Veronica Chavez
Baytown,TX
Summary
AP/AR Manager with proven track record of enhancing productivity and efficiency in financial operations. Specialize in managing accounts payable/receivable processes, implementing streamlined billing systems, and conducting thorough financial audits to ensure accuracy. Excel in communication, problem-solving, and time management, ensuring smooth financial operations and effective team collaboration.
Overview
8
8
years of professional experience
Work History
AP/AR Manager
Empower Clinical Services
Houston, TX
03.2024 - 09.2024
- Manage day-to-day operations for the Accounts Payable and Accounts Receivable team, providing daily direction, guidance, and development (team of 10+).
- Serve as right hand to the Controller, supporting month-end close functions, including cash flow reporting, AR aging reports, cash forecasting, journal entries, complex reconciliations, intercompany/multi-entity transactions, payment trend analysis, and special projects.
- Collaborate closely with cross-functional groups to ensure best practices and timely resolutions to pending issues.
- Act as the liaison to vendors and customers regarding higher-level issue resolutions, internal employees for expense reimbursements, and outside audit support as needed.
- Weekly check run management.
- Audit, review, and analyze incoming AP invoices for accuracy and approvals.
- Full cycle processing of AP and AR invoices to support high-volume workload, as needed.
- Developed and maintained an effective system for tracking accounts receivable payments.
Accounting Shared Services Manager
TIMEC Oil & Gas
03.2022 - 03.2024
- Managed and oversaw the daily operations of the accounting department including month and end-year process, accounts payable/receivable/procurement, cash receipts, general ledger, payroll and utilities, treasury, budgeting, cash forecasting, revenue and expenditures
- Created and maintained detailed documentation regarding processes, procedures, and policies related to shared services operations
- Improved processes and streamlined as necessary
- Monitored performance metrics related to timekeeping and customer service levels, turnaround time, quality standards and performed audits to ensure accuracy
- Served as the point of contact for escalated issues for both customers and vendors
- Served as the Credit Card Administrator and fielded employee questions/concerns
- Generated Fleet reports as needed for leadership
- Acted as the SME (Subject Matter Expert) regarding process and procedure for all things AP & AR, and served as the liaison for IT and the Business regarding system upgrades, migrations and implementations
- Sourced, recruited and interviewed potential new staff members
- Mentored, trained, developed and supported new hires/current staff to ensure expectations and delivery goals are met
- Conducted continuous staff meetings to discuss company goals and objectives, communicate changes/new developments & priorities
- Developed and delivered staff reviews and performance evaluations
- Analyzed Customer Credit worthiness and established credit limits
- Streamlined, developed and implemented best practices around Collection efforts, cash flow reporting, refunds/returns
- Reviewed contracts, negotiated payment terms to eliminate future collection issues, and proposed modifications to project plans as needed
- Reviewed and monitored timekeeping records for internal staff for accurate reporting and invoicing to customers
AP Analyst/Cash Manager
Oxiteno USA
Pasadena, TX
10.2016 - 03.2022
- Assisted with month-end closing activities such as preparing journal entries, reconciliations and accruals
- Generated reports on outstanding payables, aging analysis, cash flow projections
- Conducted training sessions on new accounting software systems or procedures as needed
- Participated in special projects as assigned by supervisor or manager
- Collaborated closely with cross-functional teams including Purchasing & Receiving to ensure proper invoicing and limit discrepancies
- Extensive research and vendor statement reconciliations to avoid overpayments and maximize deep discounts for early pay
- Vendor maintenance and management including setup, close out and updates
- Served as the point of contact for vendor issue resolution
- Full cycle Accounts Payable processing including matching to purchase orders, general ledger coding, obtaining approvals and cutting checks to vendors
Education
APS Certification -
Houston Community College
Microsoft Excel Certification -
Excel Solutions Team
Continuation of changes in AP Tax Laws
Tax Seminars
Skills
- SAP
- SMIV
- Oracle 11, 12, Fusion
- QuickBooks
- Apgen
- SalesForce
- LifeFile
- Fishbowl
- MS Office
- General ledger reconciliation
- Bank Reconciliation
- Payment Processing
- Audit Support
- Internal Controls
- Purchase Order Management
- Financial Reporting
- Account Reconciliation
- Vendor Relationship Management
- GAAP principles
- Report Preparation
- Process Improvement
- Budget monitoring
Focusareas
- Leadership
- Month End Close
- Extensive Reconciliations
- General Ledger Maintenance
- Metrics and KPI Reporting
- Cash Flow Management & Forecasting
- Operational Accounting (AP/AR/Collections/Payroll)
- Customer & Vendor Management
- Employee Expenses
- Treasury
- 1099 Reporting
- Internal Controls & Audit Support
- System Implementation
- Process Improvement
- Employee Engagement, Development & Retention
- Bilingual in Spanish
Timeline
AP/AR Manager
Empower Clinical Services
03.2024 - 09.2024
Accounting Shared Services Manager
TIMEC Oil & Gas
03.2022 - 03.2024
AP Analyst/Cash Manager
Oxiteno USA
10.2016 - 03.2022
APS Certification -
Houston Community College
Microsoft Excel Certification -
Excel Solutions Team
Continuation of changes in AP Tax Laws
Tax Seminars
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