Summary
Overview
Work History
Education
Skills
Timeline
Generic
Vaniece Johnson

Vaniece Johnson

Office Administration Representative
Long Beach,CA

Summary

To obtain a General Office Administrative position in a company establishment that my extensive background may be utilized, while implementing excellent attention to detail, committed and offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.

Overview

22
22
years of professional experience

Work History

Operations Administrative Assistant- Office Servic

Manning & Kass LLP
Los Angeles, CA
09.2023 - Current
  • Monitored daily workflow processes to ensure timely completion of tasks.
  • Performed data entry duties using Microsoft Office applications such as Word and Excel.
  • Scheduled maintenance services for office equipment as needed.
  • Organized and tracked inventory levels of office supplies and equipment.
  • Coordinated and maintained electronic filing systems, ensuring accuracy of data entry.
  • Monitored inventory levels and placed orders as needed.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Answered incoming calls in a professional manner, routing them to appropriate personnel when necessary.

Office Services Associate

Williams Lea
Los Angeles, CA
08.2023 - 08.2023
  • Maintained office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and placing orders when necessary.
  • Processed incoming and outgoing mail daily using postage meter machine.
  • Organized filing systems for both paper and electronic documents.
  • Provided clerical support such as typing letters or memos, proofreading documents or creating labels for mailing purposes.
  • Handled confidential information with discretion while maintaining a high degree of professionalism at all times.
  • Performed data entry for various documents and records.
  • Assisted in organizing events such as conferences or meetings.
  • Responded promptly to emails sent from external sources regarding inquiries about services offered by the company.
  • Provided administrative support to office staff including copying, scanning and faxing documents as needed.

Office Services Lead/Records Specialist

Vendor Direct Solutions
Los Angeles, CA
08.2010 - 10.2022
  • General copy center duties such as: runs high volume copy machines, performs binding, cutting, and/or assembling reprographics jobs as necessary.
  • Electronic imaging and printing, scanning and converting documents, maintains records for management reports and inventory of supplies as needed.
  • Managed the transfer of data between different storage mediums such as hard drives, tapes.
  • Developed guidelines for disposal of outdated or obsolete documents.
  • Coordinated with other staff members in order to ensure timely delivery of requested materials.
  • Scanned paper documents into digital formats as needed.
  • Reviewed and updated records, documents, and files for accuracy.
  • Ensured that all records were properly labeled and filed away safely.

Customer Service Support Representative

Administrative Resource Options
Los Angeles, CA
10.2007 - 05.2010
  • Specialize in providing customizes copying, mail, facsimile, messenger, hospitality services, records management, and other related services on the clients' premises.
  • Performed troubleshooting steps when resolving technical issues.
  • Built sustainable relationships with clients through open communication.
  • Handled escalated company concerns in a professional manner.
  • Adhered to company policies regarding privacy and data protection regulations.

Office Administrative Assistant

Fast Track Support Services
Los Angeles, CA
06.2003 - 07.2007
  • Greeted visitors and answered incoming calls, providing information to callers or redirecting them to the appropriate personnel.
  • Provided administrative support to multiple departments within the office.
  • Sorted mail daily for distribution throughout the company.
  • Performed administrative duties such as photocopying, faxing documents and mailing packages.
  • Organized and maintained filing systems, both paper and electronic.
  • Provided support to other departments by completing clerical tasks as needed.

Education

Business Administration

Los Angeles Trade Technical College
Los Angeles, CA
06-2003

Skills

  • Microsoft Office
  • Data entry
  • Inventory management
  • Electronic filing
  • Document organization
  • Verbal and written communication
  • High volume phone inquiries
  • Records management systems
  • Client communication
  • Mail processing
  • Event coordination
  • Attention to detail
  • Professionalism
  • Team collaboration
  • Confidentiality handling
  • Problem solving
  • File organization

Timeline

Operations Administrative Assistant- Office Servic

Manning & Kass LLP
09.2023 - Current

Office Services Associate

Williams Lea
08.2023 - 08.2023

Office Services Lead/Records Specialist

Vendor Direct Solutions
08.2010 - 10.2022

Customer Service Support Representative

Administrative Resource Options
10.2007 - 05.2010

Office Administrative Assistant

Fast Track Support Services
06.2003 - 07.2007

Business Administration

Los Angeles Trade Technical College

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Vaniece JohnsonOffice Administration Representative