Veronica Gomez
Sinton,Texas
Summary
Confident, articulate and results-oriented professional offering a strong foundation of experience with a legal background. Superior organization and communication skills, committed to personal and professional growth. Looking to join an established team that rewards hard work and achievement. Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
31
31
years of professional experience
Work History
Administrative Assistant/Office Safety Leader
CivilCorp Engineers & Surveyors
04.2023 - Current
- Provide support to engineering/surveying departments
- Keep inventory and order office supplies and furniture
- Organize and file per diem receipts
- Make hotel arrangements for survey crew
- Create project set-up worksheets for new jobs
- Handle building work orders for maintenance to landlord
- Handle building services such as housekeeping, lawn and pest control
- Compare and check field party daily logs of survey crew with timesheet entries for proper client billing
- Populate and mail Right-Of-Entry letters to property owners via certified mail, return receipt requested
- Provide local representation integrating safety within the office
- Provide onboarding to new staff, including office induction
- Conduct routine workplace observations and inspections
- Encourage the use and implementation of the Safety Management System
- Help with training and compliance
- Assist in Tx811 utility tickets for projects by requesting one-call notifications
- Create and update project spreadsheets in ProjectWise.
Senior Administrative Assistant
Corpus Christi Independent School District
10.2008 - 04.2023
- Prepare and process payroll for campus staff on a weekly basis
- Perform duties necessary for the accurate accounting of all money received into and disbursed; preparing all checks for payment obligations, depositing money in school bank account
- Utilize the financial system Business Plus for daily input of purchase requisitions, field trip requests and running budget reports
- Answer telephone, relaying messages, giving information in accordance with approved procedures
- Review all incoming mail, noting deadlines, requests and other pertinent information and responses as needed
- Prepare travel arrangements for out-of-district workshops/trainings when requested
- Disseminate all types of correspondence and information and keeping a checklist of distribution and return of information
- Assist in maintaining quality control (proofreading, editing, etc.) of transmittals originating within the office/department
- Maintain accurate files concerning the information pertinent to the campus
- Enter work orders through IService and Help Desk- Heat Self Serv
- Perform duties necessary for the accurate accounting of all money received into and disbursed from the school activity fund including preparing all checks, depositing money in school bank account, keeping necessary records of all transactions and making required reports
- Reconcile monthly bank reconciliation and related reports
- Perform other job-related duties as may be assigned by the principal.
Legal Assistant
Gonzalez & Gonzalez, L.L.P.
01.2000 - 01.2004
- Intake new client information
- Preparation of outgoing medical packets
- Prepare daily correspondence, including demand letters to insurance adjuster
- Negotiate and settle bodily injury and property damage claims
- Draft pleadings, motions and discovery for attorney review
- Review and organize medical summaries for medical malpractice cases
- Business law case management
- Calendar court settings, hearing and statute of limitations
- Trial preparation
- Draft original petitions
- Request filing checks to District Clerk for new lawsuits
- Complete district clerk filing forms
- Prepare issuance of service on citation forms
- Prepare citations for expedited service, if needed
- Make necessary copies for filing new petitions
- Inform medical clerk of newly assigned cause number for requesting affidavits
- Calendar answer dates of defendants
- Calendar discovery, if any, propounded to plaintiff
- Draft requests for production, interrogatories, (request for disclosure if not already included in original petition)
- Finalize discovery for final attorney review and signature
- Make appropriate copies for discovery to be sent out accordingly to defendant
- Prepare certificate of written discovery to be filed with the district clerk
- Prepare and scan documents to be e-filed such as federal cases
- Meet with clients on discovery questions propounded to them
- Gather information to be produced in discovery and make appropriate copies
- Draft discovery responses for final review and signature (make appropriate copies)
- Mail, fax or arrange hand delivery of certificate of written discovery/outgoing discovery responses
- Send Docket Control Conference requests letters to court managers
- Calendar and handle Docket Control Conferences telephonically
- Calendar docket control orders, along with 30, 60, 90 reminders on trial dates
- Calendar 30-day reminders on designation of experts & discovery completion deadlines
- Prepare, fax or mail daily correspondence to defense attorneys according to new events, deposition/mediation availability dates, status on settlement checks, etc
- (per attorney's instructions)
- Call defense attorneys office to coordinate depositions of plaintiff and defendants
- Prepare and sent out deposition notices to all parties of record, including court reporter
- Send clients original depositions for review and signature
- Send original depositions back to court reporter for filing with the court
- Coordinate and set up mediation dates (request check for mediation)
- Organize mediation and deposition binders
- Occasional trial preparation (copies, blow-ups, medical calendars)
- Prepare check requests for process servers on service of defendants
- Prepare motions, pleadings, amendments, designation of experts, etc
- As needed
- Arrange settings and hearings accordingly
- Configure a daily medical/billing affidavit checklist for medical legal assistants to maintain for paralegal and attorneys to easily view and verify ordered affidavits
- Assist attorneys in obtaining expenses for settlement breakdowns
- Facilitate in any other area as needed or asked
- Daily telephone backup
- Perform searches on Texas Secretary of State for registered agents
- Occasional courthouse or post office runs, or any errands as needed
- Return calls to clients on case status as per attorney instructions
- Daily filing of all correspondence, pleadings, return of certified mail green cards after attorney review of incoming mail
- Meet with clients after settlement to ensure that all settlement documents and releases are signed; have attorney executed agreed orders of dismissal documents
- Scan executed releases and agreed orders dismissal
- Obtain settled file in filing cabinet until settlement check disbursement and closing
- Handle continuous notarizations for all areas in office
- File correspondence and calendar important events in financial interest cases
- Perform any and all other duties as asked and prioritize accordingly.
