Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Veronica Aguilar

Pecos

Summary

Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.

Overview

13
13
years of professional experience

Work History

Deputy District Clerk

Reeves County
11.2024 - Current
  • Guided constituents through complex legal procedures, offering exceptional customer service during their interactions with the court system.
  • Developed effective communication channels within the office, fostering a positive work environment and efficient operations.
  • Answered telephone calls, took messages and transferred calls to appropriate colleagues.
  • Reviewed court documents to process subpoenas, motions and pleadings.
  • Prepared court documents for filing in alignment with established protocols to support compliance.
  • Maintained and updated electronic databases to accurately and securely store court documents.
  • Prepared court orders and judgments for signature.
  • Responded to in-person and telephone requests for information from general public, attorneys and other involved parties.
  • Supported courtroom proceedings as needed by preparing documents, managing evidence exhibits, or acting as liaison between court officials.
  • Handled sensitive family law cases professionally, preserving confidentiality while assisting all parties involved in navigating legal requirements efficiently.
  • Examined legal documents submitted to courts for adherence to laws and court procedures.
  • Processed payments for fines and fees, maintained accurate drawers, issued receipts, and updated account balances.
  • Collected court fees and fines and recorded amounts collected in [Software].
  • Performed routine data entry or document management.
  • Responded to requests for information from public, other municipalities or state and federal legislative offices.
  • Researched information in municipal archives upon request of public officials or private citizens.

Accounts Specialist

Salgado Transports LLC.
01.2023 - 11.2024
  • Collaborated closely with cross-functional teams to address financial issues, improving overall efficiency.
  • Managed vendor relationships, negotiating favorable terms to control costs and improve service quality.
  • Coordinated month-end closing activities, ensuring accurate financial statements within tight deadlines.
  • Maintained accuracy in financial data entry by diligently reviewing transactions and correcting errors promptly.
  • Served as a trusted resource for colleagues seeking guidance on various aspects of account management, fostering teamwork and knowledge sharing.
  • Prepared and submitted timely invoices, statements and payment reminders for customers.
  • Resolved complex billing issues by working collaboratively with clients, fostering positive relationships.
  • Improved departmental efficiency through the development of automated tools for routine tasks and reporting needs.
  • Provided training on accounting software for new employees, contributing to a seamless onboarding experience.
  • Analyzed account variances as part of ongoing performance tracking efforts, identifying trends and areas for improvement.
  • Reviewed account activity to assess financial status and evaluate discrepancies.
  • Adhered to standards of quality and service as well as all compliance requirements.
  • Built strong relationships with clients, vendors and stakeholders for loyal, profitable accounts.
  • Analyzed financial data and generated accurate, insightful reports for management.

Interim Executive Director

Pecos Area Chamber Of Commerce/CVB
12.2020 - 06.2022
  • Worked closely with organizational leadership and board of directors to strategically affect operational direction.
  • Drove strategic improvements to enhance operational and organizational efficiencies.
  • Exercised appropriate cost control to meet budget restrictions and maximize profitability.
  • Recruited new members by networking at community events and distributing promotional materials to attendees.
  • Updated and maintained membership database on consistent basis.
  • Spearheaded change management and strategic turnaround for company during significant restructuring and downsizing.
  • Developed strategic partnerships with key stakeholders to expand the organization''s reach and influence.
  • Managed a diverse team of professionals, fostering a collaborative work environment for increased productivity.
  • Optimized operational workflows, reducing overhead costs and maximizing resource allocation.
  • Guided staff through periods of organizational change, maintaining morale and engagement during transitions.
  • Promoted a culture of continuous improvement by encouraging professional development opportunities for staff members.
  • Forge strong relationships with board members, providing regular updates on organizational progress and soliciting their expertise when needed.
  • Collaborated with external organizations including non-profits, businesses and government agencies to create mutually beneficial partnerships.
  • Worked closely with organizational leadership and board of directors to guide operational strategy.
  • Presented regularly at conferences or industry events showcasing the accomplishments of the organization.
  • Built relationships with donors, government officials and other organizations to secure funding and support for organization.
  • Set organizational goals and objectives to guide and direct company focus and achieve mission fulfillment.
  • Defined company roles and responsibilities to establish and enhance processes.
  • Advocated for organization and company mission to raise awareness and support.
  • Aligned department vision, goals, and objectives with company strategy to achieve consistently high results.
  • Created promotional materials and provided insightful information to social media, websites and print media to educate public.
  • Established and maintained strong relationships with customers, vendors and strategic partners.
  • Represented organization at industry conferences and events.
  • Managed financial, operational and human resources to optimize business performance.
  • Oversaw divisional marketing, advertising and new product development.
  • Maintained P&L and shouldered corporate fiscal responsibility.
  • Communicated business performance, forecasts and strategies to investors and shareholders.

Office Manager

Pecos Area Chamber Of Commerce/CVB
08.2015 - 06.2022
  • Maintained computer and physical filing systems.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
  • Managed office operations while scheduling appointments for department managers.
  • Coached new hires on company processes while managing employees to achieve maximum production.
  • Coordinated special projects and managed schedules.
  • Compared vendor prices and negotiated for optimal savings.
  • Arranged corporate and office conferences for company employees and guests.
  • Prepared meeting materials and took clear notes to distribute to stakeholders.

