Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

Venitra Gaut

Summary

Senior Administrative Assistant with more than 10 years of experience. Knowledgeable about scheduling, calendar maintenance, event planning and customer service. Ability to maintain high level of professionalism and efficiently prioritize tasks.

Overview

21
21
years of professional experience

Work History

Sr. Administrative Assistant

Southwest Airlines
12.2014 - Current
  • Serve as the department’s centralized resource for administrative support and SWA Culture
  • Manage administrative tasks; including, calendar and email, catering/meeting set up and timekeeping
  • Submit expense reports and reconcile p-card
  • Arrange and manage travel for Leaders and remote Team members
  • Strategize and coordinate with facilities regarding space management
  • Assist in onboarding new employees
  • Facilitate department culture activities and maintain culture budget

Recruiting Coordinator (Contractor)

Southwest Airlines
04.2012 - 12.2014
  • Assist onsite MSP and vendor management team with various aspects of staff augmentation program; including recruiting process; supplier relations, on-boarding, and off-boarding contractors
  • Maintain contract staffing database (Beeline) to ensure information remains current
  • Actions include, but not limited to requirement changes, cancellation and status updates to requisition records
  • Work with team and managers to establish recruiting plans, requirements and objectives
  • Provide guidance regarding Human Resource policies and guidelines
  • Effectively oversee a high volume of recruiting associated administrative duties
  • Use VMS tool to track and report applicant data
  • Generate ad hoc recruiting reports for hiring leaders

Administrative Assistant

Match.com
01.2003 - 08.2011
  • Provide executive level administrative support to multiple executives, including Chief Technology Officer and Sr. Vice President
  • Coordinate projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines
  • Plan and coordinate corporate luncheons and develop presentations for related on-site and off-site meetings
  • Arrange international and domestic travel for large meetings and conferences
  • Serve as a liaison between departments to ensure proper communication and reporting

Marketing Assistant

  • Supported Vice President of Marketing and PR team with marketing initiatives
  • Coordinated with advertising agency regarding needs pertaining to specific projects
  • Recruited participants and assisted with facilitation of focus groups
  • Organizing focus group raw data into a formal presentation

Education

High School Diploma -

Lake Highlands High School
Dallas, TX

Skills

  • Microsoft Office
  • Schedule Management
  • Project Coordination
  • Office Administration
  • Time Management

Accomplishments

    Developer | Harmony | Adaptability | Connectedness | Empathy

Timeline

Sr. Administrative Assistant

Southwest Airlines
12.2014 - Current

Recruiting Coordinator (Contractor)

Southwest Airlines
04.2012 - 12.2014

Administrative Assistant

Match.com
01.2003 - 08.2011

Marketing Assistant

High School Diploma -

Lake Highlands High School

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Venitra Gaut