Summary
Overview
Work History
Education
Skills
Websites
Key Qualifications
Timeline
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Veronica Ruiz

Chicago,IL

Summary

Tech-savvy innovator with hands-on experience in accounting (full cycle A/P) with expert Travel and Expense skills in Concur. Known for collaboration and delivering results, adaptable to changing needs, and reliable. Skilled in data visualization, problem-solving, and stakeholder communication. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.

Overview

8
8
years of professional experience

Work History

P2P Analyst

Heidrick and Struggles, Inc.
02.2020 - 07.2024
  • Program Administrator for Concur (T&E), AMEX (Corp Cards) with 700+ active acts, Oversight (Audit) and Frosch (TMC)
  • Main objective was to manage and maintain Expense and Travel for over 2500+ acct.
  • Analyzed market trends by conducting yearly data research and attended yearly training.
  • Enforce policy on T&E reimbursements and hotel caps per policy.
  • Generated monthly and quarterly reporting for audit and forecasting purposes.
  • Recognized as Subject Matter Expert contact for all T&E and Travel concerns or questioning.
  • Held yearly training sessions for all four regions (US, LATAM, EMEA, APAC) on everything T&E and travel related to EA's and employees.
  • Implemented best practices to avoid past due fees on credit card accounts.
  • Managed Intranet page with informational material for all employees.
  • Key Player in implementing a new travel program for all global regions, from FCM to Frosch.

Lead A/P Coordinator

Mount Sinai Hospital
06.2017 - 02.2020
  • Responsible for 3 way invoice processing for posting, high volume environment.
  • Coordinated cross-functional teams, resulting in seamless project execution and enhanced outcomes.
  • Assisted implementing internal controls for accuracy, prompt payment, while eliminating duplication.
  • Assist with audits as requested.
  • Maintain continuous communication with vendors and staff regarding account holds or disputes.
  • Responsible for keeping payables aging clean and constantly reconciled vendor statements.
  • Facilitated cross-departmental workshops to identify process improvements, leading to more efficient workflow and reduced bottlenecks.
  • Created tracking tools to monitor project milestones and deliverables.

Lead Project Coordinator - Concur (consulting for Modis)

Molex
08.2017 - 10.2017
    • Creating Guides, and Documentation tools for employees at a global level on travel and expense.
    • Conducted daily training on Concur via webinars.
    • Translating Course training, Q&A Sessions and company-wide communication emails confirmed and stored through SharePoint.
    • Established new employee set-up and onboarding.
    • Delivered high-quality results within tight deadlines. Main objective was to have all new employees onboarded in less than 3 months.
    • Key player as part of the operations team implementing Concur to newly acquired employees.
    • Held weekly training sessions for all four regions (US, LATAM, EMEA, APAC).

Sr. Financial Analyst - A/P

Wintrust Financial
06.2016 - 01.2017
  • Worked as an integral part leading the A/P team, processing invoices for 12 Banks and multiple subsidiaries centralizing payables. Daily quota 90 invoices per day (high-volume).
  • Produced budget performance with regular updates and variance reports.
  • Collaborated with cross-functional teams to drive process improvements and increase operational efficiency.
  • Facilitated immediate replies to vendor questions or assigned them to the team for follow-up.
  • Played a pivotal role managing the departmental inbox.
  • Created and maintained all accounts at 30-day threshold.
  • Assisted with weekly pay cycles and monthly reconciliation.

Education

MBA - Business Management

Keller Graduate School of Management
Chicago, IL
02.2020

Skills

  • Bi-Lingual (Spanish - Fluent)
  • Yardi
  • SAP
  • JD Edwards
  • Peoplesoft
  • Concur
  • Microsoft (advanced user)
  • Cass
  • Tranzact
  • Frosch
  • FCM
  • American Express
  • Oversight (Post Audit)
  • Analytical thinking
  • Attention to detail
  • Project management
  • Continuous improvement
  • Teamwork and collaboration

Websites

Key Qualifications

  • Bilingual - Spanish/fluent
  • Experience in Global organizations
  • Corporate Credit Card management
  • Productivity & Efficiency
  • Travel & Expense knowledge
  • Financial Strategic Planning & Training
  • Focus Group research
  • Accounts Payable and Travel/Expense experience
  • Leadership & Development
  • Admin. experience working with 3rd party Partners
  • Exposure to multisystem environments as Administrator
  • Supply Chain, Travel, T&E, IT, and Audit
  • Budget Development & Management
  • Strong organizational and time management skills

Timeline

P2P Analyst

Heidrick and Struggles, Inc.
02.2020 - 07.2024

Lead Project Coordinator - Concur (consulting for Modis)

Molex
08.2017 - 10.2017

Lead A/P Coordinator

Mount Sinai Hospital
06.2017 - 02.2020

Sr. Financial Analyst - A/P

Wintrust Financial
06.2016 - 01.2017

MBA - Business Management

Keller Graduate School of Management

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Veronica Ruiz