Optometrist Assistant

West Texas Eyecare
02.2014 - 07.2016
  • Conducted pretest procedures to gather data before exam and make eye appointments more efficient and productive.
  • Input patient information and exam findings into electronic medical records system to facilitate accurate record-keeping.
  • Assisted with insurance questions, eligibility and prior authorizations of medications and glasses.
  • Coordinated patient scheduling, monitored patient flow throughout office and properly communicated delays.
  • Instructed patients on contact lens insertion and removal and lens care guidelines.
  • Helped patients with selecting and ordering glasses or contact lenses to encourage informed decisions.
  • Performed ancillary testing when ordered by optometrist and thoroughly explained procedures to patients.
  • Collaborated with optometry staff to reach individual and team goals.
  • Assisted with dilating patients or using eye medications when directed by optometrist.
  • Acquainted patients with procedures and explained purpose of testing to establish consent.
  • Performed clerical duties, such as word processing, data entry, answering phones and filing.
  • Collected and documented patient medical information such as blood pressure and weight.
  • Assisted with routine checks and diagnostic testing by collecting and processing specimens.
  • Collaborated with medical and administrative personnel to maintain patient-focused, engaging and compassionate environment.
  • Maintained detailed records of test results by entering data and patient information into computer.
  • Liaised with patients and addressed inquiries, appointment requests and billing questions.
  • Supported duties for diagnostic and technical treatment procedures, such as setting up and operating special medical equipment and apparatus.
  • Efficiently performed insurance verifications, pre-certifications and pre-authorization functions.
  • Implemented care and efficiency improvements to support and enhance office operations.
  • Collected pertinent data and calculations to aid physician in interpreting results.

Accounting Clerk

Town Of Pecos City
08.2012 - 10.2013
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Input high volume of monthly invoices with consistent accuracy.
  • Monitored status of accounts receivable and payable to facilitate prompt processing.
  • Managed accounts payable and receivables and payroll.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Managed accounting records and performed dues-ins and dues-outs tasks.
  • Investigated and resolved internal accounting variances to keep records current.
  • Completed biweekly payroll for company personnel.
  • Prepared reports for upper management detailing key financial metrics
  • Reconciled company accounts for credit cards, employee expenses and commissions.
  • Communicated with suppliers to reconcile invoice payments.
  • Streamlined accounts payable processes by implementing efficient invoice management and payment tracking systems.
  • Enhanced financial reporting accuracy by conducting thorough account reconciliations and resolving discrepancies promptly.
  • Improved cash flow management with diligent monitoring of incoming payments and timely collections followups.
  • Facilitated timely month-end closing activities by completing accurate journal entries and account adjustments.
  • Maintained organized filing systems for accounting records, ensuring easy access to crucial financial information when needed.
  • Increased processing efficiency by managing vendor relationships, negotiating favorable terms, and resolving disputes promptly.
  • Provided exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
  • Developed custom financial reports to support departmental needs and enhance data-driven decision-making capabilities.
  • Participated in system upgrades and process improvements aimed at increasing the efficiency of accounting operations overall.
  • Assisted in payroll processing tasks such as timesheet validation, overtime calculation, benefits administration, and tax deductions.
  • Collaborated with other accounting clerks to maintain a cohesive and supportive work environment, fostering knowledge sharing and continuous improvement efforts.
  • Demonstrated adaptability by learning new software tools and accounting practices, ensuring continued professional development and growth.
  • Maintained accounting records utilizing in-house and client systems.
  • Maintained accurate and complete documentation to facilitate accounting and filing functions.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Maintained clean and organized files by keeping accounts payable records up-to-date.
  • Used accounting software to prepare weekly and monthly financial reports.
  • Completed payroll functions to facilitate accurate and prompt staff payments.
  • Transferred data and documents to facilitate system migration and software updates.
  • Analyzed financial discrepancies and provided solutions for accurate financial records.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Entered figures using 10-key calculator to compute data quickly.

Education

High School Diploma -

Pecos High School
2002

Skills

  • Friendly and Relatable
  • Confidence and Drive
  • Adaptable and Resilient
  • Special Event Projects
  • Volunteer Relations
  • Office Management
  • Skilled in Microsoft Office
  • Spanish Fluency
  • Documentation
  • Strong organization
  • Maintaining confidentiality
  • Data entry proficiency
  • Document processing
  • Case file preparation
  • Creative problem solving
  • Document preparation
  • Payment collection
  • Records management
  • Dispute resolution
  • Records request coordination
  • Teamwork and collaboration
  • Customer service
  • Problem-solving
  • Time management
  • Problem-solving abilities
  • Attention to detail
  • Multitasking Abilities
  • Reliability
  • Excellent communication
  • Critical thinking
  • Organizational skills
  • Adaptability and flexibility
  • Effective communication
  • Decision-making
  • Verbal communication
  • Relationship building
  • Office administration
  • Public service
  • Self motivation
  • Goal setting
  • Professionalism
  • Time management abilities
  • Adaptability
  • Written communication
  • Administrative support
  • Telephone etiquette
  • Records maintenance

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Deputy District Clerk

Reeves County
11.2024 - Current

Accounts Specialist

Salgado Transports LLC.
01.2023 - 11.2024

Interim Executive Director

Pecos Area Chamber Of Commerce/CVB
12.2020 - 06.2022

Office Manager

Pecos Area Chamber Of Commerce/CVB
08.2015 - 06.2022

Optometrist Assistant

West Texas Eyecare
02.2014 - 07.2016

Accounting Clerk

Town Of Pecos City
08.2012 - 10.2013

High School Diploma -

Pecos High School

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Veronica Aguilar