAA compliance, performed monthly inventory, and maintained office receivables
• Closed out at the end of day, printed daily reports, auditing charts and daily bank deposits.