Venessa Whitemarsh

ponsible for all accounting functions of the Lacey Branch of Trotter & Morton.

• All accounts payable and accounts receivables functions including invoice entry, check runs, deposits, cash receipts, collections, write offs and handling of petty cash.
• Managed payment processing through Ariba and Coupa portals, ensuring timely and accurate vendor payments.
• Processed employee and corporate/personal expenses.
• Processing of all intercompany transactions.
• Enter all new customers, vendors, maintenance contracts, projects, yearly contract escalations and contract cancellations into computer system.
• Generated monthly contract invoices, weekly time and material invoices, and project invoices to maintain cash flow and client satisfaction.
• Complete weekly workflow functions: Set up technician pay periods, balance weekly technician payroll for accuracy, audit costs in work orders post costs to the General Ledger.
• Generate weekly performance reports and balance the GL Trial Balance to ensure accuracy.
• Renew all business licenses, paying sales tax, and B&O taxes.
• Completed filing of prevailing wage intents and affidavits.
• Processing of Union Subsidy invoices monthly.
• Enter all technicians into system with current pay rates and
  fringe rates based on Union contract.
• Balancing GL trial balance with financial reports and ensuring
  that all modules are closed before working in the next month
  after financials reports are generated and saved.
• Performed bank reconciliation to ensure financial accuracy.
• Trained new Accounting Specialists in WA and OR offices to ensure consistent understanding of accounting processes and company standards.

• Managed the daily functions of the Operations Department.
• This includes the dispatching and daily workflow of 11 field technicians along with day-to-day office functions.
• Developed a deep understanding of 136 customers and their contract coverages.
• Maintaining a professional/friendly relationship with our contacts at each job site.
• Schedule quarterly Preventive Maintenance with contracted customers.
• Take service calls from customers, qualify the calls to ensure proper field technician responds based on skill level and geographical location to optimize gross profit.
• Coordinate repairs with technician, Project Sales Rep, and customers.
• Purchased and returned equipment and processed warranty paperwork.
• Weekly technician payroll.
• Coordinate new customer integration with Maintenance Sales Representative.
• Enter new customers, contracts and projects, track repairs and maintain customer data base.
• Quote repairs to customers based on recommendations from the Service Technicians.
• Audit weekly service reports to ensure accuracy for correct invoicing and process purchase orders to make sure costs are applied to the correct jobs.
• Weekly/monthly invoicing/posting.
• Perform monthly project close calculating gross profit on Projects completed as well as complete the process for monthly contract escalations.
• File and database management.
• Payment tracking systems.
• Oversaw daily staff operations to ensure efficient workflow.
• Processed payments to vendors to ensure timely compensation and maintain positive supplier relationships.
• Accounts payable and receivable.
• General ledger entries.
• Expense reports.
• Performed account reconciliation to ensure financial accuracy.