Verenise Alvarado

Administrative coordinator December 2022-present

• Maximize efficiencies and problem solving in the processing of procure to pay transactions, and employee reimbursements and travel. Implement enabling technologies and service level metrics to achieve quick resolution and reduce processing times.
• Advises on financial and business practices, policy and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls.
• Purchase goods or services that meet the quantity and quality expectations of the organization
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Deliver departmental effectiveness and reliability through consistent communication, development of procurement skills and expertise, and comprehensive implementation of “best practice” processes.
• Regularly handles confidential information and sensitive issues.
• Analyze, prepare, and/or review sponsored projects' financial activities.
• Transfer of existing funding / relinquishing statements.
• Assistance with initial grant award / account setup
• calculating and recovering all legitimate indirect costs; and closing out accounts.
• Assist in preparing and submitting the annual financial report, the annual operating budget, quarterly operating projections, and the monthly financial report to senior management and UT System.
• Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports.
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Residency Program November 2019- December 2022

• Assist the program director with the residency program by ensuring that regulatory and
accreditation standards are met through ACGME, educational activities that support the
curriculum are established, and departmental policies are created and enforced.
• Support the program director by maintaining calendar, scheduling meetings, monitoring
leave requests, composing formal and informal correspondence, maintain and update
credentialing, make travel arrangements, and reconcile travel and expenses.
• Coordinate the recruiting activities for the residency program
• Coordinate new resident's program orientation.
• Coordinate graduation ceremony and other social gatherings for the residency program.
• Maintain and enter data into New Innovations for General Surgery residents along with
visiting residents for various outside institutions.
• Manage schedules and resident attendance for all required educational activities,
including conferences and other didactic experiences such as Mock Orals, Selected Readings
and GO Pro Case Reviews.
• Arrange conferences that include booking conference rooms
• Attends required meetings of the Clinical Competency Committee and the Program
Evaluation Committee to evaluate all residents semi-annually and annually and the program.
Assists in completing a summary of evaluations which must be composed on each resident and
distributed.
• Complete education verification for current and past residents with outside verification
companies.
• Initiate purchase orders, non-purchase orders and check requests.
• Coordinate and maintain resident profiles required by ACGME
• Proctor Prite exam
• Create and distribute orientation folders for incoming residents, fellows and interns

Operations Coordinator July 2018-2019
• Coordinate and assist with management of facilities and operational requests
• Manage the Emergency contact list & notifications
• Coordinate and assist with reallocation & renovations requests including but not limited
to; office-built outs, furniture installation, reconfigure office space to consolidate, phone
installations, remodeling services, telecommunication and IT work orders.
• Assist with management of expansion projects through public affairs
• Managing and reporting issues related to projects directly to DMO
• Assign security coordinator to secondary (FMS, parking, badge access, systems)
• Department representative for all facilities meetings at MSB & BBSB
• Manage space survey and annual report required by central administration
• Equipment Coordinator; updating inventory report, transferring request through FMS,
maintenance agreement annual renewals, schedule environmental health safety to clean out any
biohazard, working with EHS as single point of contact
• Manage and schedule surplus pickups and drop off required for department
• Manage and process records retention requests according to retention schedule
• Manage and coordinate with the staff for shredding required for confidential documents
• Manages and facilitate all keys for department, assignment and retrieve as needed
• Facilitate distribution for all incoming faxes through Rightfax for department
• Assist with management of new employee onboarding including; office assignment, set
up by providing the right supplies, computer setup, telephone setup, printer, scanner, parking
contract, furniture, name plate, telephone, white coats, computer, and business cards
• Coordinate requests to Dean's office for badge access for all of BBSB including
pharmacy, restricted lab access and all levels.
• Assist with any department decorations for events as needed per DMO.

Other
• Manage DMO's calendar, all meeting requests
• Coordinate all travel arrangements for DMO
• Draft memos, emails, reports, graphic designs for presentation to department from DMO
• Schedule new Faculty and Staff photo sessions
• Order Lab coats and business cards
• Parking Coordinator- submits and scans forms
• Manages conference room schedule

Exceptionally strong attention to detail
• Maintained records of incoming and outgoing mail.
• Sort all mail received and file accordingly.
• Maintained operating equipment and work area.
• Proficient with Word and Excel.

• Implemented new software systems to enhance dispatch operations and data management capabilities.
• Scheduled deliveries and pickups according to customer needs.
• Coordinated schedules for optimal coverage of daily workload and adjusted quickly to changing demands.