Vanessa E Killian
El Paso,TX
Summary
Detail-oriented professional with extensive experience in accounting and bookkeeping, specializing in accounts payable/receivable, payroll processing, and tax filing using QuickBooks. Proven track record in financial reconciliation and reporting, enhancing operational efficiency. Seeking to leverage skills in a challenging Accounting Clerk role to support organizational growth.
Overview
10
10
years of professional experience
1
1
Certification
Work History
BOOKKEEPER/ACCOUNTING CLERK
Fire Shield West
El Paso, TX
08.2022 - 08.2025
- Managed all accounts payable and receivable, meticulously reconciling financial statements and ledgers.
- Processed bi-weekly payroll for all employees, ensuring accurate time tracking and timely check distribution.
- Prepared and filed quarterly government taxes, including Form 941 and state-specific taxes.
- Generated and distributed annual W-2, 1099, and 1098 forms, maintaining organized HR records.
- Streamlined vendor communications and data entry using QuickBooks, improving operational efficiency.
- Processed payments, prepared invoices, reconciled bank statements, and maintained records of accounts receivable and payable.
- Accurately entered financial transactions into accounting software and ensured that all data was accurate and up-to-date.
- Processed bills by recording invoices received from suppliers or vendors on accounting system database.
- Updated QuickBooks to reflect current financial records.
- Maintained and updated chart of accounts, petty cash, and month-end closing.
- Reviewed invoices and payments for accuracy before processing.
- Utilized problem solving abilities to identify discrepancies between financial documents and implement solutions accordingly.
- Handled cash and deposits using proper accounting procedures and documentation.
- Developed strong organizational skills to keep track of multiple clients' accounts simultaneously.
- Provided support with month-end close processes such as journal entries and reconciliations.
- Ensured timely submission of sales tax returns in order to avoid penalties from state agencies.
- Performed complex calculations using QuickBooks software to accurately record business transactions.
- Processed and issued employee paychecks and statements of earnings and deductions.
- Generated detailed reports on account activity to ensure accuracy of financial data.
- Analyzed financial documents including income statements, balance sheets, budgets, payroll information, and other related documents.
- Monitored customer accounts for overdue payments while providing friendly reminders via email or phone calls.
- Assisted in the preparation of reports for internal management use and external auditors as requested.
- Performed general office duties, such as filing, answering telephones, and handling routine correspondence.
- Maintained organized filing systems for all financial documents.
- Reconciled records of bank transactions.
- Prepared bank deposits by compiling data from cashiers, verifying and balancing receipts and sending cash, checks and other forms of payment to banks.
- Prepared and processed payroll information.
ACCOUNTING CLERK
Accel Worldwide Logistics
El Paso, TX
06.2015 - 07.2022
- Coordinated and documented international and domestic freight, ensuring all shipments complied with regulations.
- Inspected all incoming shipments for discrepancies and damage, reducing costly errors by 15%.
- Prepared all necessary shipping documentation, including bills of lading and commercial invoices.
- Maintained precise warehouse records to support billing and inventory control.
- Resolved client issues and inquiries, ensuring on-time delivery and maintaining high customer satisfaction.
- Managed all accounts payables and receivables, meticulously reconciling financial statements and ledgers.
- Enter data on to QuickBooks for bookkeeping purposes.
- Prepare financial statements for tax purposes.
- Balance sheet reports.
- Wip reports.
- Keep or transfer all data information to an excel sheet to keep record of company financial. Quotes, expenses, profits, margins.
- Invoicing customers and making sure payments are met on due date.
- Sending quotes/estimates to customers.
- Opening jobs that had being accepted by customers.
- End of month and year financial reports.
Education
Associate of Science - Business Management & Accounting
EPCC Valle Verde / Vista College
Skills
- Quickbooks
- Bank statement reconciliation
- Account reconciliation
- Financial recordkeeping
- Advanced computer skills
- Payroll processing
- Bookkeeping software
- Accounts receivable
- Superior attention to detail
- Financial reporting
- MS office expert
- Accounting & Bookkeeping
- Payroll Processing
- Financial Reconciliation & Reporting
- Microsoft Office Suite
- Employee Time Tracking
- W-2 Preparation
- 1098 Preparation
- Compliance
- Operations
- Receiving Coordination
- Domestic Freight Documentation
- Communication
- Client Relations
- Bookkeeping
- Accounting and bookkeeping
- Data inputting
- Customer relations
- Invoice processing
- Bank reconciliation
- Spreadsheet tracking
- Payroll administration
- Accounts payable
- Accounting
- Tax preparation
- Accounts Payable/Receivable
- Tax Filing
- QuickBooks
- Human Resources
- Payroll Administration
- 1099 Preparation
- HR Documentation
- Logistics
- Shipping Coordination
- International Freight Documentation
- Inventory Control
- Bilingual
- Vendor Relations
Certification
Notary Public, Texas
Languages
Spanish
Full Professional
Timeline
BOOKKEEPER/ACCOUNTING CLERK
Fire Shield West
08.2022 - 08.2025
ACCOUNTING CLERK
Accel Worldwide Logistics
06.2015 - 07.2022
Associate of Science - Business Management & Accounting
EPCC Valle Verde / Vista College