Front Desk/Appointment Coordinator
Anthony C. Garza, D.D.S.
01.1998 - 01.2000
- Confirm and maintain daily doctor schedule
- Create treatment plans for patients
- Confirm dental insurance
- Answer telephones
- Filing, fax machine usage.
Communications Specialist
San Patricio County
01.1995 - 01.1996
- Handle highly stressful emergency lines
- Radio communications with law enforcement
- Multi-task data entry of daily officer log
- Heavy contact with public
- Warrant searches through database.
Secretary
Sinton Police Department
01.1993 - 01.1994
- Clerical duties, typing, filing, answering phones
- Organizing cases for court filing
- Data entry of citations issued
- Recordkeeping of warrants in database
- Prepare cases for municipal court hearings.
Education
Business Data Processing
Bee County College
Beeville, TXHigh School Diploma -
Sinton High School
Sinton, TX05.1986
Skills
- Data Entry
- Administrative Support
- Documentation and Recordkeeping
- Office Management
- Professional Communication
- Database entry
- Scheduling and calendar management
- Recordkeeping
- Deadline-oriented
- Records Management
- Calendar Management
- Filing and data archiving
- Invoice Processing
- Documentation And Reporting
- Document Management
- Data Management
- Data Collection
- Document Control
- Spreadsheet Management
- Confidential Document Control
- Documentation and control
- Records Management Systems
- Bookkeeping
- Attendance record management
- Purchase orders organization
- Account Management
- Employee timesheet processing
- Supervising staff
- Account Reconciliation
- Payroll and budgeting
- Accounting Support
- Record preparation
- Staff Management
- Inventory Systems
- Office Equipment Maintenance
- Report Generation
Education Certifications
- Graduate, Sinton High School
- Bee County College, 29 credit hours accumulated, Business Data Processing
- Effective Communications Certificate, Department of Public Safety, Austin, Texas, 1994
- Basic Telecommunications Officer Certificate, Nueces County Sheriff’s Training Academy, Law Enforcement Officers Training School, 1995
- Hazardous Material Awareness for First Responders, Governor’s Division of Emergency Management, 1995
- Certificate of Participation for Outstanding Contributions during Corpus Christi Independent School District’s GPS Mentoring Program: Independent City, 2011
- Certificate of Participation in the 2013 Coastal Bend Area College Night and Career Expo for Corpus Christi Independent School District
- Financial Training Certification for 2017-18 in Budgets and Business Plus, Activity Funds, Purchasing, Travel, Accounts Payable for Corpus Christi Independent School District
- Notary Public, State of Texas, current
Immediate Values Offered
- Organized, efficient and thorough; maintains flexibility in changing work assignments.
- Performs well under stress, taking pressure off superiors.
- Proficient in the planning and execution of time-critical deadlines.
- Dependable and successful problem resolution and time-management solutions.
- Creative and cooperative, works equally well individually or as part of a team.
- Computer skills include proficiency in Windows 10, Microsoft Word, Microsoft Outlook, Microsoft Teams and Excel.
- Ability to relate in a positive and tactful manner with staff, supervisors, clients, and the general public.
- Analytical, organizational, and management skills.
- Effective communication skills (listening, oral, and written)
Languages
English
Timeline
Administrative Assistant/Office Safety Leader
CivilCorp Engineers & Surveyors
04.2023 - Current
Senior Administrative Assistant
Corpus Christi Independent School District
10.2008 - 04.2023
Legal Assistant
Gonzalez & Gonzalez, L.L.P.
01.2000 - 01.2004
Front Desk/Appointment Coordinator
Anthony C. Garza, D.D.S.
01.1998 - 01.2000
Communications Specialist
San Patricio County
01.1995 - 01.1996
Secretary
Sinton Police Department
01.1993 - 01.1994
Business Data Processing
Bee County College
High School Diploma -
Sinton High School
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