Summary
Overview
Work History
Education
Skills
Languages
References
Timeline
Generic

Vania M. Schimpf

College Place,USA

Summary

Detail-oriented payroll coordinator with extensive expertise in managing payroll operations for up to 1,300 employees. Proven track record of ensuring accurate and timely payroll processing. Committed to leveraging skills for long-term growth and advancement opportunities.

Overview

30
30
years of professional experience

Work History

Payroll Coordinator

Walla Walla University
College Place, WA
01.2022 - Current
  • Ensured accurate and timely payroll processing for all employees.
  • Audited payroll transactions, including contributions, deductions, taxes, and garnishments.
  • Established controls to uphold integrity of payroll processes.
  • Maintained TimeClock Plus system for tracking time and attendance information.
  • Responded promptly to issues affecting individual employee pay accuracy and timing.
  • Prepared and filed tax records, including quarterly federal and state payroll tax returns and W-2s.
  • Assisted in developing and implementing payroll policies and procedures.
  • Supervised Assistant Payroll Coordinator and staff while maintaining professional knowledge.

Treasurer

College Place Spanish Seventh-day Adventist Church
College Place, WA
10.2010 - 12.2024
  • Maintained accurate financial records for all church transactions.
  • Executed payments and reimbursements through check writing.
  • Deposited funds from donations, tithes, and offerings.
  • Reconciled bank statements to ensure consistency.
  • Generated monthly and year-end financial reports for church board.
  • Provided financial guidance to church board members on fiscal matters.
  • Attended church board meetings to discuss financial health.
  • Served as custodian of church funds to uphold accountability.

Fiscal Analyst 1 - Local Payroll Liaison

WA State Department of Corrections
Walla Walla, WA
10.2021 - 11.2021
  • Company Overview: Washington State Penitentiary
  • Ensure payroll data is accurately recorded and employee's paychecks are timely and correct.
  • Maintain and monitor payroll system. Reconcile payroll reports.
  • Using ATLAS, MyPortal and/or HRMS reports, ensure proper allocations for time worked. Analyze and correct discrepancies.
  • Review and assess overtime and leave reports for reasonableness, investigate, and resolve any issues.
  • Analyze leave reports and ensure the correct leave type is appropriately applied. Correct or adjust balances as needed.
  • Analyze holiday premiums, resolve discrepancies, and correct system entries.
  • Responsible for coordinating Payroll Benefits.
  • Interpret and apply Health Care Authority eligibility rules associated with employee benefits.
  • Answer employee questions pertaining to benefits and assist them in understanding the rules completing the form.
  • Provide support to the Fiscal Analyst 4 and Local Business Advisor as needed.
  • Perform other duties as assigned by supervisor.
  • Washington State Penitentiary

Staff Accountant

Walla Walla University
College Place, WA
01.2021 - 10.2021
  • Monitored and reported daily cash balances to Financial Administrators.
  • Performed account analysis and reconciliation for bank and intercompany GL accounts.
  • Prepared and posted GL entries while maintaining accurate accounting records.
  • Assisted in preparation of financial statements by analyzing GL information.
  • Developed spreadsheet reports for verification and analysis of financial data.
  • Recommended changes to accounting procedures and implemented new processes.
  • Processed ACH notifications from banks to ensure legitimate transactions.
  • Filed various tax returns and applied for property tax exemptions as necessary.

Accounts Payable Assistant

Walla Walla University
College Place, WA
05.2018 - 10.2021
  • Tracked and verified accuracy of monthly credit card transactions in general ledger.
  • Processed utilities and invoices to ensure timely payments.
  • Managed incoming mail, sent invoices for approval, and created payment vouchers.
  • Facilitated processing of check requests efficiently.
  • Served as main back-up during supervisor's absence, including vacations and conferences.
  • Reconciled vendor statements and requested missing invoices to maintain accurate records.
  • Executed miscellaneous office duties, including organizing files and running errands.
  • Performed additional tasks as assigned by supervisor.

Independent Spanish Interpreter/Translator

Vania M Schimpf
Spokane, WA
01.2006 - 12.2019
  • Delivered simultaneous and consecutive interpreting services for medical appointments in Spanish and English.
  • Provided translation, editing, and proofreading services across legal, medical, technical, and business fields.
  • Maintained Washington State certification as an interpreter, ensuring compliance with industry standards.

