Summary
Overview
Work History
Education
Skills
Training
Securityspecialistexperience
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Venita Ann Davis

Upper Marlboro,US

Summary

Professional with solid background in digital imaging & Security Background Checks, known for high standards and achieving results. Strong team collaborator, adaptable to changing needs, and consistently reliable in critical situations.

Overview

35
35
years of professional experience

Work History

Personal Security Assistant

ATF
09.2023 - Current
  • Review personnel security questionnaires (eAPP and SF forms).
  • Verify information submitted on applications.
  • Contact subjects via approved methods to complete information on background investigation forms.
  • Input data from applications, retrieve data form credit bureaus.
  • Request local checks, review reports to determine criminal records or traffic violations.
  • Prepare reports for adjudication recommendation.
  • Serve as a point of contact regarding the status of pending clearances or questions concerning the security clearance investigation and adjudication process.
  • Provide reports, as required, for status on pending or current investigations.

Data Archives Specialist

Adnet Systems, Inc/Goddard Space Center
03.2017 - 09.2023
  • Maintain historically significant collections of space flight/satellite documents and records, and seek out new items for archiving
  • Collect and organize materials: electronic data, microfilm, microfiche, and paper documents
  • Locate original materials produced in a variety of formats, including photographs, documents, and film
  • Preserve these materials in a digital format for long-term storage and preservation
  • Organize records, using a process that involves cataloging them and preparing them for public access
  • Write descriptions of the records which researchers may use to locate materials
  • Assist researchers/scientist with locating records and occasionally required to complete request when needed to scientist and various departments
  • Scan and store digital information for easy access to NASA Goddard Space Center, and responsible for the indexing, handling and retrieval of archived materials in secure storage
  • Able to meet monthly scanning reports in a timely fashion manner
  • (Calculate a total of images scanned on a daily basic)
  • Assist Senior Data Technician with filing, Excel, and Microsoft word documents, retrieve images from scanner, etc.), develop innovative solutions to data issues and assist my co-workers with their assignments
  • Copy scanned images from system to a diskette, edit scanned images, use different commands to create a list for excel spreadsheet, and create list for all scanned images to be listed in excel spreadsheet
  • Load & unload microfilm and microfiche on to scanner, clean different parts of scanner when needed, scan & edit spaceflight images
  • Create folders & sub-folders for different datasets/rolls of film that need to be scanned
  • Appraise and evaluate archive records for retention based on their informational and historical value
  • Converting analog to digital, including photographs, microfilm, text etc
  • While maintaining the preservation of original formats of permanent records during electronic or digital processing
  • Determine archive records retention based on informational and historical value; and develop an electronic records program, including the creation of workflows for the acquisition, appraisal, ingest, description, access, and preservation of digitized archival information
  • Determine storage requirements for digital archival collections and utilize archival theory and practice including accessioning, processing, and preservation as applied to analog and digital assets

Document Specialist/Administrative

Spectra Force
08.2015 - 12.2015
  • Prepped, scanned, and index documents into a document management database
  • Check scanned documents for clarity, color, and contrast after completion
  • Place documents in appropriate boxes after completion for archive storage
  • Cleaned scanning equipment, and made copies on Xerox machine
  • Alphabetized, and placed files in both chronological and numeric order
  • Responsibilities included, answering telephones, greeting, and logging-in guest
  • Coordinated calendars, scheduled meetings, and trained employees on receptionist desk
  • Provided general clerical support for 20 employees or more, which included: typing memos and other correspondence as needed, ordering office supplies, backing-up all network files to the network server and changing back-up tapes; proof-reading, faxing and editing all out-going documents
  • Responsible for cleaning the receptionist area, and kitchen
  • Supervisor: Ms
  • Sarah Murray (919-887-6786)

