Summary
Overview
Work History
Education
Skills
Timeline
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Veronica Ibarra

Dallas,TX

Summary

Driven and resourceful administrative professional with 15 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Proven HR professional with a track record of enhancing onboarding processes and employee relations at ILTexas. Skilled in Microsoft Office and adept at fostering diversity and inclusion, significantly improving organizational development. Demonstrates a keen ability to streamline operations and boost efficiency, ensuring optimal staff retention and satisfaction.

Overview

6
6
years of professional experience

Work History

HR Staffing Specialist

ILTexas
03.2024 - 05.2024
  • Hired employees and initiated new hire paperwork process.
  • Promptly corresponded with applicants and coordination on completion of I9 packet
  • Developed and implemented onboarding and orientation programs for new employees.
  • Collaborated with managers to identify and address employee relations issues.
  • Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations.
  • Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
  • Improved office efficiency by effectively managing internal communications and correspondence.

Executive Administrative Assistant

ILTexas
03.2020 - 03.2024
  • Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
  • Offered assistance, collaboration and clerical support to auditors throughout entire review process.
  • Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
  • Used software to coordinate meetings, appointments, and tasks senior executives.
  • Coordinated staff training programs, improving overall efficiency within the company through skill development.
  • Answered high volume of email inquiries.
  • Organized and coordinated conferences and monthly meetings.
  • Handled logistics, catering, agendas for meeting and event planning for board of directors and CEO.

Administrative Assistant

ILTexas
07.2018 - 03.2020
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Scheduled office meetings and client appointments for staff teams.
  • Managed Campus Principal's calendar


Education

Bachelors in Organizational Leadership -

Texas A&M University - Commerce
Commerce, TX
12.2024

Skills

  • Onboarding Processes
  • Diversity and Inclusion
  • Employee Relations
  • Organizational Development
  • Background Checks
  • Microsoft Office
  • Human Resources Support
  • New Hire Onboarding
  • Customer Service
  • Data Entry
  • Office Administration
  • Microsoft Excel
  • Microsoft Outlook
  • Scheduling and calendar management
  • Deadline-oriented

Timeline

HR Staffing Specialist

ILTexas
03.2024 - 05.2024

Executive Administrative Assistant

ILTexas
03.2020 - 03.2024

Administrative Assistant

ILTexas
07.2018 - 03.2020

Bachelors in Organizational Leadership -

Texas A&M University - Commerce

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Veronica Ibarra