Hispanic Ministries Administrative Assistant & Event Organizer

Upper Columbia Conference of Seventh-day Adventists
Spokane, WA
06.2012 - 09.2017
  • Perform diverse office assignments and secretarial duties for assigned supervisor.
  • Assist in designated office details using initiative and sound judgment, with required tact, friendliness, and effective interpersonal skills.
  • Work in close communication with an immediate supervisor.
  • Typical work activities as Administrative Assistant: answer phones, take messages for supervisor, open mail, file emails and correspondence, type and mail letters, set up appointments, manage supervisor's monthly calendar, book flights and accommodations for different meetings and events, update specific web pages, set up and prepare materials for meetings.
  • Generate reports as requested.
  • Work closely with pastors and church clerks to keep eAdventist.net up-to-date regarding memberships.
  • Event organizing is a hands-on and often involves working as part of a team.
  • As event organizer I am able to complete a wide range of activities requiring clear communication, excellent organizational skills and attention to detail. Work well under pressure, ensuring the smooth and efficient running of an event.
  • Work with authority as delegated by the supervisor. Work is performed with limited supervision, responding to own supervisor. There are specific guidelines to follow, but the work requires the ability to carry out duties and meet deadlines independently.

Office Manager/Receptionist

Carmen Ehlers MD
Walla Walla, WA
09.2007 - 06.2011
  • Responsible for supervising 3-4 staff members, assigning and regulating their functions, and advising doctor for their evaluation and managing their performance.
  • Responsible for the design and implementation of office policies, and ensure they are properly communicated to the staff.
  • Responsible for ensuring the smooth running of the office.
  • Recruiting and training of new staff when needed.
  • Responsible for holding staff meetings periodically.
  • Ensuring the adequate supply of both, office and medical supplies.
  • Responsible for updating health safety policies and regulation, and ensuring they are being followed.
  • Handling patient complaints and inquiries.
  • Responsible for resolving disputes or complaints that may arise among employees.
  • Responsible for all duties assigned to the front desk: scheduling patient appointments, answering phone calls, greeting patients and helping them with filling out required paperwork, collecting and updating patient contact and insurance information, screening messages, transmit patient and community communications to/from the doctor accurately and promptly.
  • Process referrals and insurance prior authorizations required.
  • Keep electronic medical records accurately up-to-date: initial opening of a chart, populating all health information in the chart, scanning information into chart.
  • Process the release of protected health information authorizations following the established guidelines and regulations.
  • Collect moneys for co-pays, account payments, deductibles, copy of medical records fees, and other office fees when applicable.
  • Assist the biller with patient accounts management.
  • Assist the doctor when the nurse/medical assistant is unavailable, rooming the patient, taking patients vitals, history of present illness, and review of systems. Also performing tests when needed (EKGs, pro-time finger sticks, etc.).
  • Responsible for the appropriate handling of lab samples with accuracy, ensuring samples are appropriately labeled and identified, and sent to the lab promptly (blood/urine samples, cultures, smears, biopsies etc.).
  • Responsible for managing the office schedule, and making plans ahead of time for vacations and doctor's CME absences, as well as doctor call schedule, to ensure patient needs are always taken care of.
  • Responsible for management of time clock and generation of payroll report on time to ensure payroll is processed on time according to payday schedule.
  • Responsible for management of petty cash and sending all moneys collected to accounting on a daily basis.
  • Processing daily mail as well as daily fax communications.
  • Generate a variety of reports for doctor, biller, and/or accounting/payroll, upon request.
  • Meet in person or electronically with accounting to review monthly balance sheet report and make comments/suggestions towards finances improvement.

Trust Department Secretary

Upper Columbia Conference of Seventh-day Adventists
Spokane, WA
01.2005 - 12.2005
  • Processed daily mail and managed correspondence for Trust Director and Trust Officers.
  • Handled dictation from Trust Director and Trust Officers, ensuring accurate documentation.
  • Maintained organized folders for Trusts and Wills to facilitate efficient retrieval.
  • Prepared quarterly, yearly, and estate update reports for review by management.
  • Assisted with trust services to support client needs and inquiries.
  • Drafted and processed Wills, Trusts, and legal documents based on worksheets provided by Trust Officers.
  • Executed Deeds for properties placed into trust, ensuring compliance with regulations.
  • Served as Notary Public for various documents as required.

