Vanessa A. Lozada
Exec Asst & Comms Specialist
Fort Worth,TX
Overview
26
26
years of professional experience
Work History
Volunteer Coordinator
The Welman Project
Fort Worth, TX
12.2023 - Current
- Worked flexible hours across night, weekend, and holiday shifts.
- Worked effectively in fast-paced environments.
- Demonstrated creativity and resourcefulness through the development of innovative solutions.
Personal Assistant to the Owner
Double Dove Ranch
Fort Worth, TX
07.2023 - 12.2023
Office Manager
Will Rogers Properties
Fort Worth, TX
07.2023 - 12.2023
Communications Specialist
Child Care Associates
Fort Worth, TX
12.2022 - 08.2023
Executive Assistant to the CEO
Child Care Associates
Fort Worth, TX
12.2022 - 08.2023
Executive Assistant to the Chief Executive Officer
Vaquero Club
Westlake, TX
09.2021 - 09.2022
Senior Executive Assistant
University Of North Texas Health Science Center
Fort Worth, TX
09.2020 - 10.2021
- To the Sr Academic & Business Director, VP, Finance & Admin HSC Health, and the Sr Vice Provost for Clinical Affairs, UNT Health Leadership Team, SaferCare TX, and Simulation Lab
- Contract Liaison for the Office of Clinical Affairs and Health Partnerships HSC Health
- Coordinating Travel for the Office Clinical Affairs and Heath Partnerships and HSC Health leadership team, & outside visitors to include reservations, itineraries, required documentation through BSC & Payments
- Ensure all memberships are current and updated as needed for Executives Greet visitors & prioritize access to specific individuals, answer phones, take messages & direct calls to appropriate parties
- Meeting & Special Event coordination - maintaining Outlook calendars, coordination with executive’s calendars, preparing agendas and recording minutes Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
- Purchasing items for department needs to include P Card use & reconciliation & E Procurement Review, log, prioritize & follow up on all incoming reports, memos, emails, contracts, and other documentation received through the Office of Clinical Affairs and Health Partnerships
- Timekeeping liaison for the Office of Clinical Affairs and Health Partnerships, including gathering timekeeping documentation to ensure proper sign off in timekeeping portal
- Competent in applications including:
- Adobe Acrobat
- Adobe Creative Cloud
- Canvas
- Concur
- EMS
- EPAR
- EPRO
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
Executive Assistant
Cook Children’s Medical Center
Fort Worth, TX
03.2007 - 04.2020
- Executive Assistant to the Medical Directors of the Pediatric ICU, the Neurological ICU, the Cardiovascular ICU, and twenty additional physicians
- Accept subpoenas on behalf of physicians
- Appointed to Department Safety Liaison for ICU administrative offices
- Arrange expert reviews/testimony for malpractice lawsuits
- Coordinate care conferences and autopsy reviews with multidisciplinary teams, including Microbio/Pathology, Pastoral Care, Tarrant County Medical Examiner’s office (TCME), and various funeral homes for completion of death certificates
- Competent in applications including:
- Epic
- Kronos
- Meditech
- Microsoft Office
- Web OnCall
- Coordinate travel, reimbursements and expense reports
- Debrief high-profile cases with Cook’s Legal Department
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data
- Schedule depositions with Tarrant County District Attorney’s office
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies
- Send daily records to patient’s PCP and referring institution
- Take minutes for Code Committee, Journal Club, Leadership, and M&M
- Distributed company-wide announcements, booked conference rooms and coordinated catering for monthly staff development forum
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
- Promoted team productivity by keeping supplies organized and well-stocked
- Researched, proposed and implemented vendor agreements to decrease costs and improve services
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Sales Assistant
University Building Specialties
Fort Worth, TX
01.2005 - 10.2006
- Keep a detailed calendar of events, appointments and conference calls for Owner, CEO, Head of Sales
- Work with superintendents and project managers onsite re: schedules, materials, punch lists
- Maintained a database of current point-of-contact info for company reps and vendors
- Process purchase orders from contractors and competitors
- Shipment Maintenance: write/track orders, schedule/track shipments, issue call-tags to return defective materia
- Maintain Excel log and process freight claims for damaged goods
- Print architectural plans for new construction projects and revisions
- Participate in warehouse inventory audit process, one weekend per year
- Operate 10-line switchboard and operate intercom
- Accept payments from customers picking up orders and sales order entry
- Sort/mail invoices, check statements and validate unpaid invoices.
- Used consultative sales approach to understand customer needs and recommend relevant offerings.
- Liaised with customers, management and sales team to better understand customer needs and recommend appropriate solutions.
- Maintained records related to sales, returns and inventory availability.
- Maintained weekly sales tracking and leadership reports to support operational enhancement and implement corrective actions.
Customer Service Representative
Pediatrics/Clinical Trials/Family Medicine
Fort Worth, TX
01.2001 - 03.2007
- Manage documents for clinical trials as EA to Research Coordinator
- Check in patients and take copays
- Verify insurance
- Schedule appointments
- Health Information Management
- Administer surveys
- Take messages for triage nurses
- Train temporary and new employees
- Complete deposit slips for each day
Administrative Assistant
Deborah Nekhom, Attorney At Law
Fort Worth, TX
06.1998 - 09.1998
- Executed record filing system to improve document organization and management.
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
- Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Deborah Nekhom took the bench in January of 2003 as Judge for Tarrant County Criminal Court #4.
Education
High School Diploma -
W. E. Boswell High School
Fort Worth, TXTimeline
Volunteer Coordinator
The Welman Project
12.2023 - Current
Personal Assistant to the Owner
Double Dove Ranch
07.2023 - 12.2023
Office Manager
Will Rogers Properties
07.2023 - 12.2023
Communications Specialist
Child Care Associates
12.2022 - 08.2023
Executive Assistant to the CEO
Child Care Associates
12.2022 - 08.2023
Executive Assistant to the Chief Executive Officer
Vaquero Club
09.2021 - 09.2022
Senior Executive Assistant
University Of North Texas Health Science Center
09.2020 - 10.2021
Executive Assistant
Cook Children’s Medical Center
03.2007 - 04.2020
Sales Assistant
University Building Specialties
01.2005 - 10.2006
Customer Service Representative
Pediatrics/Clinical Trials/Family Medicine
01.2001 - 03.2007
Administrative Assistant
Deborah Nekhom, Attorney At Law
06.1998 - 09.1998
High School Diploma -
W. E. Boswell High School
Similar Profiles
Adam VigéAdam Vigé
Specialist, Testing and Evaluation Services at University Of North Texas Health Science CenterSpecialist, Testing and Evaluation Services at University Of North Texas Health Science Center
Snigdha PokharelSnigdha Pokharel
Grant Accountant at University of North Texas Health Science CenterGrant Accountant at University of North Texas Health Science Center
Demi Holdridge, LVNDemi Holdridge, LVN
Triage Nurse at University of North Texas Health Science CenterTriage Nurse at University of North Texas Health Science Center
Lucas ArcalaLucas Arcala
Center of Academic Performance Tutor at University of North Texas Health Science CenterCenter of Academic Performance Tutor at University of North Texas Health Science Center
Jesus DominguezJesus Dominguez
Foreman at Superior Pipeline ServicesForeman at Superior Pipeline Services