VERONICA ALVAREZ
Alameda,CA
Summary
Accomplished Administrative Professional with 25+ years of progressive experience spanning corporate, government, and startup environments. Proven expertise in executive support, operations management, human resources, and cross-functional team leadership. Demonstrated ability to streamline processes, manage complex projects, and provide strategic administrative support to C-suite executives. Bilingual professional with strong technical proficiency and exceptional interpersonal skills.
Overview
28
28
years of professional experience
Work History
Administration Manager
FORUM MOBILITY, INC
01.2023 - Current
- Lead comprehensive administrative operations for innovative transportation company, providing strategic support to executive team and driving operational efficiency across all departments.
- Key Achievements:
- Manage complete administrative infrastructure, including executive scheduling, facilities oversight, and vendor relationships
- Provide direct executive support to CEO including board preparation, strategic planning assistance, and organizational management
- Drive accounts payable/receivable processes in collaboration with finance team, ensuring accurate financial operations
- Lead recruiting, screening, and onboarding processes, supporting company growth and talent acquisition
- Oversee contract administration and light paralegal duties, including LLC entity establishment for special projects
- Maintain SharePoint and file management systems, ensuring compliance and organizational efficiency
- Plan and execute corporate events and meetings, including travel coordination and logistics management
Project Coordinator
CANDELA RENEWABLES
11.2021 - 01.2023
- Arranged complex development projects for renewable energy company, managing contractor relationships and ensuring regulatory compliance.
- Key Achievements:
- Negotiated and executed agreements with contractors and consultants, streamlining project delivery
- Managed comprehensive background check processes for employees, contractors, and legal partners
- Coordinated document management and filing systems for internal and external stakeholders
- Supported regulatory compliance and application processes with agencies and utilities
- Developed executive presentations for management and external parties using advanced PowerPoint skills
- Facilitated IT coordination and building management relationships
Administrative Assistant II
STATE BAR OF CALIFORNIA
05.2019 - 10.2021
- Provided high-level administrative support to CFO and Finance Department while serving as Board Committee Coordinator for public-facing initiatives.
- Key Achievements:
- Supported executive-level financial operations including budget preparation, statistical analysis, and payroll verification
- Managed vendor relationships, purchase orders, and payment processing systems
- Served as Board Committee Coordinator, managing public teleconferences, webinars, and committee logistics
- Created ADA-compliant documents and reports for Board of Trustees and committees
- Oversaw information flow to public and internal constituents, serving as primary resource for complex inquiries
Administrative Assistant II
FIRST SOLAR, INC
09.2012 - 09.2018
- Provided comprehensive administrative support to VP of Project Development and cross-functional teams across international operations.
- Key Achievements:
- Managed office operations and safety protocols for maximum productivity and compliance
- Coordinated with international teams in US, Malaysia, and Latin America to improve purchasing and payment policies
- Supported Latin American market expansion through country setup processes and policy development
- Managed complex event planning including corporate milestones, team building, and professional development events
- Trained new associates on Source-to-Pay processes and safety procedures across multiple time zones
- Served as liaison between cross-functional teams, clients, subcontractors, and consultants
Receptionist/Administrative Assistant
AEROTEK STAFFING
01.2011 - 01.2012
- Temporary assignment supporting First Solar operations with SAP processing and administrative coordination
Administrative Assistant I
STATE BAR OF CALIFORNIA
01.2009 - 01.2011
- Managed attorney and public hotline operations with high-volume data processing and member services support
Administrative Assistant
KPMG, LLP
01.2006 - 01.2009
- Supported partners and senior managers with document preparation, client relations, and special projects
Multiple Roles
TELECARE CORPORATION
01.2001 - 01.2006
- Benefits Tech - HRIS (2003-2006): Managed employee data systems for 2000+ employees across 50+ programs in multiple states
- Project Administrative Assistant (2002-2003): Led recruitment, training, and facility setup for new program launches
- Administrative Assistant (2001-2002): Provided analytical support to Clinical Information team
Administrative Assistant
STATE OF CALIFORNIA, DEPT. OF INSURANCE
01.1998 - 01.2001
- Provided executive-level administrative support with confidential information management and vendor coordination
Education
High School Diploma -
Encinal High School
Alameda, CASkills
- Software & Systems: MS Office Suite, SAP, Oracle/JDEdwards, Salesforce, DocuSign, Adobe Acrobat Pro
- Financial Systems: Concur, Gusto, Sequoia One, TriNet, Expensify, CyberSource
- Specialized Skills: 10-Key Touch/Data Entry, Multi-line Phone Systems, CommonLook ADA Document Remediation, Database Management
- Languages: Fluent in Spanish (written & spoken)
Languages
Spanish
Native or Bilingual
PROFESSIONAL HIGHLIGHTS
- 25+ Years of progressive administrative experience across diverse industries
- Executive Support Expertise with proven ability to manage C-suite relationships and strategic initiatives
- International Experience coordinating with teams across multiple countries and time zones
- Regulatory Compliance experience with government agencies and professional organizations
- Financial Administration skills including AP/AR, budget management, and expense reporting
- Technology Integration with expertise in multiple software platforms and system implementations
- Leadership & Training experience with staff development and process improvement initiatives
Timeline
Administration Manager
FORUM MOBILITY, INC
01.2023 - Current
Project Coordinator
CANDELA RENEWABLES
11.2021 - 01.2023
Administrative Assistant II
STATE BAR OF CALIFORNIA
05.2019 - 10.2021
Administrative Assistant II
FIRST SOLAR, INC
09.2012 - 09.2018
Receptionist/Administrative Assistant
AEROTEK STAFFING
01.2011 - 01.2012
Administrative Assistant I
STATE BAR OF CALIFORNIA
01.2009 - 01.2011
Administrative Assistant
KPMG, LLP
01.2006 - 01.2009
Multiple Roles
TELECARE CORPORATION
01.2001 - 01.2006
Administrative Assistant
STATE OF CALIFORNIA, DEPT. OF INSURANCE
01.1998 - 01.2001
High School Diploma -
Encinal High School