Bibleinfo.com Office Assistant

Upper Columbia Conference of Seventh-day Adventists
Spokane, WA
03.2002 - 12.2004
  • Organized and filed documents, letters, and other materials efficiently.
  • Posted and logged information into manual and automated records systems.
  • Processed incoming mail to ensure timely distribution.
  • Ordered supplies to maintain adequate inventory levels.
  • Collated and assembled documents for distribution and presentation.
  • Photocopied and faxed documents as needed for various departments.
  • Answered and directed incoming phone calls to appropriate personnel.
  • Typed letters, memos, reports, and additional correspondence promptly.

Accounting Assistant

YPF La Colina, SRL
Entre Rios, ARGENTINA
06.2001 - 01.2002
  • Bookkeeping.
  • Accounts payable.
  • Accounts receivable.
  • Billings.
  • Purchase orders.
  • Bank reconciliation.
  • Inventory.

Administrative Assistant

Cientifica Del Plata, SRL
Entre Rios, ARGENTINA
06.2000 - 04.2001
  • Accounts payable.
  • Accounts receivable.
  • Billing.
  • Purchase orders.
  • Customer service.

Administrative Assistant (Student Worker)

Sanatorio Adventista Del Plata
Entre Rios, ARGENTINA
03.1995 - 11.1998
  • Customer service.
  • Phone calls screening.
  • Appointments scheduler.
  • Health insurance coding & billing.

Education

Public Accountant -

Universidad Adventista Del Plata
Entre Rios, ARGENTINA
01.2000

Administrative Analyst -

Universidad Adventista Del Plata
Entre Rios, ARGENTINA
01.1998

Merchant Expert -

Instituto Adventista Del Plata
Entre Rios, ARGENTINA
01.1993

Skills

  • Accounting expertise
  • Payroll administration
  • Tax compliance
  • Financial reporting
  • Effective communication
  • Customer service
  • Process improvement
  • Recordkeeping
  • Payroll processing
  • W2 coordination
  • Due diligence
  • Bi-weekly payroll management
  • Microsoft Office proficiency
  • PeopleSoft skills
  • Data reconciliation
  • Garnishment processing
  • Accounts payable management
  • Organizational skills
  • Attention to detail
  • Independent work ethic
  • Multi-state payroll management
  • Team collaboration
  • Accuracy and efficiency
  • Multitasking skills
  • Project management confidence
  • Customer focus strategies
  • Decision-making skills
  • Quick learning ability
  • Eagerness to learn new concepts
  • Confidentiality maintenance practices
  • Proactive approach to challenges
  • Adaptability in dynamic environments

Languages

English
Full Professional
Spanish
Native/ Bilingual

References

References available upon request.

Timeline

Payroll Coordinator

Walla Walla University
01.2022 - Current

Fiscal Analyst 1 - Local Payroll Liaison

WA State Department of Corrections
10.2021 - 11.2021

Staff Accountant

Walla Walla University
01.2021 - 10.2021

Accounts Payable Assistant

Walla Walla University
05.2018 - 10.2021

Hispanic Ministries Administrative Assistant & Event Organizer

Upper Columbia Conference of Seventh-day Adventists
06.2012 - 09.2017

Treasurer

College Place Spanish Seventh-day Adventist Church
10.2010 - 12.2024

Office Manager/Receptionist

Carmen Ehlers MD
09.2007 - 06.2011

Independent Spanish Interpreter/Translator

Vania M Schimpf
01.2006 - 12.2019

Trust Department Secretary

Upper Columbia Conference of Seventh-day Adventists
01.2005 - 12.2005

Bibleinfo.com Office Assistant

Upper Columbia Conference of Seventh-day Adventists
03.2002 - 12.2004

Accounting Assistant

YPF La Colina, SRL
06.2001 - 01.2002

Administrative Assistant

Cientifica Del Plata, SRL
06.2000 - 04.2001

Administrative Assistant (Student Worker)

Sanatorio Adventista Del Plata
03.1995 - 11.1998

Public Accountant -

Universidad Adventista Del Plata

Administrative Analyst -

Universidad Adventista Del Plata

Merchant Expert -

Instituto Adventista Del Plata

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