Document Imaging Specialist/Administrative

Arena Technical Services
06.2014 - 06.2015
  • Scanned, index, input alpha/numeric data, and electronically filed documents, digital photos, and manuscripts in system using Image Now & Oracle software
  • Maintained part and full-time faculty files/records from the campuses Rockville, Takoma Park/Silver Spring, and Germantown
  • I was responsible for proper cleaning and maintenance of scanner equipment, and prepared documents for archival storage
  • I maintained benefit files/records
  • Audit, edit and applied redactions to electronic faculty documents
  • Troubleshoot situations that occurred; such as missing identification numbers, etc
  • Perform quality control checks on all documents being processed
  • Communicated and interacted with other employees as defined by the ability to see, read, handle or feel objects and equipment controls
  • Relieved receptionist daily, Answered phone calls from the general public, and staff members
  • Typed letters, memorandums, presentations, reports, charts, graph, and tables
  • Maintained supervisor, and other staff members calendars, responded to emails and made copies of documents
  • Supervisor: Ms
  • Nancy Lary (301-654-0003)

Document Imaging Specialist

Kelly Services
06.2013 - 08.2013
  • Enter information from documents into database for the Department of the Navy
  • Scan, and bookmark documents, edit images of various types, and proof-reads accuracy of data: Maintain proper rotation: crop to size, erase unwanted marks or additions to images
  • Remove staples and paperclips from documents
  • Repair torn papers and dog-eared corners
  • Make copies as needed
  • Format documents in accordance of customer specifications
  • Utilize specific image editing software
  • Move completed electronic files and date to proper location
  • Document completed tasks as required
  • Meet or exceed task productivity rates
  • Complete assignments per production schedule
  • Follow ICM Quality Management procedures
  • Relieved receptionist daily, Answered phone calls from the general public, and staff members
  • Typed letters, memorandums, presentations, reports, charts, graph, and tables
  • Maintained supervisor, and other staff members calendars, responded to emails and made copies of documents
  • Supervisor: Mr
  • John Wainwright (301-588-9720)

Data Capture Analyst

Daston Corporation
03.2010 - 09.2010
  • Perform 2010 census analyses of respondent survey data to determine intended responses
  • Operate data entry software and perform data entry using custom software designed to confirm the accuracy of Optical Character Recognition and Optical Mark Recognition efforts
  • Compare data with source documents in image format
  • Re-enter data in verification format to detect errors
  • Report data or system issues to supervisors
  • Work with supervisors to resolve any data issues
  • Maintain logs of activities and completed work
  • Supervisor: Ms
  • Laureen Parker (301) 520-4445

Administrative Assistant

Career Blazers/Federal Reserve Board
04.2008 - 09.2008
  • Validate Board Law Enforcement courses, and maintained time and attendance
  • Validate transcript records in Fed-Learn Software
  • Created and updated courses and offerings
  • Scanned, and prepared documents, brochures, and magazines for Police Officers
  • Scheduled and prioritized supervisor and other employee’s daily activities
  • Typed letters, correspondence, reports, and merged form letters with mailing list
  • Entered enrollment information into Fed-Learn, and PeopleSoft database and input test scores into system
  • Entered firearms scores, training dates and courses into the system
  • Reviewed incoming correspondence of a sensitive nature
  • Managed correspondence to include; prepared, and reviewed
  • Completed incoming and outgoing correspondence for procedural and grammatical accuracy, conformance to policies, and FAA standards
  • Prepared annual budgets and prepared and managed a variety of procurement actions including requisitions for equipment, software, and supplies
  • Processed travel requests and handles reimbursements
  • Maintained time and attendance records, prepared T&A reports, and maintained appointment calendars for the Police Officers and reports
  • Worked as a receptionist in the HR department
  • Greeted guests, screened all phone calls, distributed mail/newspapers, general office maintenance, managed conference rooms and arranged appointments
  • Cleaned kitchen, stocked cabinets, maintained directories, reference guides, personnel list, handled all Fed Ex/UPS shipments, ordered lunch and office supplies
  • Responsible for the issuance, inventory and maintenance of WMD Gear to all members of the Law Enforcement Unit
  • Responsible for maintaining the central repository of training materials and information on the U: drive
  • Update/Maintain the Training Scheduled and Training Calendar posted on the Intranet
  • Ensure the purchase order is in place
  • Contact and schedule the vendor to provide training and printing of training materials for the students
  • Xerox copies of all needed forms and documents for training i.e
  • Safety and eligibility forms
  • Clean kitchen and Receptionist area daily
  • Supervisor: Ms
  • Yvonne Rivera (202-467-4222)

