Vangelina Gonzales
Fort Worth
Summary
Experienced with coordinating field operations and managing administrative tasks effectively. Utilizes organizational and multitasking skills to ensure smooth project flows and compliance with guidelines. Knowledge of team leadership and communication techniques to foster productive work environments.
Overview
10
10
years of professional experience
Work History
Project Field Administrator
BHI INC
08.2024 - 01.2025
- Organized and updated databases, records and other information resources.
- Organized filing system to manage department documents online.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Completed weekly payroll for 100+ employees.
- Performing clerical tasks, like answering phones and responding to emails
- Keeping stock of materials, equipment, and office supplies, and placing orders when necessary.
Project Field Administrator
NTACT Operations
01.2022 - 07.2024
- Completed weekly payroll for 100+ employees.
- Organized and updated databases, records and other information resources.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Streamlined communication between field teams and management to enhance workflow efficiency.
- Streamlined procurement processes for equipment and materials, reducing lead times and improving project timelines.
- Enhanced project efficiency by streamlining communication between field personnel and office staff.
- Supported onboarding processes for new employees, facilitating a smooth transition into the team.
- Updated spreadsheets and databases to track, analyze, and report on performance on the project.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Project Field Administrator
Schwob Energy Services
11.2019 - 12.2021
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Maintained confidentiality while handling sensitive information related to personnel matters or company projects.
- Received incoming mail and evaluated and distributed correspondence requiring priority attention.
- Ensured office equipment was always functioning optimally through regular maintenance checks avoiding any disruptions in daily tasks.
- Maintained daily report documents, memos and invoices.
- Entered data into system and updated customer contacts with information to keep records current.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Completed weekly payroll for 80+ employees.
Accountant
Innovate Loan Servicing
11.2014 - 09.2019
- Managed monthly financial closings, ensuring accuracy and compliance with accounting standards.
- Mentored junior accountants, providing guidance on complex transactions and regulatory requirements.
- Led audits by preparing documentation and collaborating with external auditors for smooth reviews.
- Handled day-to-day accounting processes to drive financial accuracy.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Assisted in reducing outstanding accounts receivable balances by diligently following up on overdue invoices.
- Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
Education
High School Diploma -
Arlington Heights High School
Fort Worth, TX05-2001
Skills
- Experienced in software tools
- Customer service
- Time management
- Recordkeeping and file management
- Verbal and written communication
- Multitasking and organization
- Data entry
- Orientation and training
- Timesheet processing
- Expense reporting
- Payroll and accounts payable and receivable
- Microsoft Excel
- Microsoft outlook
Timeline
Project Field Administrator
BHI INC
08.2024 - 01.2025
Project Field Administrator
NTACT Operations
01.2022 - 07.2024
Project Field Administrator
Schwob Energy Services
11.2019 - 12.2021
Accountant
Innovate Loan Servicing
11.2014 - 09.2019
High School Diploma -
Arlington Heights High School
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