Venus Russin
East Amherst,NY
Summary
Dedicated Administrator seeking a position offering opportunities for new professional and personal challenges. Self-starter with a positive, can-do attitude, ability to balance multiple priorities, experience in higher-education, and who is driven to learn, improve, and succeed.
Overview
28
28
years of professional experience
Work History
Engineering Management Program Coordinator
University At Buffalo
01.2024 - Current
- Enhanced program efficiency by streamlining processes and implementing innovative solutions.
- Managed budgets and resources for successful execution of multiple programs simultaneously.
- Academic advisement of over 150 students every semester.
- Identified student milestones or missed milestones and proactively reached out to support, guide and direct students next steps and alternatives.
- Organized events to enhancing their learning experience within the program framework.
- Developed marketing materials to promote program offerings, increasing awareness and participation rates among target audiences.
- Maintained detailed records of program activities and participant data, ensuring compliance with internal policies and external regulations.
- Scheduled all undergraduate and graduate courses each semester for the Department of Industrial and Systems Engineering and Applied Sciences.
- Conducted market research to identify trends and potential opportunities for program growth or expansion.
- Provided exceptional customer service to program participants through prompt response times and attentive assistance with inquiries or concerns.
- Monitored performance metrics closely to evaluate areas requiring intervention or adjustment, making data-informed decisions that contributed positively towards overall results.
- Championed program improvement initiatives based on stakeholder feedback, demonstrating adaptability and a commitment to excellence.
- Collaborated with other program coordinators to achieve consistency in program objectives and services.
Assistant to the Director, Counseling Services
State University Of New York At Buffalo
09.2021 - 09.2023
- Supervised three front office staff and hired and trained four student assistants
- Input data and produced multiple monthly and annual reports
- Updated and tested website weekly
- Served on several department and university committees
- Developed annual department budget
- Directed, monitored and reconciled department expenditures via ShopBlue
- Processed travel reimbursements using Concur
- Coordinated large scale outreach programs, research projects, conferences, and clinical and training operations
- Identified and managed grants
- Planned, developed and streamlined departmental operations
- Coordinated an eight month construction project to refurbish and facilitate the move of one of our offices.
Staff Assistant, Facilities Finance and Admin.
State University Of New York At Buffalo
11.2018 - 09.2021
- Processed 40 to 50 invoices daily with efficiency and accuracy, resulting in decreased discrepancies
- Reached out to vendors to verify information and follow up on outstanding accounts
- Developed positive rapport by efficiently addressing incoming correspondence and resolving multiple A/P inquires per day
- Researched topics and completed with due diligence to resolve issues in a timely manner
Admissions Advisor, Office of Admissions
State University Of New York At Buffalo
09.1995 - 08.2007
- Recruited first-year, transfer, and Educational Opportunity Program (EOP) students
- Met or exceeded freshman-application goals for assigned recruiting region for five consecutive years
- Counseled prospective day, evening, EOP, and international students on academic programs and admissions procedures
- Organized and conducted recruiting events and panels (including PowerPoint presentations) at various high schools
- Conducted information sessions for large audiences
- Assessed financial eligibility for EOP admissions
- Made admissions decisions for over 3,000 first-year, transfer, and EOP applicants each year
- Supervised DARS (Degree Audit Reporting System) unit, directing support staff and coordinating services with University academic departments and other service units
- Sought out and maintained business relationships with high-school and two-year college guidance counselors, as well as local academic organizations, to generate student applicants
Assistant Director, Department of Economics
State University Of New York At Buffalo
01.2004 - 04.2004
- Counseled over 100 domestic and foreign Masters Program students annually in application process, especially guiding foreign students in providing financial documentation and confirming visa eligibility
- Evaluated up to 75 domestic- and foreign-student applicants each year for admission into Program, determining equivalency of foreign transcripts to domestic undergraduate degrees
- Served as academic advisor to 50 Master Program students, assisting with course selections and semester planning, and serving as liaison to other University departments
- Worked with Department Director on special projects
Education
Bachelor of Arts - Business Studies
State University of New York College At Buffalo
Buffalo, NYSkills
- Customer relations
- Personnel supervision
- Budgeting and finance
- Contract management
- Schedule management
- Website management
- Grant management
- Accounts payable and receivable
- Vendor Sourcing and negotiations
- Event planning
- Outreach programs
- Research projects
- Recruitment
- Academic advisement
Computer Skills
Microsoft Office, Word, Excel, Outlook, Powerpoint, Maximo, Qualtrics, Titanium, SIRI, HUB, Slate and Navigate.
Timeline
Engineering Management Program Coordinator
University At Buffalo
01.2024 - Current
Assistant to the Director, Counseling Services
State University Of New York At Buffalo
09.2021 - 09.2023
Staff Assistant, Facilities Finance and Admin.
State University Of New York At Buffalo
11.2018 - 09.2021
Assistant Director, Department of Economics
State University Of New York At Buffalo
01.2004 - 04.2004
Admissions Advisor, Office of Admissions
State University Of New York At Buffalo
09.1995 - 08.2007
Bachelor of Arts - Business Studies
State University of New York College At Buffalo
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