Legal Instrument Examiner

DC Jail
01.2007 - 05.2007
  • Provided numerous inmate record keeping functions of a technical nature involving commitment papers received
  • Handled case file, and checked out files
  • Proofread intake paper work for errors before entering into the system
  • Maintained switchboard when necessary, and related messages
  • Received, reviewed, scanned, and verified commitment papers
  • Scanned, file, faxed, input & processed inmate medical & dental records
  • Computed a variety of sentence data, sentence, and short-term release dates
  • Certified the legality of sentences for persons committed to the department to ensure that inmates are detained in accordance with current laws, court opinions and rulings
  • Maintained an official record for each inmate and ensured information is posted in the Jail and Community Corrections Systems (JACCS)
  • Reviewed daily statistical recordation and JACCS system data for quality controls
  • Prepared correspondence from the records office to relatives of inmates, law enforcement agencies, the courts, etc, related to sentence, records and related questions
  • Maintained a reference library of legal publications, including the U.S
  • And D.C
  • Codes, court decisions, appellate court opinions, and other related materials
  • Supervisor: Ms
  • Jeanette Myrick (202-698-4826)

Data Entry/Receptionist

Nati Eastek/DEA
06.2006 - 05.2007
  • I Process all incoming Federal Express, DHL, Airborne Express, and UPS mail that were delivered to the Drug Enforcement Administration
  • Input all information to include: tracking number, type of package, recipients name and office
  • Maintained Receptionist desk
  • Maintained mail run daily, processed, proofread documents for spelling errors and sorted mail
  • Supervisor: Mr
  • Dennis Sample (202-307-4885)

Security Data Specialist

US Investigations
01.2005 - 06.2006
  • Processed 171 forms for employees that needed a security clearance
  • Initiated and monitored the flow of security cases, performed data entry functions while entering and tracking the progress for cases, and coordination administrative functions between field and other staff
  • Entered data from 171 forms into data base
  • Validated, scoped, proofread documents for errors, and scanned applications
  • Provided administrative and general office support
  • Prepared final correspondence, reports and other published material; prepared briefing material; established and maintained program files; performed budget and finance functions; and developed, analyzed and maintained administrative operating processes and procedures
  • Received, organize and sort investigative documents and reports from OPM and other outside agencies
  • Operated, updated and maintained sensitive information in agencies databases
  • Maintained functional control and accountability of personnel security files
  • Reviewed security forms (e.g., SF-85, SF-85P, SF-86 and OF-306) for accuracy and completeness
  • Review SF-87, fingerprint cards for accuracy and completeness
  • Send security correspondence by email to security offices
  • Escorted cleaning crew, and maintenance employees
  • Processed cases for investigations initiation and adjudication review
  • Utilization of fingerprinting machines for accurate print copies, prepared and scanned documents
  • Supervisor: Ms
  • Sandra Howard (703-734-0232)
  • Okay to contact this Supervisor: Yes

Purchasing Expediter

National Abortion Federation
09.1999 - 10.2003
  • Purchased, and process pharmaceutical drugs for various clinics
  • Entered purchase requisitions in Access Database, faxed and proofread documents for spelling errors
  • Interacted with suppliers shipping and receiving department to ensure pharmaceutical supplies were delivered in a timely manner
  • Processed all incoming orders, maintained records, maintained credit card statements, negotiated prices, and interacted with both the facilities and suppliers handling customer complaints and supplier problems due to late arriving freight, lost or damaged freight, manufacture’s back-orders, and discontinued products
  • Maintained and kept updated physician’s State and DEA license
  • General office duties included, but were not limited to, updating the P.C
  • Database, taking telephone inquiries, filing, and faxing
  • Supervisor: Ms
  • Vicky Saporta (202-667-5881)
  • Okay to contact this Supervisor: Yes

