Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

VERONICA WALKER

Administrative Assistant
Willis,Texas

Summary

Orderly and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced environments. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks. I recently obtained my Life, Accident, Health & HMO License and would like to pursue a career in this industry.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Administrative Assistant

CleanCap Technologies
Conroe, TX
10.2023 - 12.2023
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Answered questions from customers regarding products and services offered by the company.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Managed office supplies inventory and placed orders when necessary.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Processed invoices for payment using accounting software applications.
  • Greeted visitors and provided general information about the company.
  • Created travel arrangements and distributed travel details to appropriate personnel.

Administrative Assistant

ATCO Structures & Logistics
Spring, TX
10.2022 - 10.2023
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Maintained security such as activation/deactivation of access badges as well as scheduling the portal system for all entrances.
  • Coordinating events such as parties, fundraisers, meals, as well as office maintenance and projects.
  • Processed checks received for deposit.
  • Assisted with purchase orders for all supplies, projects, and events for office.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Managed filing system, entered data and completed other clerical tasks.
  • Assisted coworkers and staff members with special tasks on daily basis.

Administrative Assistant

Gulf Coast Environmental Systems/ Conifer
03.2021 - 10.2022
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Booked and managed travel for Field Service Techs, sales, and management teams.
  • Assisted accounting with entering invoices into Quick Books and later in Acumatica to be paid.
  • Assisted purchasing in creating purchase orders when needed in both Quick Books and Acumatica.

Senior Administrative Specialist

Halliburton Co
03.2017 - 05.2020
  • Streamlined operational efficiencies, managing work orders, inquiry follow-ups and projects
  • Answered inquiries concerning standardized policies, procedures and regulations
  • Coordinated materials for Travel business needs, including physical files, tracking spreadsheets and update reports
  • Tracked expenses and kept accounting records using SAP
  • Processed and accounted for checks, service entries in SAP, and other types of financial assistance such as maintaining the budget
  • Did numerous credit card reconciliations for the travel department, as well as processing SAP GUI’s for their payments
  • Maintained the Global Uber account, signing up employees and troubleshooting
  • Monitored and maintained functional mailboxes, responding to inquiries as needed, either answering or directing them to proper contacts.

Administrative Specialist

Halliburton Co
12.2011 - 03.2017
  • Offered Manufacturing Managers exceptional clerical support to facilitate efficient, smooth office operations
  • Set up, maintained, optimized and purged physical and electronic filing systems to keep records compliant and current
  • Oversaw filing systems and scanned documents to manage physical and electronic documents and information
  • Requisitioned office supplies, assisted in payroll, performed record keeping and tracked time cards for all departmental office employees
  • Prepared and filed expense report forms for staff
  • Provided assistance and service for shop, handling such tasks as supply ordering and inventory control
  • Set travel arrangements and gathered documents for management and executive staff meetings and trips
  • Improved communication efficiency as primary liaison for clients and vendors
  • Established and maintained positive and productive working relationship with management
  • Received and screened high volume of internal and external communications, including email and mail
  • Entered and reported all time for hourly and salaried employees
  • Worked in SAP for numerous tasks such as timekeeping, work orders, maintenance orders, purchase requisitions, and occasionally helped with FQR process.

Receptionist

Halliburton
10.2007 - 12.2011
  • Adhered to security requirements by screening visitors, updating logs and issuing temporary passes
  • Met incoming customers with professional approach and provided friendly, knowledgeable assistance
  • Screened and verified visitors for identification credentials and purpose of visit to maintain security of personnel and office environment
  • Provided skilled clerical support to all team members, promoting improved office efficiency and enhancing productivity
  • Took accurate messages for staff and management to facilitate open and speedy communication
  • Managed and controlled office supply inventory for timely ordering and requisition of depleted stock
  • Represented office personnel and company brand in regular client correspondence
  • Kept reception area clean and organized to provide visitors with positive first impression of company
  • Sorted incoming mail and directed to correct personnel each day
  • Received incoming packages and mail, dispersed parcels, correspondence and shipped outgoing items daily
  • Directed clients to appropriate personnel to address concerns, resolve complaints or answer account-related questions
  • Managed and anticipated clerical needs of company employees, including copying, faxing and file management
  • Greeted customers, answered general questions and directed to appropriate locations
  • Answered and directed incoming calls using multi-line telephone system
  • Provided administrative support to team members, including making copies, sending faxes, organizing documents and rearranging schedules.

Education

Diploma -

Livingston High School
Livingston, TX
05.1994

Skills

  • Strong interpersonal skills
  • Check processing
  • Resourceful
  • Microsoft Office
  • Excel
  • SAP
  • Account balancing reconciliation
  • Staff motivation
  • Phone skills
  • Expense reporting
  • Travel administration
  • Documentation and reporting
  • Administrative support
  • Flexible
  • Invoicing and billing
  • Customer relations
  • Time and labor control
  • Office record management
  • Order processing
  • Intuit QuickBooks
  • Cash Deposit Preparation
  • ADP Workforce Now
  • Multitasking and Time Management
  • Business Correspondence
  • Microsoft Outlook
  • Bookkeeping
  • Mail Management
  • Travel Coordination
  • Travel Administration
  • Account Reconciliation
  • Set Appointments
  • Meeting Minutes
  • Filing

Certification

  • Life, Accident, Health & HMO License through Texas Department of Insurance Issued 4/10/2024

Timeline

Administrative Assistant

CleanCap Technologies
10.2023 - 12.2023

Administrative Assistant

ATCO Structures & Logistics
10.2022 - 10.2023

Administrative Assistant

Gulf Coast Environmental Systems/ Conifer
03.2021 - 10.2022

Senior Administrative Specialist

Halliburton Co
03.2017 - 05.2020

Administrative Specialist

Halliburton Co
12.2011 - 03.2017

Receptionist

Halliburton
10.2007 - 12.2011

Diploma -

Livingston High School

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VERONICA WALKERAdministrative Assistant