Veronica G. Bustamante
Zapata,TX
Summary
Dedicated and adaptable professional with a proactive attitude and the ability to learn quickly. Strong work ethic and effective communication skills. Eager to contribute to a dynamic team and support organizational goals.
Overview
28
28
years of professional experience
Work History
Administrative Assistant
High Tide Oilfield Services
Freer, TX
10.2018 - 07.2024
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Developed and maintained filing systems for confidential documents and records.
- Processed invoices for payment using accounting software applications.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Managed office supplies inventory and placed orders when necessary.
- Greeted visitors and provided general information about the company.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Administrative Executive
Zapata County Attorney's Office
Zapata, TX
05.2008 - 02.2017
- Processed purchase orders for office supplies, equipment and services as needed.
- Prepared reports, presentations, agendas and other documents as requested by management.
- Provided administrative support to executives including fielding telephone calls, responding to emails and scheduling meetings.
- Organized and maintained executive calendar of appointments, meetings, conferences and travel itineraries.
- Maintained confidential files related to personnel matters and sensitive business information.
- Created spreadsheets using MS Excel to track program performance metrics.
- Assisted with preparation of budgets for various projects; monitored expenses against budget allocations.
- Gathered information, scanned records and maintained confidentiality of electronic data.
- Produced and distributed memos, newsletters, and other forms of communication.
- Set up meetings and appointments, gathered materials, booked conference rooms and provided information to involved parties.
- Scheduled and coordinated meetings and travel arrangements for staff.
- Answered and routed phone calls and emails, always maintaining confidentiality.
- Prepared financial and administrative reports and statements for management.
- Created, maintained and updated documents, reports, and databases.
- Automated office operations to optimize accounts payable and receivable, customer correspondence and data communications.
- Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
- Compiled meeting agendas and supportive materials ahead of meetings.
- Coordinated multiple schedules using online calendaring system.
- Took detailed notes in meetings and disseminated information afterward.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Prepared invoices and drafted memos for executives.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
Civil and Court Coordinator
49th Judicial District Court
Zapata, TX
07.1996 - 04.2008
- Maintained order in the court by monitoring and controlling disruptive behavior of individuals present.
- Inspected documents presented to the court for accuracy and completeness prior to trial or hearing.
- Provided information regarding case status upon request from parties involved in litigation.
- Monitored defendants released on bail or recognizance until their cases were resolved.
- Advised attorneys on procedural matters related to court proceedings.
- Enforced court orders and judgments as directed by the judge.
- Assisted judges in researching legal issues when necessary during trial proceedings.
- Performed administrative tasks such as scheduling hearings, preparing dockets, filing pleadings.
- Attended trials and hearings to ensure safety, security, and compliance with the law.
- Protected confidential information from unauthorized access while maintaining accurate records pertaining to case files.
- Searched for records needed for evidence in civil litigation cases such as divorce, child support, bankruptcy.
- Kept courtroom facilities neat, evidence secured and calendars organized.
Education
High School Diploma -
Zapata High School
Zapata, TX05-1985
Skills
- Invoice Processing
- Filing
- Proposal Writing
- Spreadsheet Management
- Calendar Management
- Document Control
- Meeting planning
- Check processing
- Scheduling
- Report Writing
- Travel Coordination
- Digital Archiving
- Data Entry
- Memo preparation
- Expense Reporting
- Mail handling
- Clerical Support
- Bookkeeping
- Office Administration
- Prioritization
- Phone call answering
- Back office operations
- Mail Management
- Executive management support
- Deadline-oriented
- Confidential Document Control
- Computer Proficiency
- Spreadsheets
- Meeting logs management
- Self-starter
- Coordination
- Database organization
- Client Relations
- Travel administration
- Recordkeeping and bookkeeping
- Compensation and benefits
- Microsoft
- Travel Planning
- Staff Motivation
- Multi-Line Phone Systems
- Travel Arrangements
- Data entry documentation
- Legal administrative support
Languages
English
Professional
Spanish
Professional
Timeline
Administrative Assistant
High Tide Oilfield Services
10.2018 - 07.2024
Administrative Executive
Zapata County Attorney's Office
05.2008 - 02.2017
Civil and Court Coordinator
49th Judicial District Court
07.1996 - 04.2008
High School Diploma -
Zapata High School
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