Administrative Assistant

CACI
09.1998 - 09.1999
  • Responsibilities included, answering telephones, greeting, and logging-in guest
  • Coordinated calendars, scheduled meetings, and trained employees on receptionist desk
  • Provided general clerical support for 20 employees or more, which included: typing memos and other correspondence as needed, ordering office supplies, backing-up all network files to the network server and changing back-up tapes; proof-reading, faxing and editing all out-going documents
  • Responsible for cleaning the receptionist area, and kitchen
  • Supervisor: Vance (202-712-7979)

Facility Helper/Building Service Worker

Tech Aid
10.1995 - 09.1998
  • High and low dusting of surfaces
  • Wash walls, partitions, clean door and window glass (interior and exterior) that can be reached from the ground
  • Clean, wax, and dust all furniture, tables, exhibit cases, fixtures, wipe down countertops, doors, and trim
  • Empty trashcans, smoking urns, and remove recycling from collection areas to proper bins for removal
  • Move and arrange furniture as needed to accomplish routine tasks such as sweeping, vacuuming, and mopping floors
  • Operates automatic scrubbers, power sweepers, vacuum cleaners, buffers for vinyl and other hard floor surfaces
  • Sweep and shovel snow from steps or walks at building entrances and connecting walks
  • Restrooms: Daily clean and service lavatories and restrooms
  • Refill paper products, sanitize toilets and sinks, and wipe down partitions
  • Assist in special projects/events: clean after remodeling or construction, setup and clean after special events
  • Required to report items to supervisor that need repaired
  • Move furniture, supplies, and miscellaneous equipment as directed
  • Perform other duties as assigned and/or required
  • Supervisor: Mr
  • James Wrighth (514-482-6790)
  • Okay to contact this Supervisor: Yes

Junior Buyer-Purchasing-Materials Management

Howard University
01.1993 - 12.1994
  • Responsible for both the purchasing of office supplies, furniture and computers for the University and Hospital, and ensuring their correct and prompt delivery
  • Input purchase orders into Access data base, and proofread documents for errors
  • Assists in selection process and develops and maintains on-going vendor relationship
  • Contacted vendors to obtain prices; scheduling and following-up on delivery dates; ordering, receiving and inventorying weekly office supplies for all departments
  • Acted as the liaison between vendors and management by negotiating the prices on small orders ensuring that the best prices were attained in the procurement process
  • Prepared and processed invoices for each individual university department and kept record of each department quarterly spending, and set up blanket order accounts
  • Processed requisitions, delivery orders, and other procurement obligations)
  • Interacted with shipping & receiving department on a daily basic to ensure that goods were delivered in a timely manner
  • Checked for insufficient funds before order was processed
  • Clerical duties include maintaining procurement files, resolving a variety of shipment, payment or other discrepancies, and preparation of procurement documents (including making copies and faxing)
  • Verifies information contained in documents and completed property inspections for the dormitories at the University
  • Supervisor: Mr
  • Samuel Alexander (202-806-1307)
  • Okay to contact this Supervisor: Yes

Secretary

Howard University
01.1993 - 12.1993
  • Assist professors in the Math Department with test preparation
  • Typed, and filed letters, memorandums, and assist student with general information
  • Answered telephones, direct calls and visitors to appropriate locations
  • Screened telephones calls, maintained mail distribution, and maintained student files
  • Arranged and scheduled meetings and appointments
  • Supervisor: Ms
  • Sharon Brown (202-806-6700)
  • Okay to contact this Supervisor: Yes

Secretary

Howard University
02.1990 - 12.1991
  • Provided clinical support to Project Coordinator and other project staff
  • Typed and filed routine letters, memorandums, project related materials and reports using Microsoft Office programs
  • Answered student questions in reference to the RN-BSN Program
  • Respond to general inquiries about the RN-BSN program by sending information to inquiring students, proofread brochures, magazines, and books pertaining to the nursing program
  • Arranged and scheduled meetings and appointments
  • Filed and duplicated related documents and correspondence
  • Managed local, domestic, and distant travel arrangements, prepared time, and attendance, processed emails, proofread documents, and operated switchboard which consist of 10 lines
  • Ordered and maintained adequate office supplies, and registered students during registration
  • Performed other duties as assigned and maintained budget records
  • Supervisor: Ms
  • Suzy Guerrier-Adams (202-806-5602)
  • Okay to contact this Supervisor: Yes

Education

High School or equivalent - General Studies

Eleanor Roosevelt H.S.
Greenbelt, MD

Technical or Occupational Certificate - Clerk Typist Receptionist

Chesapeake Institute
Camp Springs, MD

Some College Coursework Completed - MS Dos, Lotus 1-2-3, Word Perfect

Prince George's Community College
Largo, MD

Some College Coursework Completed - Elective Courses

Prince George's Community College
Largo, MD

Technical or Occupational Certificate - Graphic Arts/Web Design

SW Design School
Glen Burnie, MD

Skills

  • Corel Word Perfect Suite 8
  • Microsoft Works
  • Microsoft Word
  • Excel
  • Power Point
  • People Soft
  • Adobe
  • Nuance
  • Outlook Express
  • E-Quip
  • HP Scanner
  • Turbo Scan
  • QuickBooks
  • Microsoft Access
  • Lotus Notes
  • OCR
  • OMR
  • Truth Scrubber
  • Image Now
  • Oracle
  • Snipping Tool
  • Data Facts
  • E-APP
  • NP 2 Portal
  • NBIS
  • TECS
  • JWINN

Training

SW DESIGN SCHOOL, Graphic Arts/Web Design, 2016, Windows Operating 7 System, Microsoft Word 2013, Microsoft Excel 2013, Gimp 2.8, Building a Gimp 2.8 Portfolio, Word Press & Advance Coding, Google CS First

Securityspecialistexperience

Goddard Space Center, Issued NCC badges to staff members and visitors., Briefed visitors and staff about security rules., Typed work order sheets and entered information into the system.

Teletypeoperatorexperience

Goddard Space Center, Input space flight information into video keyboard terminal.

Dayphone

301-627-4215

Timeline

Personal Security Assistant

ATF
09.2023 - Current

Data Archives Specialist

Adnet Systems, Inc/Goddard Space Center
03.2017 - 09.2023

Document Specialist/Administrative

Spectra Force
08.2015 - 12.2015

Document Imaging Specialist/Administrative

Arena Technical Services
06.2014 - 06.2015

Document Imaging Specialist

Kelly Services
06.2013 - 08.2013

Data Capture Analyst

Daston Corporation
03.2010 - 09.2010

Administrative Assistant

Career Blazers/Federal Reserve Board
04.2008 - 09.2008

Legal Instrument Examiner

DC Jail
01.2007 - 05.2007

Data Entry/Receptionist

Nati Eastek/DEA
06.2006 - 05.2007

Security Data Specialist

US Investigations
01.2005 - 06.2006

Purchasing Expediter

National Abortion Federation
09.1999 - 10.2003

Administrative Assistant

CACI
09.1998 - 09.1999

Facility Helper/Building Service Worker

Tech Aid
10.1995 - 09.1998

Junior Buyer-Purchasing-Materials Management

Howard University
01.1993 - 12.1994

Secretary

Howard University
01.1993 - 12.1993

Secretary

Howard University
02.1990 - 12.1991

Technical or Occupational Certificate - Clerk Typist Receptionist

Chesapeake Institute

Some College Coursework Completed - MS Dos, Lotus 1-2-3, Word Perfect

Prince George's Community College

Some College Coursework Completed - Elective Courses

Prince George's Community College

Technical or Occupational Certificate - Graphic Arts/Web Design

SW Design School

High School or equivalent - General Studies

Eleanor Roosevelt H.S.

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Venita Ann Davis